Secretary (OA)


Vacancy ID: 583723   Announcement Number: 12-MD-583723   USAJOBS Control Number: 305962700

Social Security Number

Vacancy Identification Number

The Vacancy Identification Number is:  583723.
1. Title of Job

Secretary (OA)
2. Biographic Data

3. E-Mail Address

4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

Are you willing to accept seasonal employment?  A seasonal appointment involves a work schedule that includes period in non-pay/non-duty status, generally during holiday, spring, and summer recess periods?
Are you willing to accept intermittent employment?  Intermittent employment may be sporadic and on an unpredicatable work schedule (for example, individuals who work on an "as needed" basis."
Are you willing to accept part time employment with a work schedule of 16 or fewer hours per week?
Are you willing to accept part time employment with a work schedule of 17 to 24 hours per week?
Are you willing to accept part time employment with a work schedule of 25 or more hours per week?
6. Citizenship

Please note: Applicants must be U.S. Citizens who are not considered Ordinarily Resident under the applicable Status of Forces Agreement (SOFA).  An ordinarily resident is anyone who has lived in the host country longer than the allowed number of days without being a member of the forces assigned, civilian component, or a family member of either the aforementioned or who has obtained a work permit for any duration.  Ordinarily Resident restrictions apply and vary depending on host nation.

In addition, applicants who hold dual-citizenship may not be appointed to a position in the country in which they hold dual-citizenship.  Your citizenship eligibility will be verified prior to appointment.

Are you a United States citizen?


7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

05
06
07

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

Please select at least one school from the list below in which you would be willing to take employment.  Maps showing the geographical locations of the various schools throughout DoDDS-Europe can be found at: http://www.eu.dodea.edu/mpas.htm

Applicants who are applying under military spouse preference (MSP) may only be considered for MSP at the location in which their sponsor is stationed.

In addition, applicants who hold dual-citizenship may not be appointed to a position in the country in which they hold dual-citizenship.  Your citizenship eligibility will be verified prior to appointment. 


1 Ankara Elementary/High School in Ankara, Turkey
2 Aviano Elementary School in Aviano, Italy
3 Aviano Middle/High School in Aviano, Italy
4 Incirlik Elementary/High School in Incirlik, Turkey
5 Lajes Elementary/High School in Prala da Vitoria, Portugal
6 Livorno Elementary/Middle School in Tirrenia, Italy
7 Naples Elementary School in Naples, Italy
8 Naples Middle/High School in Naples, Italy
9 Rota Elementary School in Rota, Spain
10 Rota Middle/High School in Rota, Spain
11 Sevilla Elementary/Middle School in Sevilla, Spain
12 Sigonella Elementary School in Catania, Italy
13 Signoella Middle/High School in Catania, Italy
14 Vicenza Elementary School in Vicenza, Italy
15 Vicenza Middle/High School in Vicenza, Italy
16 Bahrain Elementary/High School in Bahrain
17 District Office in Vicenza, Italy

20. Occupational Specialties

001 Secretary (OA)

21. Geographic Availability

0046 Mediterranean District, IT

22. Transition Assistance Plan

If you are applying by the OPM Form 1203-FX, leave this section blank.

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

The following section is used to determine your eligibility for appointment in the Federal Government or Status for referral consideration. Please respond yes or no to the following questions (mark yes to all eligibilities that apply to you).

NOTE: You must submit the required documentation to verify your eligibility as indicated below. Failure to provide the required documents will render you not eligible for consideration. See instructions under the "How to Apply" tab for submitting documentation. FAILURE TO RESPOND TO THESE QUESTIONS WILL RESULT IN AN INELIGIBLE RATING.

A- Yes
B- No

1. Current DoDEA Employee: other than a Substitute Teacher; or an employee with a not to exceed (NTE) date less than one year. 

NOTE: If you indicate "yes" for this question, you MUST submit a copy of your most recent SF-50. Block 24 of your SF-50 should have a, 1, 2 or 3.  If it is Tenure "0" then you are not eligible as a current DoDEA employee. 

2. Transfer: I am currently a federal civilian employee on a permanent appointment; or a current family member on an excepted service Schedule A Family Member appointment that is greater than 1 year. (Current DoDEA employees refer to #1.)

NOTE: If you indicate "yes" for this question, you MUST submit a copy of your most recent SF-50 or equivalent personnel action AND you must submit a copy that reflects your highest grade held.

3. Reinstatement: I was formerly employed as a federal civilian on a permanent competitive appointment, but I am not a current permanent federal employee.

NOTE: If you indicate "yes" for this question, you MUST submit a copy of your most recent competitive career/career conditional separation SF-50 AND you must submit a copy of your SF-50 that reflects your highest grade held on a permanent basis.

EXTRA INFORMATION: If you have held a Career/Career Conditional appointment there is no limit on reinstatement eligibility for veteran's preference eligibles, or if you acquired your Career tenure by completing three (3) years of substantially continuous credible service.  If you did not acquire permanent Career tenure, you may be reinstated within three (3) years of the date of your separation.  

4. Non-Appropriated Fund (NAF or AAFES): I am currently serving on a NAF Interchange or Army Air Force Exchange Services (AAFES) position without time limitation, or I have been involuntarily separated from such an appointment without personal cause within the preceding year; AND, I HAVE BEEN SERVING, OR HAVE SERVED, IN SUCH A POSITION CONTINUOUSLY FOR AT LEAST 52 WEEKS.  

NOTE: If you indicate "yes" for this question, you MUST submit a copy of your most recent personnel action form and a prior personnel action form which will reflect at least one year of continuous service as a NAF/AAFES employee along with your application/resume package. 

5. Veterans Employment Opportunity Act (VEOA): I am a veteran who served substantially three (3) or more years of continuous active duty in the military, OR, I am a preference eligible; AND my discharge was performed under honorable conditions.

NOTE: If you indicate "yes" for this question, you must submit copies of your DD 214 and proof of any preference eligibility along with your application/resume package.

6. 30% Disabled Veteran: I am a disabled veteran rated by the Department of Veterans Affairs (VA) as having a compensable service-connected disability of 30 percent or more; or a disabled veteran who retired from active military service with a disability rating of 30 percent or more; AND must have been separated under honorable conditions (i.e., you must have received either an honorable or general discharge).

NOTE: If you respond "yes" to this statement, you must submit a copy of your DD 214 documenting final military discharge, release or retirement (your DD 214 must reflect the dates of service, character of discharge, and time lost, if any); an SF-15 Application for 10 Point Veteran Preference (can be found at http://www.opm.gov/Forms/pdf_fill/SF15.pdf) plus the proof required for that form, and an official statement from the Department of Veterans Affairs (VA), or from a branch of the Armed Forces, certifying that you have a service-connected disability of 30% or more along with your application/resume package.

7. Veterans Recruitment Appointment (VRA): I am a disabled veteran; or a veteran who served on active duty in the Armed Forces during a war declared by Congress, or in a campaign or expedition for which a campaign badge has been authorized; or a veteran who, while serving on active duty in the Armed Forces, participated in a military operation for which the Armed Forces Service Medal was awarded; or I have separated from active duty within the past three (3) years; AND must have been separated under honorable conditions (i.e., you must have received either an honorable or general discharge). 

NOTE: If you indicate "yes" for this question, you must submit copies of your DD 214 and proof of any preference eligibility along with your application/resume package.  Veterans claiming eligibility on the basis of service in a campaign or expedition for which a medal was awarded must be in receipt of the campaign badge or medal.

8. Military Spouse Preference for Overseas Employment (MSP): I am the spouse of an active duty military member (sponsor) of the US Armed Forces who accompanied my military sponsor on a permanent change of station (PCS) move.  MSP will apply if the spouse is among the best qualified and may be used no more than one time per permanent relocation of sponsor.  Once the spouse accepts or declines a continuing Federal position at the new duty station, the preference eligibility is suspended for that location.    

NOTE: If you indicate "yes" for this question, you must submit a copy of PCS Orders listing dependent on the PCS orders. 

9. Family Member Preference for Overseas Employment (FMP): I am the spouse; or unmarried child that is not more than 23 years of age, residing with a member (sponsor) of the US Armed Forces or a US citizen civilian employee (sponsor) of a US Government Agency including NAF activities whose duty station is in a foreign area. Child FMP includes stepchildren, adopted children, and foster children.

NOTE: If you indicate "yes" for this question, you must submit a copy of PCS Orders, or command sponsorship letter and marriage certificate if dependent is not listed on orders, along with your application/resume package.

10. Leave Without Pay (LWOP): I am a current Federal service employee who accompanied my civilian/military sponsor on a permanent change of station (PCS) move AND am currently on Leave Without Pay.

NOTE: If you indicate "yes" for this question, you must submit a copy of PCS Orders or command sponsorship letter along with your SF-50 indicating your LWOP status and remaining application/resume package.

11. Interagency Career Transition Assistance Plan (ICTAP):  I am a current or former federal employee displaced from a position in a Non-DoD federal agency (e.g., IRS, VA, Department of Labor, etc.) in the same local commuting area of the vacancy. I have a current (or last) performance rating of record of at least fully successful or the equivalent. Applicants eligible under ICTAP are provided priority selection for vacancies within the local commuting area for which they apply and are well qualified.

NOTE: If you indicate "yes" for this statement, you must submit copies of the appropriate documentation, such as a reduction in force (RIF) separation notice, SF-50 reflecting your RIF separation, or a notice of proposed removal for declining a directed reassignment or transfer of function to another commuting area. You must also submit documentation to reflect your current (or last) performance rating of record.

12. People With Disabilities: I have a physical or mental impairment that substantially limits one or more major life activities and have been certified by a state rehabilitation agency that I am eligible for consideration under a Schedule A appointment.

NOTE: You must submit documentation showing Schedule A eligibility.

13. From the options below, select the one that best describes your situation for living in the local commuting area of this position.  Local commuting area is defined as the geographic area surrounding a work site that encompasses the localities where people live and reasonably can be expected to travel back and forth daily to work based on the generally held expectations of the local community.

A. Yes, I do live in the commuting area of this position; or No, I do not live in the coummuting area, however, I am VEOA eligible and not bound by geographical restriction.
B. No, I do not live in the commuting area of this position.

14. From the options below, select the one that best describes the status submitting the required documents to verify your eligibility to be referred for this position.  These documents are requested in the vacancy announcement and are required to be submitted in order to be referred to selecting official. 

A. Yes, I have submitted my SF-50 or equivalent personnel actions verifying my status as a current DoDEA employee, a current employee on LWOP, transfer eligibility, reinstatement eligibility, or for NAF Interchange agreement eligibility. For VRA and VEOA eligibility I submitted a copy of my DD 214 documenting final military discharge (usually Member 4 copy), release or retirement, dates of service, and time lost, if any. For disabled veteran, in addition to my DD 214, I submitted SF-15 - Application for 10 Point Veteran Preference plus the proof required for that form, and an official statement/letter from the Department of Veterans Affairs (VA), or from a branch of the Armed Forces, certifying that I have a service-connected disability.
B. No, I have NOT submitted all required documents to verify eligibilities.

1. From the descriptions below, please select the one response that best describes the experience and/or education that you possess which allows you to meet the Secretary (OA) for the GS-05 level qualification requirements. Your resume must support the response that you select.

A. I have at least one year of specialized experience equivalent to the next lower level, GS-04. This experience may have included clerical and administrative duties in support of an organization; using multiple automated programs and software such as databases, spreadsheets, and graphics in support of the clerical and administrative work; answering a multiple telephone system; preparing routine correspondence; scheduling meetings and managing an organizations or office calendar.
B. I have completed 4 year of education above the high school level. Post-high school level education must have been obtained in a business, secretarial or technical school, junior college, college or university that has been accredited by an accrediting institution recognized by the U.S. Department of Education. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.
C. I have a combination of post-high school education and specialized experience that meets 100% of the qualification requirements for this position. Only education in excess of 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.
D. I do not have the experience and or education listed above and do not qualify for this position.

2. From the descriptions below, please select the one response that best describes the experience and/or education that you possess which allows you to meet the Secretary (OA) for the GS-06 level qualification requirements. Your resume must support the response that you select.

A. I have at least one year of specialized experience equivalent to the next lower level, GS-05. This experience may have been gained while performing various clerical and administrative duties in support of the organization, performing office automation support using multiple automated programs and software such as databases, spreadsheets, and graphics in support of the clerical and administrative work. Example of GS-5 level work may include: 1) controlling and reading all incoming correspondence, screening items to be handled personally, and forwarding the remainder to other for action; 2) receiving requests for information, advising when the information can be furnished, and personal providing authorized information from files and records or following up with others to see that non-routine information is provided; 3) arranging for meetings or conferences including reserving meeting room and notifying participants; 4) requisitioning supplies, equipment and services for the office staff. Work was planned and carried out independently and in accordance with established instructions, priorities, policies and accepted practices. Judgment was used to select existing guidelines that were appropriate for the specific situation.
B. I do not have the experience and listed above and do not qualify for this position.

3. From the descriptions below, please select the one response that best describes the experience and/or education that you possess which allows you to meet the Secretary (OA) for the GS-07 level qualification requirements. Your resume must support the response that you select.

A. I have at least one year of specialized experience equivalent to the next lower level, GS-06. This experience may have been gained while performing various clerical and administrative duties in support of the organization, performing office automation support using multiple automated programs and software such as databases, spreadsheets, and graphics in support of the clerical and administrative work. Example of GS-6 level work may include: 1) locating and summarizing information from files and documents as required or in anticipation of supervisor's needs; 2) reviewing publications, directives, and other material that may affect the office and determining those that can be acted upon personally and taking necessary action; 3) composing correspondence; 4) reviewing documents prepared for supervisor's signature for conformance with procedures, grammar, format, and special policies and returning to originator when not in conformance with requirements. For examples 1-4, the supervisor provided assignments; determined the objectives, priorities, and deadlines; and assisted with unusual situations. Work was planned and carried out independently and in accordance with established instructions, priorities, policies and accepted practices. Judgment was used to select guidelines that were appropriate for the specific situation. When existing guidelines could not be applied, the problem was referred to a designated authority to handle.
B. I do not have the experience and listed above and do not qualify for this position.

4. In order to be considered for this position, you must certify your typing speed. (Note: Failure to successfully perform the typing proficiency you claim below may be considered deliberate misrepresentation of information on the application, and may be grounds for removal from the position).

A. I can type at least 40 words per minute.
B. I cannot type at least 40 words per minute

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

5. Use automated software such as Windows, Word, and Excel to create, copy, edit and print a variety of documents.

6. Compose letters, inter-office memos, and faxes.

7. Develop standard or form letters to respond to inquiries or requests for information.

8. Facilitate and insure timely response to deadlines and suspense dates.

9. Review outgoing correspondence or material in a multi-division office for proper format, grammar, and procedures.

10. Review responses to inquiries to ensure responses are easily understandable and within policy guidelines and established procedures.

11. Write documents or reports in final format.

12. Edit correspondence and return to author for final copy.

13. Create spreadsheets in Excel and develop tables and reports.

14. Enter data into web based applications.

15. Enter data and run queries in Access.

16. Receive callers, greet visitors, and direct inquiries to staff members as appropriate.

17. Maintain office calendar for manager or staff members and schedules appointments.

18. Use word processing software to perform a variety of office procedures.

19. Receive, review, answer, or distribute mail.

20. Review outgoing mail for attachments, dates, signature, or complete addresses and destinations.

21. Maintain suspense records on all correspondence and follow up to ensure timely response.

22. Interpret and adhere to directives and instructional material pertaining to administrative practices and clerical procedures (i.e., preparation and processing of correspondence, reports, forms, filing, mail procedures, and travel voucher preparation).

23. Establish and maintain files, manuals, and records.

24. Assemble material to include in reports and files.

25. Organize filing systems to ensure the access and storage of office documents.

26. Manage maintenance and repairs for photocopiers and other office equipment.

27. Make appointments to correspond with individual schedules and notify individuals of scheduled appointments.

28. Coordinate meetings and briefings, ensuring that all participants are provided the agenda, background material, and other necessary information.

29. Process time and attendance records for submission to payroll.

30. Schedule and cancel appointments for managers.

31. Coordinate with other staff members on calendar schedules.

32. Keep supervisors informed of changes to the calendar such as meeting changes or cancellations.

33. Place local and long distance calls for personnel.

34. Provide office employees with guidance and help on office procedures.

35. Develop and maintain positive interpersonal relations.

36. Work with a variety of personalities and age groups.

37. Provide information to students, parents, visitor, staff and others on school's policies, safety procedures and to ensure order and discipline.

38. Communicate with students, parents, and school staff members in a variety of routine work situations.

39. Resolve routine conflict and refer unfamiliar or unprecedented situations to the supervisor.

40. I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement, or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001); my eligibilities may be cancelled, I may be denied an appointment, or I may be removed and debarred from Federal service (5 C.F.R. part 731). I understand that any information I give may be investigated. I understand that responding "No" to this item will result in my not being considered for this position.

A. Yes, I certify that the information provided in this questionnaire is true, correct and provided in good faith, and I understand the information provided above.
B. No, I do not certify/understand the information provided above.