Administrative Specialist, GS-0301-09

Vacancy ID: 620335   Announcement Number: MG-2012-T0204-BLG-620335D/M   USAJOBS Control Number: 311062700

Occupational/Assessment Questions:


1. Please indicate your eligibility to apply under Merit Promotion Procedures.

A. I am a current or former civilian Federal employee in the competitive service who has: career or career-conditional status or reinstatement eligibility or are eligible under an interchange agreement. You must submit a copy of your latest SF-50 Notification of Personnel Action showing time-in-grade (52 weeks at the next lower grade)
B. I am a veteran separated after 3 or more years of continuous active service performed under honorable conditions. If you are a current career or career-conditional employee without time-in-grade you will not be considered under this authority. You must provide official documentation documenting your military service such as a DD-214 or statement of service.
C. I am a current or former displaced Federal employee in the local commuting area. To be considered you must be rated at or above the well qualified rating criteria for this position. You must submit supporting documentation such as a copy of your separation personnel action (SF-50) and a copy of your reduction in force letter.
D. None of the above. I am not eligible under Merit Promotion Procedures.


2. Please indicate your eligibility to apply non-competitively.

A. You are a current or former civilian Federal employee who has held a permanent position in the competitive service with the same or higher promotion potential as this position or are eligible under an interchange agreement. You must submit a copy of your latest SF-50 Notification of Personnel Action.
B. I am eligible to be hired under a Special Hiring Authority authorized for persons with disabilities such as Schedule A. You must provide a copy of your certification from state Office of Vocational Rehabilitation.
C. I am eligible to be hired under a Special Hiring Authority such as those authorized for disabled veterans who have a compensable service-connected disability of 30% or more. You must provide a copy of your DD-214 and VA letter
D. I am eligible to be hired under a Special Hiring Authority such as those authorized for returning Peace Corps volunteers. You must provide your Peace Corps documentation.
E. I am eligible for a Veterans Recruitment Appointment based on (1)a disabled veteran; or (2)veteran who served on active duty in the Armed Forces during a war, or in a campaign or expedition for which a campaign badge has been authorized; or (3)veteran who, while serving on active duty in the Armed Forces, participated in a United States military operation for which an Armed Forces Service Medal was awarded; or (4)recently separated veteran. You must provide documentation documenting your service and/or disability such as a DD-214, statement of service and/or VA letter.
F. I am eligible for non-competitive appointment based on the disability status or permanent duty station change of my spouse.
G. None of the above. I am not eligible to be appointed non-competitively.


3. From the responses below, select the one that BEST describes your experience that allows you to meet the qualification requirements of this position at the GS-09 grade level.

A. I have one full year of specialized experience, equivalent to the GS-07 level in the Federal service managing office activities, making travel arrangements, time and attendance, procuring supplies, developing correspondence and reports to respond to inquiries; evaluate office practices and provide recommendations to improve the effectiveness and efficiency of administrative functions. This experience must be clearly written within your resume.
B. I have a Master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related.
C. I have a combination of specialized experience and education. This will be calculated using your resume and unofficial transcripts or a list of courses/course hours submitted with your application.
D. I do not have the specialized experience or education as described above.

From the following items, choose the ONE statement from the list below that best describes your experience and/or training. Be sure to describe the experience that supports your responses to the task statements below in your resume. It is important that your application package submitted, including a resume or application form, clearly shows how you possess the experience and skill levels you claim in this questionnaire. Each of your responses must be clearly supported by your education, training, and/or specific work experience you describe in your resume submitted for this position. If not, your score will be lowered or you will be found not qualified. The information you provide will be verified. Any exaggeration of your experience, false statements, or attempts to conceal information may be grounds for rating you ineligible, not hiring you, or firing you after you begin work.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised or managed performance of this task or consulted by other workers to assist them in doing this task because of my expertise.

4. Advises management and staff in the interpretation and application of administrative procedures.

5. Solves problems in performing a variety of duties related to special projects involving administrative or program issues.

6. Review office practices and develop recommendations for improvement.

7. Develop administrative standard operating procedures.

8. Develops and prepare standard letters, memoranda, reports, spreadsheets, organizational and flow charts and other documents.

9. Research and analyze materials for inclusion in reports, and preparing meetings, special projects and events.

10. Plans and conducts comprehensive studies and reviews on various support functions and makes necessary improvements.

11. Administer the time and attendance process.

12. Conducts leave audits.

13. Receive incoming calls and visitors.

14. Maintain an automated tracking system of controlled actions.

15. Monitor the status of actions and suspense dates.

16. Manage official files to include personnel records.

17. Coordinate meetings, reserve facilities, equipment and materials.

18. Prepare agenda, presentations and briefing books.

19. Coordinate travel arrangements to include making transportation and accommodation reservations.

20. Preparing travel authorizations and reimbursement vouchers.

21. Requisition supplies and/or equipment.

22. Prepare budget reports concerning funds, expenses, and obligations.

23. Oversee property inventory.Top of Form

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