Purchasing Agent


Vacancy ID: 727556   Announcement Number: H-MI-13-727556-DEU-KTS   USAJOBS Control Number: 328739500

Occupational/Assessment Questions:

1. Please select the ONE response that BEST describes the education and/or experience that you possess that demonstrates your ability to perform as a Purchasing Agent, at the GS-05 level.

A. I have one year of specialized experience equivalent to at least the GS-04 Federal grade level performing purchasing functions by ordering supplies or services for an agency or business.
B. I have successfully completed four years of education above the high school level.
C. I have a combination of post high school education and specialized experience that equates to one year of experience.
D. My experience and/or education are not reflected in the above statements.

2. Please select the ONE response that BEST describes the experience that you possess that demonstrates your ability to perform as a Purchasing Agent, at the GS-06 level.

A. I have one year of specialized experience equivalent to at least the GS-05 Federal grade level performing purchasing functions by ordering supplies or services for an agency or business; obtaining prices and/or quotes from vendors; and documenting and/or tracking purchases and receipts in automated databases.
B. My experience is not reflected in the above statement.

3. Please select the ONE response that BEST describes the experience that you possess that demonstrates your ability to perform as a Purchasing Agent, at the GS-07 level.

A. I have one year of specialized experience equivalent to at least the GS-06 Federal grade level performing the duties of a purchasing agent, such as obtaining prices and/or quotes from vendors; documenting and/or tracking purchases and receipts in automated databases; and awarding purchase orders for a wide range of supplies and services.
B. My experience is not reflected in the above statement.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. If faxing in the Occupational Questionnaire, Form 1203-FX, darken the oval corresponding to that statement in Section 25 of the form.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or I am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

4. Review purchase orders for validity of requests.

5. Review orders for adequacy of funding and accurate accounting data.

6. Ensure regulatory compliance throughout the purchasing process.

7. Purchase materials, equipment and/or services for an agency or business.

8. Prepare Blanket Purchase Agreements for an agency or business.

9. Assist in locating supply sources for needed supplies, equipment and/or services.

10. Request prices and/or quotes from vendors.

11. Provide technical assistance to customers on purchase card use.

12. Provide information and technical guidance to customers concerning procurement of materials, equipment, or services.

13. Maintain data in a standard procurement automated system.

14. Maintain files involving purchase transactions or procurement regulations and directives.

15. Utilize automated systems to update, locate, check or retrieve information on purchases.

16. Prepare correspondence and other documentation using word processing software, such as Microsoft Word.

17. Brief management in order to provide recommendations or process improvements.

18. Contact technical personnel or business representatives to place orders or clarify purchase item descriptions.

19. Communicate with customers to obtain approvals for substitute items, discuss price changes, or changes in delivery dates.

20. Confer with customers/clients to assess their needs and provide information/assistance in resolving their problem.

21. I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement, or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001); my eligibilities may be cancelled; I may be denied an appointment; or I may be removed and debarred from Federal service (5 C.F.R. part 731). I understand that any information I give may be investigated. I understand that I will not be considered for employment if I do not respond "Yes" to this certification item.

A. YES
B. NO