Management Analyst GS-343-12

Vacancy ID: 741184   Announcement Number: MG-2012-T0405-BLG-741184D   USAJOBS Control Number: 325761500

Occupational/Assessment Questions:

1. From the descriptions below, select the one that BEST describes your specialized experience that allows you to meet the minimum requirements of the Management Analyst at the GS-343-12 level.

A. I have one year of specialized experience, equivalent to at least the GS-11 level of the Federal service, applying knowledge of accounting, budgeting, managerial/ financial reporting, management analysis, and evaluation of operating programs to perform financial management and administration activities for information technology programs and initiatives; Experience managing the execution of a multi-million dollar annual operational budget; performing accounting and reporting functions; researching, developing, and seeing through to award acquisition work packages; and providing contract oversight in the administration of contractor performance.

B. I do not have the specialized experience required for this position.

2. Do you have one (1) year experience as a Contract Officer's Representative (COR) or other government equivalent managing contracts on behalf of the government for one or more large contracts and procurements?


For each of the following task statements, select one response below (A-E) that BEST describes your experience level.

A- I have no experience in performing this task.
B- I have limited experience in performing the task. I have had exposure to this task but would require additional guidance, instruction, or experience to perform it at a proficient level.
C- I have experience in performing this task across routine or predictable situations with minimal supervision or guidance.
D- I have performed this task independently across a wide range of situations. I seek guidance in carrying out this task only in unusually complex situations.
E- I am considered an expert in carrying out this task. I advise and instruct others in carrying out this task on a regular basis. I am consulted by my colleagues and/or superiors to carry out this work behavior in unusually complex situations.

3. Provide guidance and assistance in support of the development of long-range project and budget planning documents to support the life cycle management of Program initiatives.

4. Create a map of budget and acquisition milestones for the overall program and its individual projects through the life-cycle of each project.

5. Establish current and out-year budget projections for a Program based on identifying sequence of acquisition and funding actions.

6. Recommend adjustments to the budget to address financial problems while mitigating the impact to other projects and timetables.

7. Conduct market research, develop and clearly articulate Government requirements in Statements of Work (SOW), Statements of Objectives (SOO), Performance Work Statements (PWS), Independent Government Cost Estimates (IGCE), Quality Assurance Surveillance Plans (QASP) and acceptable quality levels, and prepare purchase requests (40-1s).

8. Assist with, serve as a team member, or chair the evaluation of technical proposals, determining the degree of contractor risk, the reasonableness of labor hours and rates, the quality of the technical proposal, and the technical qualifications of proposed key personnel.

9. Ensure appropriate and comprehensive documentation of all proposal evaluations are developed and provided to the Contracting Officer; provide SOW, SOO, or PWS clarifications and post-award orientation support as needed.

10. Provide acquisition advice and guidance to Program management and serve as the Contract Officer's Representative (COR) on multiple contracts.

11. Maintain COR contract files to ensure adequate documentation is available as required by the Federal Acquisition Regulation (FAR) and applicable FEMA and DHS directive and policies.

12. Perform contract administration functions such as monitoring and ensuring compliance on all assigned contracts.

13. Provide technical direction, manage taskings, recommends corrective actions, reviews contractor progress reports and cost vs. progress, prepares and maintains certification data required to validate the acceptance and receipt of contract deliverables and services.

14. Verify and authorize vendor payments as appropriate.

15. Oversee the timely delivery of government furnished equipment necessary to support program activities.

16. Establish and administer a cost reporting program for all acquisition actions and for tracking and controlling contractor expenditure rate. Maintain a chart of accounts.

17. Record pertinent information and generate reports for management review related to any changes in budgeted funds, differences between obligated and expended funds, and payments less than invoiced.

18. Perform execution, reconciliation, and review of current and prior year budgets. The total cost of the program involves millions of dollars and is funded through DHS component contributions to the DHS Working Capital Fund (WCF).

19. Coordinate with financial offices and report on a program's financial status.

20. Perform long term tracking of un-liquidated and un-obligated prior year funds for across multiple years.

21. Review, analyze, interpret, and provide advice on congressional language, appropriation language, and federal or organizational directives that may affect the formulation, justification, presentation, and execution of Program initiatives.

22. Assist program management to ensure alignment of all budget expenditures with attainment of programmatic and organizational mission objectives and create a map of each item back to the objective that it supports.
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