Secretary (OA)


Vacancy ID: 742053   Announcement Number: NEAG12128503742053   USAJOBS Control Number: 327195100

Occupational/Assessment Questions:

The following section is used to determine your eligibility for appointment in the Federal Government or Status for referral consideration. Please respond yes or no to the following questions. FAILURE TO RESPOND TO THESE QUESTIONS WILL RESULT IN AN INELIGIBILE RATING. NOTE: You must submit the required documentation to verify your eligibility as indicated below. Failure to provide the required documents will render you not eligible for consideration. See instructions under the "How to Apply" tab for submitting documentation.

A- Yes
B- No

1. Current Army Civilian Employee - I am a current Army employee with competitive status (includes Army employees serving on a career or career-conditional appointment). (SF-50 block 24 must be a "1" or "2" AND block 34 must be a"1") (NOTE: If you indicate "yes" for this question, you MUST submit a copy of your latest non-award SF-50 that reflects your highest grade held on a permanent basis along with your application/resume package).

Thank you for your interest in a Secretary (Office Automation) position with Department of the Army.

 

We will evaluate your resume and your response to this Occupational Questionnaire to determine if you are among the best qualified for this position.  Your responses are subject to verification.  Please review your responses for accuracy before you submit this questionnaire.

1. Select the one statement below that best describes the education and/or experience that you possess that demonstrates your ability to perform the work of a Secretary (Office Automation) at the GS- 07 grade level or equivalent pay band in the Federal service. 

A. I have one year of specialized experience equivalent to the GS-06 grade level in the Federal service which includes work that involves 1) Consolidating data from a variety of sources and putting them in an easy to use format and 2) Preparing correspondence for a manager's signature (i.e., editing, proofreading, and formatting).
B. I do not possess any of the experience and/or education described above.

2. This position requires the incumbent to be a qualified typist.  Are you able to type 40 wpm?

A. Yes
B. No

This position has requirements which must be met prior to employment, and conditions for continued employment.  Your answers to the questions in this section will indicate your understanding of, or possession of, these requirements and conditions.

For each task in the following group, choose response below that best describes your experience and/or training. Darken the oval corresponding to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.

A- Yes.
B- No.

3. This position requires the incumbent to possess, obtain, and maintain a Secret clearance.  Do you possess or are you able to obtain and maintain a Secret clearance for the duration of your employment?

4. This position requires the incumbent to travel away from the duty station 5% of the time.  Are you willing to travel overnight, away from the duty station 5% of the time?

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Darken the oval corresponding to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

5. Implement administrative processes to ensure consistency throughout the organization.

6. Verify time and attendance to ensure employees leave records are accurate.

7. Monitor administrative procedures to ensure they are efficient.

8. Recommend changes to current administrative procedures when they are not efficient.

For each response of “E” above, please indicate what position(s) on your resume supports this response (include title, organization & date).  If you fail to include this information, your application will be considered incomplete and you will be removed from consideration for this position.

For EACH task, choose the statement that best describes your experience and/or training. Please note that your answers will be verified against the information you provided in your resume.

9. Prepare correspondence for manager's signature.

10. Edit correspondence to correct grammar errors.

11. Prepare reports for the manager's use in meetings.

12. Review correspondence from originating office to clarify instructions.

For each response of “E” above, please indicate what position(s) on your resume supports this response (include title, organization & date).  If you fail to include this information, your application will be considered incomplete and you will be removed from consideration for this position.

For EACH task, choose the statement that best describes your experience and/or training. Please note that your answers will be verified against the information you provided in your resume.

13. Compose emails to inform staff of suspenses

14. Prepare draft policies or standard operating procedures for manager’s final approval.

15.

Compose emails to employees to address scheduling conflicts.

16.

Compose letters of appreciation for the manager’s signature.

For each response of “E” above, please indicate what position(s) on your resume supports this response (include title, organization & date).  If you fail to include this information, your application will be considered incomplete and you will be removed from consideration for this position.

For EACH task, choose the statement that best describes your experience and/or training. Please note that your answers will be verified against the information you provided in your resume.

17.

Consolidate responses to meet suspenses.

18. Monitor progress of action items to ensure suspenses are met.

19.

Coordinate travel components to ensure travel is timely.

20.

File documents (manual or electronic) to ensure they are current and correct.

21.

Reschedule appointments to avoid conflicts.

For each response of “E” above, please indicate what position(s) on your resume supports this response (include title, organization & date).  If you fail to include this information, your application will be considered incomplete and you will be removed from consideration for this position.

For EACH task, choose the statement that best describes your experience and/or training. Please note that your answers will be verified against the information you provided in your resume.

22.

Speak to Subject Matter Experts to clarify expected responses to tasking.

23.

Advise manager on the status of issues.

24.

Advise staff on new or revised administrative policies or procedures.          

25.

Screen phone calls to direct callers to the appropriate staff member.

26. Address administrative staff to ensure office priorities are handled.

For each response of “E” above, please indicate what position(s) on your resume supports this response (include title, organization & date).  If you fail to include this information, your application will be considered incomplete and you will be removed from consideration for this position.

For EACH task, choose the statement that best describes your experience and/or training. Please note that your answers will be verified against the information you provided in your resume.

27.

Utilize ATAAPS to input time and attendance for employees.

28.

Utilize Defense Travel System to make travel arrangement for staff.

29.

Schedule appointments in Outlook to ensure manager is timely for meetings.

30.

Generate awards in DCPDS at manager’s request.

For each response of “E” above, please indicate what position(s) on your resume supports this response (include title, organization & date).  If you fail to include this information, your application will be considered incomplete and you will be removed from consideration for this position.

For EACH task, choose the statement that best describes your experience and/or training. Please note that your answers will be verified against the information you provided in your resume.

31.

Develop deadlines for projects to meet suspenses.

32.

Set priorities to ensure the day-to-day workflow of the office continues.

33. Resolve administrative problems to ensure timelines are met.

34. Identify action items to keep manager abreast of current status.

For each response of “E” above, please indicate what position(s) on your resume supports this response (include title, organization & date).  If you fail to include this information, your application will be considered incomplete and you will be removed from consideration for this position.

35.

Your responses to the Eligibility Assessment and Occupational Questionnaire, along with your resume and all supporting documentation are subject to evaluation and verification to ensure accuracy.  Please take this opportunity to review your responses to ensure their accuracy.

Failing to select a response will result in your application packet being removed from consideration.

A. Yes. I verify that all of my responses to this questionnaire are true and accurate. I accept that if my supporting documentation and/or later steps in the selection process do not support one or more of my responses to the questionnaire that my application may be rated lower and/or I may be removed from further consideration.
B. No. I do not accept this agreement and/or I no longer wish to be considered for this position.