Office Automation Clerk (OA)


Vacancy ID: 761266   Announcement Number: 12-CLJ-209   USAJOBS Control Number: 328183100

Social Security Number

Vacancy Identification Number

The Vacancy Identification Number is:  761266.
1. Title of Job

Office Automation Clerk (OA)
2. Biographic Data

3. E-Mail Address

4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

04

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

001 Office Automation Clerk

21. Geographic Availability

370735133 Camp Lejeune, NC

22. Transition Assistance Plan

If you are applying by the OPM Form 1203-FX, leave this section blank.

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. From the descriptions below, choose the letter beside the statement that best describes your experience and/or education relevant to the position of Office Automation Clerk for the GS/AD-04 level. Select only one letter. Note: Your resume must support the response you select.

A. I have at least one year of general experience that has equipped me with the knowledge, skills and abilities to successfully perform the duties of the position. General Experience is defined as progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.
B. I have completed two full years of education above the high school level (60 semester hours). Post-high school level education must have been obtained in a business, secretarial or technical school, junior college, college or university that has been accredited by an accrediting institution recognized by the U.S. Department of Education. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.
C. I have a combination of post-high school education and general experience that meets 100% of the qualification requirements for this position.
D. I do not meet any of the requirements described above.

2. Can you type at least 40 words per minute?

A. Yes
B. No

For questions 3, 4,and 5, your answers should include convictions resulting from a plea of nolo contendere (no contest), but omit: (1) traffic fines of $300 or less, (2) any violation of law committed before your 16th birthday, (3) any violation of law committed before your 18th birthday if finally decided in juvenile court or under a Youth Offender law, (4) any conviction set aside under the Federal Youth Corrections Act or similar state law, and (5) any conviction for which the record was expunged under Federal or state law.

3. During the last 10 years, have you been convicted, been imprisoned, been on probation, or been on parole? (Includes felonies, firearms or explosives violations, misdemeanors, and all other offenses.) If "YES," use the narrative section to provide the date, explanation of the violation, place of occurrence, and the name and address of the police department or court involved.

A. Yes
B. No

4. Have you been convicted by a military court-martial in the past 10 years? (If no military service, answer "NO.") If "YES," use the narrative section to provide the date, explanation of the violation, place of occurrence, and the name and address of the military authority or court involved.

A. Yes
B. No

5. Are you now under charges for any violation of law?  If "YES," use the narrative section to provide the date, explanation of the violation, place of occurrence, and the name and address of the police department or court involved.

A. Yes
B. No

6. During the last 5 years, have you been fired from any job for any reason, did you quit after being told that you would be fired, did you leave any job by mutual agreement because of specific problems, or were you debarred from Federal employment by the Office of Personnel Management or any other Federal agency? If "YES," use the narrative section to provide the date, an explanation of the problem, reason for leaving, and the employer's name and address.

A. Yes
B. No

7. Are you delinquent on any Federal debt? (Includes delinquencies arising from Federal taxes, loans, overpayment of benefits, and other debts to the U.S. Government, plus defaults of Federally guaranteed or insured loans such as student and home mortgage loans.) If "YES," use the narrative section to provide the type, length, and amount of the delinquency or default, and steps that you are taking to correct the error or repay the debt.

A. Yes
B. No

8. Do you receive, or have you ever applied for, retirement pay, pension, or other retired pay based on military, Federal civilian, or District of Columbia Government service?

A. Yes
B. No

Please use this section to provide the required information if you have answered "Yes" to numbers 3, 4, 5, 6 and 7 on the suitability questions.  If you have answered "Yes" to the referenced questions, you MUST provide the required information.  All of your answers must be truthful and complete.  A false statement on any part of your application may be grounds for not hiring you or for firing you after you begin work.  Also, you may be punished by a fine or imprisonment (U.S. Code, title 18, section 1001).  You may be asked to provide this information at any time.

9. I am requesting Military Spouse Preference based on the transfer of my military spouse to obtain a position in the commuting area of this position. Applicants requesting Military Spouse Preference (MSP) must submit the following documents along with their completed application: a) Military Spouse Employment Request Form available online at: http://www.am.dodea.edu/ddessasc/employment/MSPRequestFormNov05.DOC; b) A copy of the sponsor's Permanent Change of Station orders indicating authorization of dependent travel; c) Copy of marriage certificate.

A. Yes
B. No

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Darken the oval corresponding to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

10. Experience or training using various types of automated operations: electronic mail, fax, word-processing equipment/programs, spreadsheet programs, automated filing systems.

11. Use a variety of office automation equipment and software programs.

12. Use multiple types of software, such as word processing, calendar, spreadsheets and databases

13. Maintain files and records related to school correspondence/mail distribution and Freedom of Information Act and Privacy Act data.

14. Prepare a variety of letters, messages, memoranda, reports, statistical material, graphics, school bulletins, parent newsletters, faculty and parent handbooks and other documents from oral instructions, hand-written rough drafts, or voice recordings.

15. Type and edit presentation and briefing materials in accordance with established guidelines and procedures.

16. Maintain time and attendance and leave records

17. Retrieve and compile information for administrative and recurring technical reports.

18. Proofread and edit documents to ensure the correct use of grammar, spelling, capitalization, punctuation and terminology commonly used in office settings.

19. Communicate effectively in English, both orally and in writing, using correct grammar.

20. Perform a variety of clerical procedures such as typing, filing, record keeping, answering telephones, and resolving recurring problems.

21. Use basic keyboarding skills and use of programs such as Microsoft Office Suite.

22. Perform standard record keeping, routine filing.

23. Perform basic fact-finding tasks and make telephone inquiries to obtain information.

24. Respond to questions and inquiries requiring a basic knowledge of the organization, mission, and functions of the organizational unit to which assigned.

25. Assist with or exercise responsibility for compiling various statistical reports.

26. Manage suspense files and related internal administrative controls.

27. Receive visitors, answer phone calls, direct inquiries to the appropriate person.

28. Open and distribute mail.

29. Develop and maintain positive interpersonal relations.

30. Work effectively with a variety of personalities and age groups.

31. Knowledge of school's policies, procedures, and goals to provide information to students, parents, staff and others, and to ensure order and discipline.

32. Use correct grammar, spelling, punctuation, and correspondence procedures to prepare material such as worksheets, notices to parents, and other official documents.

33. Communicate effectively with students, parents, and school staff members in a variety of routine work situations.

34. Resolve routine conflict and refer unfamiliar or unprecedented situations to the supervisor.

35. I certify that my response to this questionnaire and the resume and documents provided in my application are true and accurate to the best of my knowledge. FAILURE TO CERTIFY WILL RENDER YOU INELIGIBLE FOR CONSIDERATION.

A. Yes
B. No