Secretary (OA), GS-0318-07

Vacancy ID: 772244   Announcement Number: HHS-FDA-ORA-DE-13-772244   USAJOBS Control Number: 329518400

Occupational/Assessment Questions:

1. Do you type at least 40 words per minute based on a five minute sample with three or fewer errors?

B. No

2. From the descriptions below, select the one which best describes your work experience related to this position.

A. I have at least one year of specialized experience (equivalent to the GS-06 grade level or higher in the Federal service) maintaining the calendar of a supervisor for scheduled meetings, interviews, and conferences; providing and/or referring visitors to appropriate source for information; gathering information to be used by supervisor or staff; and using automated systems to generate and process documents and reports.
B. My experience is not reflected in the choices above.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or I am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

3. Maintain a daily calendar for a supervisor.

4. Coordinate logistics for meetings and/or conferences (e.g., schedule appointments, reserving space, setting the specific time, contacting all personnel expected to attend, etc.).

5. Reconcile timekeeping records for the department.

6. Receive visitors and determine the nature of the visit to refer to the appropriate staff members.

7. Track outgoing and incoming correspondence and documents.

8. Compile information/data from various sources for staff members and/or supervisors.

9. Research operating practices and procedures in order to answer questions or requests for information.

10. Retrieve information from a variety of automated systems to prepare reports and spreadsheets.

11. Enter data using office automation software (e.g., Access, Word, Excel, etc.).

12. Maintain time and attendance records using an automated system.

13. Set up spreadsheet, graphics and/or charts in proper form for data collection.

14. Provide advice to staff on the proper use of established correspondence guidelines for outgoing correspondence.

15. Prepare letters, memos, and reports in final form.

16. Edit documents and/or correspondences using proper English, grammar, spelling, capitalization, and punctuation.

17. Respond to requests for information from internal or external customers.