Supervisory Legal Assistant (OA)


Vacancy ID: 775116   Announcement Number: 13-EDVA-775116-MS   USAJOBS Control Number: 332282300

Social Security Number

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Vacancy Identification Number

The Vacancy Identification Number is: 775116


1. Title of Job

Supervisory Legal Assistant (OA)


2. Biographic Data

3. E-Mail Address

4. Work Information

5. Employment Availability

If you are applying by the OPM Form 1203-FX, leave this section blank.

6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Enter the lowest grade level (09-10) you will accept.


09
10

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

If you are applying by the OPM Form 1203-FX, leave this section blank.

15. Dates of Active Duty - Military Service

If you are applying by the OPM Form 1203-FX, leave this section blank.

16. Availability Date

You may omit the availability date if you can begin work immediately. Otherwise you must provide the date you will be available for employment. Please use this format: (mm/dd/yyyy)


17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

Please indicate how you wish to be considered under Merit Staffing.  You may select more than one option.  If you wish to be considered under a non-competitive appointment or a special hiring authority, you must indicate the specific hiring authority in your application package and submit all supporting documentation to show your eligibility.  For details see http://www.opm.gov/Strategic_Management_of_Human_Capital/fhfrc/default.asp.:
01 I am a current Federal employee serving under a career or career-conditional appointment in the competitive service OR I am a former Federal employee with reinstatement eligibility to the competitive service.
02 I am a preference eligible or I have been separated from the armed forces under honorable conditions after 3 years or more of continuous service AND I am not a current or former Federal employee.
03 I am eligible for a non-competitive appointment based on eligibility under the Veterans Recruitment Authority (VRA).
04 I am eligible for a non-competitive appointment based on a current disability.
05 I am eligible for another type of non-competitive appointment, e.g., Former Peace Corps Appointee or Military Spouse.
06 I do not meet any of the above. NOTE: If you check this box, you will receive no further consideration.

20. Occupational Specialties

The occupational specialty will be selected for you if there is only one, otherwise, select/enter at least one occupational specialty code for this position. The specialty code for this position is:


001 Supervisory Legal Assistant (OA)

21. Geographic Availability

The geographic location code will be selected for you if there is only one, otherwise, select/enter at least one geographic location in which you are interested and will accept employment. The location code for this position is:


511760710 Norfolk, VA

22. Transition Assistance Plan

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

Thank you for your interest in a position with the Department of Justice (DOJ). Your response to this assessment questionnaire, in conjunction with other portions of your completed application, will be evaluated in making screening decisions.

This is a DOJ job application system. Your responses in this Assessment Questionnaire are subject to evaluation and verification. Later steps in the selection process are specifically designed to verify your responses. Deliberate attempts to falsify information will be grounds for disqualifying you or for dismissing you from employment following acceptance. Please review your responses for accuracy before you submit this application. Incomplete/incorrect responses may result in you not receiving appropriate consideration.

For each of the following two questions, please select the response that best describes your education and/or experience. You may select only one response for each question. If you feel that your education or experience exceeds all of the descriptions for a particular question, choose the description that is the closest level to the experience or education that you possess. Failure to respond to these questions will result in an ineligible rating.

1. From the descriptions below, select the ONE response that BEST describes the education and/or experience that you possess that demonstrates your ability to perform as a GS-0986-9 Supervisory Legal Assistant (OA):

A. I have at least one full year of specialized experience equivalent to the GS-08 level in Federal service. My qualifying experience involved performing the following types of duties: providing administrative and technical supervision or team leadership to employees; providing training, direction, or leadership to employees; preparing various documents which are complex, including those of a legal technical nature, reports, travel, etc.; independently developing, updating, and maintaining forms and policies.

B. I do not have the experience as described above.

2. From the descriptions below, select the ONE response that BEST describes the education and/or experience that you possess that demonstrates your ability to perform as a GS-0986-10 Supervisory Legal Assistant (OA):

A. I have at least one full year of specialized experience equivalent to the GS-09 level in Federal service. My qualifying experience involved performing the following types of duties: providing administrative and technical supervision to a group of employees; providing training, direction, and leadership to employees; preparing various documents which are complex, including those of a legal technical nature, reports, travel, etc.; independently developing, updating, and maintaining forms and policies.

B. I do not have the experience as described above.

Identify the specific experience from your resume or cover letter that validates your response. Also list the name and contact information of someone who can verify your response.

3. Indicate your level of typing proficiency by choosing the appropriate statement below. A typing test may be administered at a later time in the hiring process.

A. I type 40 or more words per minute.
B. I do not possess the typing skills described in A above.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Please select only one letter for each item.

A- I have no experience in performing this work behavior.
B- I have limited experience in performing this work behavior. I have had exposure to this work behavior but would require additional guidance, instruction, or experience to perform it at a proficient level.
C- I have experience performing this work behavior across routine or predictable situations with minimal supervision or guidance.
D- I have performed this work behavior independently across a wide range of situations. I have assisted others in carrying out this work behavior. I seek guidance in carrying out this work behavior only in unusually complex situations.
E- I am considered an expert in carrying out this work behavior. I advise and instruct others in carrying out this work behavior on a regular basis. I am consulted by my colleagues and/or superiors to carry out this work behavior in unusually complex situations.

4. Performs special projects requiring independent research.

5. Requests input from managers and presents findings or prepares final correspondence for signature consolidating all input.

6. Establishes and maintains a variety of files.

7. Reads, screens, and controls incoming mail and correspondence.

8. Completes variable aspects of recurring legal documents in conformance with the rules governing their style and format.

9. Assembles exhibits, affidavits, trial notebooks, and other legal documents from file material.

10. Reads outgoing correspondence for procedural and grammatical accuracy, format, and presentation. Brings errors to the attention of the writer. Makes appropriate corrections as necessary.

11. Gives advice, counsel, or instruction to employees on work and administrative matters.

12. Conducts corrective interviews with employees as necessary to address performance or conduct issues, and takes disciplinary measures such as warnings and reprimands as appropriate.

13. Assigns work (including overtime, disagreeable or choice tasks, etc.) equitably among employees.

14. Privy to sensitive personnel and administrative information and responsible for maintaining the information in a manner compatible with its sensitivity.

15. Recommends promotions, awards, disciplinary actions (to include type of disciplinary action) and resolves any grievances that can be resolved at the supervisory level.

16. Reallocates work assignments to meet changes in workload, vacancies, and absences etc.

17. Assigns work with due regard to limitations posed by budget limitations.

18. Receives and screens visitors and telephonic callers. Furnishes requested information concerning status of pending and closed matters and cases, functions and general procedures of the office. Determines which matters should be referred to an attorney and the priority of the matters.

19. Reallocates work and revises work schedules to meet changes in work load, considering factors such as deadlines, priorities, availability of manpower and time requirements.

20. Makes changes in the assignments of functions to positions to improve productivity.

21. Responsible for supervising legal assistants and other support staff in the section. Reviews work of subordinates. Has the full and final technical authority for the clerical duties within the unit.

22. Interviews candidates for positions and participates in the selection of new employees. Makes recommendations for appointments, promotions, or reassignments.

23. Advises employees of the performance requirements of their position, keeps them informed of their progress in meeting the requirements, completes mid-year progress reviews, and conducts annual performance evaluations.

24. Controls attendance and leave including approval.

25. Plans training and development for subordinates. Conducts on-the-job training, recommends formal training, and provides for back-up skills by cross training.

26. Distributes tasks to employees based on the difficulty and nature of the assignments involved.

27. Acts as liaison between legal assistants and management.

28. Sets deadlines for work performed by subordinates and advises employees on administrative changes.

29. Maintains attorney calendar(s), scheduling appointments, interviews and conferences, and provides reminders of commitments and court appearances.

30. Using original and online legal resources, verifies citations and statutory references contained in legal documents. Ensures citations are complete and consistent with source material.

31. Develops tables of contents and indices to briefs in accordance with established format.

32. Searches legal reference files for information needed by attorneys in conducting interviews and preparing correspondence.

33. Separates, screens, selects, assembles, and organizes files and records materials for disposition or transfer to records depository in accordance with established procedures.

34. Performs docketing duties such as opening, updating, and closing cases in a timely fashion.

35. Prepares appropriate documentation to obligate funds for litigation expenses and monitors for continued necessity. Reviews invoices and submits bills for payment.

36. Reviews incoming material and independently determines the need for assembly and preparation of a variety of legal documents, e.g., complaints, answers, motions, orders, and subpoenas.

37. Obtains needed information from files, client agencies, or other sources, and submits completed legal documents, such as but not limited to, litigation letters, motions to seal, pleading indices, witness lists, exhibit lists, and pre-trial materials to the appropriate attorney or, in limited cases, directly to the court.

38. In preparation of documents, considers the nature and the status of the case involved.

39. With limited instructions from the attorney, prepares such legal actions as civil cover forms, summonses, answers, notices, and subpoenas.

40. Composes original letters that do not require legal interpretations, but do require a good working knowledge of legal procedures and specialized terminology, e.g., transmittal of pleadings, requests for extensions of time in certain cases, advising of actions taken or developments in cases referred by other federal departments and agencies, and notices to attorneys.

41. Maintains suspense system for assigned active cases. Tracks filing deadlines and court appearances, and informs or reminds the attorney of pending dates and deadlines.

42. Articulates to staff the views, interests, and current policies governing particular procedures, special litigation programs and special security requirements applicable to cases within the purview of the Section.

43. Advises management of work-related concerns requiring its attention.

44. Explains work requirements, methods, procedures and policies as needed.

45. Informs management of anticipated vacancies and the need for additional staff.

46. Instructs and trains all clerical personnel to ensure maximum production.

47. Creates and provides oral and/or written instructional guidelines for the performance of tasks, such as a civil instruction manual or form bank.

48. Establishes and maintains case file records systems relating to Civil Section activity, using personal computer applications.

49. Accumulates data for and provides periodic and one-time reports to be used by Management.

50. Monitors and updates automated information regarding litigation and other legal proceedings.

51. Retrieves data from the system utilizing established query routines, requiring and understanding of data content.

52. Provides automated litigation assistance to attorneys. Uses various software and hardware such as scanners. Prepares documents, charts, and visual material.

53. Examines, prepares and processes a variety of technical legal documents which are characteristically voluminous and complex in format.

54. Produces a variety of written documentation and materials utilizing a wide range of office software applications.

As previously explained, your responses in this Assessment Questionnaire are subject to evaluation and verification. Later steps in the selection process are specifically designed to verify your responses. Deliberate attempts to falsify information will be grounds for disqualifying you or for dismissing you from employment following acceptance. Please take this opportunity to review your responses to ensure their accuracy. Incomplete/incorrect responses may result in you not receiving appropriate consideration.

55. If you fail to answer this question, you will be disqualified from consideration for this program.

I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement, or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001); my eligibilities may be cancelled, I may be denied an appointment, or I may be removed and debarred from Federal service (5 C.F.R. part 731). I understand that any information I give may be investigated. I understand that I will not be considered for employment if I do not respond "Yes" to this certification item.

I understand a comprehensive background investigation, including a check of my credit history and a pre-employment drug screening, is required for this position.

A. Yes, I certify/understand the information provided above.
B. No, I do not certify/understand the information provided above.

You have submitted your answers for the Assessment Questionnaire. If you
provided an email address, you will receive a confirmation email upon receipt of the Assessment
Questionnaire. Please review the Vacancy Announcement to assure that you have submitted all
necessary supporting documents. Thank you for your interest in a position with the Department of Justice.


Updated January 2011