Management Assistant (Programs)


Vacancy ID: 776584   Announcement Number: RV-12-MP-552DDW   USAJOBS Control Number: 329987200

Social Security Number


Vacancy Identification Number

This the Vacancy Identification Number:  776584
1. Title of Job

Management Assistant (Programs)
2. Biographic Data

3. E-Mail Address


4. Work Information

5. Employment Availability

Are you currently a permanent (non temporary) civilian competitive service employee in a Federal agency?
Are you former civilian Federal employee who achieved career status in the competitive service? (Generally, this means you have served three years on a permanent career-conditional appointment in the competitive service of the Federal government.)
Are you a former civilian Federal employee who served on a career-conditional appointment and you were separated less than three years ago without achieving career status in the competitive service?
Are you eligible for a noncompetitive appointment to the Federal government under authorities for the severely disabled; certain Vietnam era and disabled veterans; returned volunteer from the Peach Corps or Vista, etc.?
Are you currently in or have you previously held a permanent Federal position at the same grade level, with the same or higher promotion potential as this vacancy?
6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Enter the lowest grade level that you will accept for this position.
07
08
09

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date


17. Service Computation Date


18. Other Date Information




19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

001: Competitive: Please select this specialty if you meet the following criteria: You are a current or former civilian Federal employee in the competitive service who has: career or career-conditional status; OR, reinstatement eligibility into the competitive service. You must submit a copy of your latest SF-50 Notification of Personnel Action showing title, series, grade and the full performance level of the position; OR, you are a veteran separated after 3 or more years of continuous active service performed under honorable conditions. You must submit a copy of your DD-214 (Member 4 Copy) or if you are currently in the military a statement of service.


002: Non Competitive: Please select this specialty if you meet the following criteria: You are a current or former civilian Federal employee who held a permanent position in the competitive service that had the same (or higher) promotion potential as the full performance level of this job; OR, you meet these eligibility requirements from an excepted service agency with an interchange agreement. You must submit a copy of your SF-50 showing that you meet these requirements; OR, you are eligible to be hired under a Special Hiring Authority such as those authorized for persons with disabilities; disabled veterans who have a compensable service-connected disability of 30% or more; certain other veterans; spouses of certain members of the armed forces; and returning Peace Corps volunteers. You must submit relevant supporting documentation.

003: ICTAP/CTAP: Please select this specialty if you are eligible under ICTAP/CTAP. You must submit relevant supporting documentation.


001 Management Assistant (Programs) (Competitive)
002 Management Assistant (Programs) (Non Competitive)

21. Geographic Availability


040490013 Tempe, AZ

22. Transition Assistance Plan

23. Job Related Experience



24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. To qualify for CU-07 grade level, you must have one year of specialized experience equivalent to the CU/GS-06 level in Federal Service where you were required to provide budget assistant duties to a budget officer/analyst or equivalent and prepared purchase orders for the office, including reviewing requests to determine if the information pertaining to items, description, price, quantity, shipping information, etc., was correct and that funds were available for the purchase.

 

Which answer best describes your qualifications for the CU-07 level?

A. I have one year of specialized experience equivalent to the CU/GS-06 as defined above.
B. My experience is not reflected in 1.

2. To qualify for CU-08 grade level, you must have one year of specialized experience equivalent to the CU/GS-07 level in Federal Service where you were required to provide support to specialists in one or more of the specialty areas: Budget, Procurement, Records Management, Space and Property Management.

 

Which answer best describes your qualifications for the CU-08 level?

A. I have one year of specialized experience equivalent to the CU/GS-07 as defined above.
B. My experience is not reflected in 1.

3. To qualify for CU-09 grade level, you must have one year of specialized experience equivalent to the CU/GS-08 level in the Federal Service where you were provided technical support in at least two of the following administrative areas: Budget, Procurement, Records Management, Space and Property Management. Example of work required would be researching or investigating problem or errors to ensure compliance and recommend action. 

 

Which answer best describes your qualifications for the CU-09 level?

A. I have one year of specialized experience equivalent to the CU/GS-08 as defined above.
B. My experience is not reflected in 1.

Indicate your level of experience in using word processing and database software to complete the following.  Answers must be supported in your resume.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Darken the oval corresponding to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

4. Preparing reports and spreadsheets

5. Developing graphs, charts and tables

6. Creating documents that contain hyperlinks.

7. Updating and input data

8. Running basic queries and reports

9. Developing spreadsheet formulas

10. Linking formulas between multiple spreadsheets.

11. Using data filters

12. What is your level of experience using an automated accounting sytem?

13. Do you have experience using a computerized time and attendance systems? 

A. Yes
B. No

14. Do you have experience performing audits of time cards, investigating discrepancies and taking corrective action.

A. Yes
B. No

Select the response that best describe your level of experience in budgeting and procurement.  Answers must be supported by your resume.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Darken the oval corresponding to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

15. Development of a budget based on historical data.

16. Development of a budget using forecasting.

17. Maintained a budget for a small business.

18. Compare actual expenditures to budget.

19. Prepare accruals.

20. Recommend budget adjustments

21. Justify budget variances.

22. Followed established procurement procedures to secure goods and services.

23. Evaluate estimates from vendors and make recommendations.

24. Process accounts payable.

25. Ensure payments are made in a timely manner.

26. Analyze the accuracy of invoices.

27. Initiate corrective action to resolve discrepancies.

28. Are you a certified meeting planner?

A. Yes
B. No

29. Do you have experience planning on-site or off-site meetings to include securing lodgings for participants, refreshments, and equipment?

A. Yes
B. No

Select the response that best describes the oral communications you have completed.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Darken the oval corresponding to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

30. Formal prepared presentations

31. Informal/Impromptu Presentations

32. Diffuse hostile/confrontational situations

33. Select the statement that best describes your written communication skills in composing memos, letters, emails, reports, etc.
using the English language, including grammar, spelling and vocabulary, editing rules and procedures and the use of capitalization, punctuation, and sentence structure.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Darken the oval corresponding to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

34. Prioritize multiple assignments or tasks.

35. Divide large/comprehensive tasks into smaller components.

36. Modify priorities based on new assignments or information.

37. Communicate progress on assignments to superiors and complete work within the assigned timeframe.