Executive Assistant


Vacancy ID: 776741   Announcement Number: HHS-FDA-CTP-MP-13-776741   USAJOBS Control Number: 330302000

Occupational/Assessment Questions:

1. Please select the response below that best indicates how you meet the minimum qualifications for the GS-11 level.

A. I possess one year of specialized experience, equivalent to the GS-09 level in the Federal service: conducting scientific and medical literature searches; drafting correspondence in response to external inquiries about program policies or project status; assisting with the planning of conferences or meetings; and editing documents containing technical, scientific or medical terminology.
B. I possess a PhD or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree business, public administration, or a closely related field which provided the knowledge, skills, and abilities to do the work of the position.
C. I possess a combination of specialized experience as described in A and graduate education as described in B that, when combined, equals 100% of the total requirement. (Please note that only graduate education in excess of the first two years may be used in this calculation.)
D. I do not possess the experience described above.

2. Please select the response below that best indicates how you meet the minimum qualifications for the GS-12 level.

A. I possess one year of specialized experience, equivalent to the GS-11 level in the Federal service, independently conducting scientific and medical literature searches; tracking project work for an office or program to ensure it is completed in accordance with established timelines; drafting correspondence in response to external inquiries about program policies or project status; assisting with the planning of conferences or meetings; scheduling meetings for management based upon a knowledge of their priorities and commitments; and editing documents containing technical, scientific or medical terminology.

B. I do not possess the experience described above.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Darken the oval corresponding to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

3. Brief management on project status and/or issues encountered in project completion.

4. Track the completion of projects designated high-priority by management to ensure deadlines are met.

5. Coordinate the completion of administrative work for an office or division.

6. Coordinate the flow of correspondence in an office to ensure it is reviewed and responded to in accordance with established timelines.

7. Schedule appointments and meetings for executive-level staff based upon a knowledge of staff priorities and commitments.

8. Plan meetings or conferences, including determining which staff are required to attend.

9. Conduct research to answer inquiries received from external groups or organizations (e.g. high level officials, industry executives, and university officials).

10. Review and monitor correspondence addressed to senior management officials.

11. Distribute reports to senior management officials concerning a variety of subjects and sources.

12. Negotiate with executive personnel from outside organizations for the acceptance of new or revised administrative rules and policies.

13. Explain administrative and/or technical policies or procedures to staff.

14. Represent the organization at briefings, meetings or conferences.

15. Assemble information from various sources to create a comprehensive document or report.

16. Write correspondence answering inquiries of a non-technical nature.

17. Prepare agendas, handouts, or other documents for distribution at meetings.

18. Edit documents containing technical, scientific, or medical terminology.