Legal Assistant (Office Automation)

Vacancy ID: 777270   Announcement Number: 13-ARW-777270-DE   USAJOBS Control Number: 330102400

Occupational/Assessment Questions:

1. Select the ONE response that BEST describes the specialized experience that you possess that demonstrates your ability to perform the work of a Legal Assistant, GS-7.

A. I have at least one year of specialized experience providing assistance to attorneys by preparing complaints, motions, subpoenas, orders, or other hearing and/or trial documents accurately and in proper format; verifying citations and statutory references contained in legal documents; assisting with discovery, hearing or trial preparation by performing duties such as compiling trial notebooks, assembling jury instructions, and compiling witness and exhibit lists; and using automated software to produce legal related reports and documents, including developing tables of contents and indices to briefs. This experience must have been equivalent to at least the GS-6 level in the Federal service and could have been gained in the federal, public, or private sector.
B. My experience is not described above.

List the specific position/dates from your resume or cover letter that validates your response. Also list the name and contact information of someone who can verify your response.

2. Indicate your level of typing proficiency by choosing the appropriate statement below. A typing test may be administered at a later time in the process.

A. I type 40 or more words per minute.
B. I do not possess the typing skills described in A above.

Instructions: For each of the specialized legal tasks below, select the one statement that best describes your training and experience using the scale provided.

A- I have not had education, training, or experience in performing this task.
B- I have had education or training on this task but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have overseen performance of this task or am the person who is consulted by other workers to assist them in doing this task because of my expertise.

3. Indicate the extent of your training and experience retrieving documents from legal files for attorney use.

4. Indicate the extent of your training and experience assembling exhibits, affidavits, and other legal documents from file material.

5. Indicate the extent of your training and experience verifying citation and statutory references using original and online legal resources (e.g., Lexis-Nexis, Westlaw, Blue Book, Federal regulations) to assist attorneys with discovery, hearing, or trial preparation.

6. Indicate the extent of your training and experience responding to routine telephone and in-person inquiries in a legal environment (e.g., from attorneys, opposing counsel, witnesses, pro se individuals).

7. Indicate the extent of your training and experience communicating with attorneys or court staff to set-up court dates and meetings, arrange travel, or to handle other administrative issues.

8. Indicate the extent of your training and experience explaining or clarifying legal policies and procedures to co-workers or attorneys.

9. Indicate your level of training and experience completing routine information on legal forms (e.g., names, addresses, dates, billing information).

10. Indicate your level of training and experience drafting legal form letters and other routine correspondence according to rules and regulations governing their style and format (e.g., based on legal reference materials and style manuals).

11. Indicate your level of training and experience drafting legal documents (e.g., complaints, motions/notices, applications, subpoenas) in conformance with established standards.

12. Indicate the extent of your training and experience preparing, maintaining, and/or closing legal case files in accordance with established procedures.

13. Indicate the extent of your training and experience calendaring and tracking legal deadlines and court appearances.

14. Indicate the extent of your training and experience managing a large volume of legal documents, including scanning and Bates stamping the documents, to ensure the integrity of the source.

Instructions: Legal Assistants must demonstrate proficiency in a variety of general skill areas in order to be successful on the job. For each of the general skill areas below, select the one statement that best describes your experience and demonstrated capability using the scale provided. In determining which option best reflects your own experience and capability, consider your past experience in various work- and education-related settings, including paid work, educational pursuits, volunteer service, professional organization membership, task forces, or committees.

15. Indicate the extent of your experience and demonstrated capability using correct English grammar, punctuation and spelling to communicate thoughts, ideas, and information in writing.

A. I have completed standard forms or form letters without assistance from others.
B. I have composed routine correspondence involving basic information or using examples of similar documents. (For example, wrote e-mails requesting or providing information.)
C. I have composed short documents that involved general information for use by small audiences. (For example, prepared meeting notes for management or wrote a paper for a class assignment.)
D. I have drafted documents or out-going correspondence requiring specialized knowledge for review by senior staff, management, or other higher level audience. (e.g., drafted a memoranda on a technical area)
E. I have independently written lengthy documents or formal out-going correspondence involving technical information. (For example, composed an original letter requiring knowledge of legal terminology or wrote a technical research paper for a college-level class assignment.)

16. Indicate the extent of your experience and demonstrated capability proofreading and editing letters, documents, or records.

A. I have had no experience proofreading or editing documents.
B. I have experience proofreading my own work for spelling, grammatical errors, and typographical errors.
C. I have verified the accuracy and completeness of information provided by others. (For example, standard forms or records.)
D. I have reviewed and edited the content of outgoing letters, memos, and other documents for completeness, correctness, and consistency.
E. I have reviewed and edited complex, technical documents or served as the final reviewer of outgoing technical documents.

17. Indicate the extent of your experience and demonstrated capability using correct English grammar to organize and communicate ideas in words that are appropriate to listeners and situations.

A. I have communicated basic ideas and factual information to others and responded to routine inquiries. (For example, answered questions from co-workers or teachers.)
B. I have explained ideas or discussed information requiring common, recurring, or routine knowledge in one-on-one conversations. (For example, answered procedural questions or solicited information from others.)
C. I have explained ideas or discussed information in small group settings. (For example, presented an idea in a staff meeting or class setting.)
D. I have presented information of moderate difficulty to groups where there was a significant exchange of new information. (For example, delivered a short training session on updated computer filing procedures to a group of colleagues.)
E. I have been recognized as a highly proficient public speaker. (For example, selected to make a presentation to the student body or asked to make a presentation to managers.)

18. Indicate the extent of your experience and demonstrated capability using computers and computer software to communicate information in the appropriate format.

A. I have limited experience using computers and computer software.
B. I have experience composing and responding to e-mails and/or entering data using the computer.
C. I have used computer word processing software to create and edit letters, memos, and other documents; and to format letters and routine documents.
D. I have used computer software to format complex documents and to create charts, tables, graphs, and footnotes.
E. I am a recognized expert in the use of a wide variety of computer software packages; others come to me for advice and assistance in creating or formatting the most complex of documents, graphics, databases, or spreadsheets.

19. Indicate the extent of your experience and demonstrated capability gathering, organizing and maintaining information.

A. I have limited experience retrieving, organizing or maintaining information for others.
B. I have retrieved or updated routine information based on requests from others. (For example, added and/or removed records from filing system upon request; labeled information for filing purposes; or updated data file containing phone numbers and addresses.)
C. I have gathered information requested by others and organized it based on predefined guidelines. (For example, assembled necessary background documents in response to correspondence received.)
D. I have maintained filing or information management systems to meet organizational standards. (For example, organized case information into an established filing system.)
E. I have organized large amounts of information for access and retrieval by others and for which there was no precedent. (For example, took initiative to construct a database for quick searches and easy referencing.)

20. Indicate the extent of your experience and demonstrated capability in setting goals and managing your time.

A. I have limited experience setting my own goals or managing my own time.
B. I have carried out specific tasks set by a supervisor, team lead, or teacher. (For example, followed daily schedules prepared by my supervisor or completed assignments sequentially with clear instructions.)
C. I have prioritized my work in order to complete multiple assigned tasks on time. (For example, carried out multiple tasks and assignments from different individuals within the same timeframe.)
D. I have managed short-term or small-scale assignments once broad guidelines were established by a supervisor, team lead or teacher. (For example, managed an effort to implement a new office procedure or led a team project.)
E. I have established and monitored multiple goals and priorities for myself and others. (For example, oversaw major assignments for which I was personally accountable for outcomes.)

21. Indicate the extent of your experience and demonstrated capability adapting to changes in work or educational settings.

A. I have limited experience adapting to changes in work or educational settings.
B. I have experience adapting to minor or temporary changes affecting the way I carry out routine tasks. (For example, rescheduled a meeting or followed different filing procedures as a result of new policies and procedures.)
C. I have experience adjusting my work procedures and schedule to accommodate occasional or planned changes that have a significant impact on my work. (For example, learned how to use a new version of word processing software adopted by my office.)
D. I have experience rearranging my work priorities to accommodate frequent or unplanned changes in the office or in project goals. (For example, gave impromptu overview of program area for unexpected visitor.)
E. I have experience making immediate adjustments in complex situations in which circumstances changed. (For example, revised strategy to implement a new policy based on change in organizational priorities.)

22. Indicate the extent of your experience and demonstrated capability working with others to accomplish goals.

A. I have limited experience working with others to achieve goals.
B. I have experience sharing information when asked and cooperating with others to complete routine tasks. (For example, coordinated with a new colleague to ensure that materials were filed in the proper order.)
C. I have participated in project-related team activities by contributing to group discussions and accepting team assignments. (For example, volunteered to take meeting notes and to distribute them to team members not in attendance.)
D. I have contributed toward effective team performance by helping to lead group discussions, establish priorities, and develop timelines and action plans. (For example, served as one of four committee members in charge of raising contributions for a charitable organization.)
E. I have served as a project or team leader, which included directing and monitoring the work of the team; motivating team members; and taking responsibility for attaining team goals. (For example, led a team responsible for designing and implementing a new filing system.)

As previously explained, your responses in this Assessment Questionnaire are subject to evaluation and verification. Later steps in the selection process are specifically designed to verify your responses. Deliberate attempts to falsify information will be grounds for disqualifying you or for dismissing you from employment following acceptance. Please take this opportunity to review your responses to ensure their accuracy.

Certification of Information Accuracy
If you fail to answer this question, you will be disqualified from consideration for this program.

23. I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement, or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001); my eligibilities may be cancelled, I may be denied an appointment, or I may be removed and debarred from Federal service (5 C.F.R. part 731). I understand that any information I give may be investigated. I understand that I will not be considered for employment if I do not respond "Yes" to this certification item.

I understand a comprehensive background investigation, including a check of my credit history and a pre-employment drug screening is required for this position. 


A. Yes, I certify/understand the information provided above.
B. No, I do not certify/understand the information provided above.

You have submitted your answers for the Assessment Questionnaire. If you provided an email address, you will receive a confirmation email upon receipt of the Assessment Questionnaire. Please review the Vacancy Announcement to assure that you have submitted all necessary supporting documents. Thank you for your interest in a position with the Department of Justice.