Secretary (OA)


Vacancy ID: 778046   Announcement Number: PH-NM-13-778046   USAJOBS Control Number: 330162500

Social Security Number

Enter your Social Security Number.  Providing your Social Security Number is voluntary, however, we can not process your application without it.


Vacancy Identification Number

Enter 778046


1. Title of Job

Enter Secretary (OA)


2. Biographic Data

3. E-Mail Address

4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

If you are applying by the OPM Form 1203-FX, leave this section blank.

6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Enter the lowest grade level (06-07) you will accept.


06
07

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

001 Secretary (OA)

21. Geographic Availability

The geographic location code will be selected for you if there is only one, otherwise, select/enter at least one geographic location in which you are interested and will accept employment.  The location code for this position is:


241450031 Silver Spring, MD

22. Transition Assistance Plan

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. From the descriptions below, select one letter which most closely and accurately demonstrates your ability to perform Secretarial (OA) work at the GS-06 level. Please select only one response.

A. I possess one year of experience equivalent to at least the GS-05 level in the Federal Service maintaining office attendance records or scheduling; making arrangements for meetings; typing correspondence using correct grammar, punctuation and format; screening incoming correspondence; receiving phone calls or visitors; and filing office documents.
B. I do not possess the experience as described above.

2. From the descriptions below, select one letter which most closely and accurately demonstrates your ability to perform Secretarial (OA) work at the GS-07 level. Please select only one response.

A. I possess one year of experience equivalent to at least the GS-06 level in the Federal Service maintaining and scheduling appointments or meetings for management; preparing agendas or other background materials for meetings; proofreading outgoing scientific correspondence to ensure correct grammar, spelling, use of medical terminology, and formatting errors; typing final draft of correspondence and reports; reviewing incoming documentation to determine the appropriate action; providing receptionist services; and maintaining an office filing system.
B. I do not possess the experience as described above.

3. Are you able to type 40 words per minute with three or fewer errors in a five minute sample?

A. Yes, I can.
B. No, I cannot.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Darken the oval corresponding to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

4. Screen phone calls/visitors to direct the individual to the appropriate party for resolving the inquiry

5. Schedule appointments or meetings for management based upon knowledge of schedule and work priorities

6. Prepare travel arrangements or documents for staff

7. Maintain administrative files to ensure materials are correct and current

8. Set up material and conference room in preparation for meetings

9. Keep time and attendance for an office using an automated or manual timekeeping system

10. Review outgoing correspondence to ensure compliance with organizational procedures and proper formatting

11. Research scientific and/or technical information or data to compile into correspondence, reports or summaries

12. Track incoming and outgoing office information or correspondence

13. Prepare final draft of scientific correspondence, forms or reports to incorporate proper spelling, medical terminology, grammar and format

14. Design forms or charts used in documents, reports or summaries

15. Respond in writing to technical requests for information

16. Proofread and edit scientific, public health, or technical correspondence to ensure correct and accurate grammar, medical terminology, format and punctuation