Management and Operations Specialist


Vacancy ID: 777829   Announcement Number: HHS-FDA-CTP-MP-13-777829   USAJOBS Control Number: 330356600

Social Security Number

Enter your Social Security Number in the space indicated. Your Social Security Number is requested under the authority of Executive Order 9397 to uniquely identify your records from those of other applicants who may have the same name.  As allowed by law or Presidential directive, your Social Security Number is used to seek information about you from employers, schools, banks and others who may know you. Providing your Social Security Number is voluntary, however we can not process your application without it.


Vacancy Identification Number

Enter 777829
1. Title of Job

Management Operations Specialist
2. Biographic Data

3. E-Mail Address

4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

Are you a PHS Commissioned Officer (This includes active duty officers, inactive reserve officers, and applicants who have been approved for commissioning in the USPHS Commissioned Corps)?


6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Enter the lowest grade level that you will accept for this position. The lowest grade for this position is 11.


11

11. Miscellaneous Information

If you are a male at least 18 years of age, born after December 31, 1959, have you registered with the Selective Service System?


01 Yes
02 No
03 Not Applicable

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

Select/enter at least one occupational specialty. The specialty code for this position is:


001 Management and Operations Specialist

21. Geographic Availability

Select/enter at least one geographic location in which you are interested and will accept employment. The location code for this position is:


241360031 Rockville, MD

22. Transition Assistance Plan

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. From the descriptions below, select the one response which best describes your experience and/or education which meet the Qualification Requirements for Management Operations Specialist, GS-0301-11.

A. I have one year of specialized experience, equivalent to the GS-9 grade level in the Federal service, to include experience providing management and operations support activities in at least five of the following areas related to planning, coordinating, and managing day-to-day operations of an office: management analysis, policy compliance, budget activity, mail management, fleet management, property management, space and facilities management, procurement, and travel.
B. I have completed 3 full years of progressively higher level graduate education OR possess a Ph.D. or equivalent doctoral degree.
C. I have a combination of graduate level education beyond the first 2 years of progressive graduate study and specialized experience that together meets 100% of the qualification requirements for this position.
D. I do not possess the experience and/or education described above.

2. From the descriptions below, select the letter that best describes your eligibility for this position.

A. I currently work for the Food and Drug Administration (FDA) serving on a career or career-conditional appointment in the competitive service.
B. I DO NOT currently work for the Food and Drug Administration (FDA) serving on a career or career-conditional appointment in the competitive service.

In this section, you are asked to evaluate yourself on task items using the scale provided. When marking your ratings, please do not overstate or understate your level of experience or capability. You should be aware that your ratings are subject to evaluation and verification. Do not give yourself credit for having performed tasks you have not performed. Additional steps in the selection process are designed to verify your stated level of experience and capability. Deliberate attempts to falsify information will be grounds for not selecting you or for dismissing you from employment with the organization.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or is normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

3. Develop recommendations and implement new modified guidelines, work processes, and operations in order to improve the effectiveness, efficiency, or timeliness of work processes and information dissemination.

4. Serve as a focal point for the initiation and receipt of all requisitions for equipment, supplies, and other materials and services.

5. Use a variety of software for electronic mail, calendars, spreadsheets, power point slides and databases.

6. Provide guidance to management officials on obligations incurred, expenditures and availability of funds.

7. Provide guidance to management officials on appropriation law and/or budget policy.

8. Reconcile expenditure records or reports with authorized fund commitments.

9. Provide guidance, assistance, and technical support to management officials and office staff on administrative management and support services.

10. Maintain effective and diplomatic working relations with agency representatives while working on projects.

11. Discuss pertinent issues with operating personnel to determine the impact on current operations.

12. Explain and interpret administrative policies and procedures.

13. Provide input on program planning and management decisions.

14. Provide information to management officials on policies, guidelines and issues.

15. Develop administrative policies and procedures for administrative management and support services.

16. Prepare briefing materials and background information for meetings and conferences.

17. Compose correspondence in response to outside inquiries.