ADMINISTRATIVE MANAGEMENT SPECIALIST


Vacancy ID: 783785   Announcement Number: SW20301-09-783785QH494288   USAJOBS Control Number: 331997100

Occupational/Assessment Questions:

MINIMUM QUALIFICATIONS

1. From the responses below, select ONE response that best describes how you meet the basic requirements for this position (Note- Experience/Education MUST be substantiated in your resume. Failure to provide the required information will render you not eligible for consideration. If using education to qualify, you are encouraged to submit an official or unofficial transcript.):

A. I have at least one year of specialized experience equivalent to the GS-07 grade level or pay band in Federal Service or equivalent experience in the private or public sector that demonstrates providing administrative support to include creating documents and managing a department's events.
B. I have a Master's degree or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LLB., or J.D. (if related). My education demonstrates the knowledge, skills, and abilities necessary to do the work of the position.
C. I have a combination of specialized experience as described in A and education as described in B that equates to one year of experience. My percentage of the required education plus my percentage of the required experience equal 100 percent.
D. I do not have any of the requirements in A through C above, but I am willing to learn.

AOC - UIC ONLY

The following section is used to determine your eligibility for appointment and referral consideration. FAILURE TO RESPOND TO THIS SECTION WILL RESULT IN AN INELIGIBLE RATING.

2. From the responses below, select the response that best describes how you meet the basic eligibility for appointment. If you do not meet at least one of the eligibilities below, you are not eligible to be considered for this position.

A. I am a current permanent employee of (the Naval Postgraduate School), UIC 62271 (block 41 of SF-50) serving under a career or career conditional appointment. NOTE: Your resume MUST include your position title, pay plan, series, grade level and dates of employment for all applicable federal work experiences.
B. I am registered in the DoD Priority Placement Program (PPP) Military Spouse Preference Program (Program S) for the series, grade and location covered by this announcement.

C. I do not meet any of the basic eligibilities in A or B above.

BACKGROUND INVESTIGATION

This section will be used to determine your ability and willingness to accept certain conditions of employment or meet certain requirements of the position. Respond yes or no to the following statement. FAILURE TO RESPOND TO THIS SECTION WILL RESULT IN AN INELIGIBLE RATING.

3. I am able and willing to obtain and maintain a Secret clearance.

A. Yes
B. No

KNOWLEDGE OF OFFICE ADMINISTRATIVE PROCEDURES AND FUNCTIONS

For each task in the following group, choose the statement from
the list below that best describes your experience and/or training. Darken the
oval corresponding to that statement in Section 25 of the Qualifications and
Availability Form C. Please select only one letter for each item.

Do not overstate or understate your level of experience and demonstrated capability. You should be aware that your ratings are subject to evaluation and verification based on the resume and other relevant documents you submit, as well as through verification of references as appropriate. Later steps in the selection process are specifically designed to verify your stated level of experience and demonstrated capability. Deliberate attempts to falsify information may be grounds for not selecting you or for dismissing you from the position following acceptance.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or I am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.



4. Oversee department budget to ensure funding is available.

5. Track and monitor department events to maintain current understanding of department.

6. Evaluate potential benefits of automation to improve business practices.

7. Analyze new or proposed regulations, directives and instructions (e.g. DOD, DON, or NPS) to determine impact on program operations.

ABILITY TO PERFORM ADMINISTRATIVE PROCEDURES

8. Prepare for meetings by arranging the facility and preparing agendas.

9. Prepare budget for administrative support staff to ensure funding is available.

10. Maintain the department's electronic calendar to ensure accurate scheduling of events and meetings.

11. Implement the use of office automation to improve the efficiency of office operations.

12. Plan department's travel, to include the itinerary, to ensure travel plans are completed and accurate.

SKILL IN WRITTEN COMMUNICATION

13. Maintain procedure instructions (e.g. Manager's Internal Control Process, Contract Standard Operating Procedures, and Human Resource Procedures) to ensure information is current.

14. Utilize automated computer hardware and software to create information needed to facilitate others in reaching consensus and make decisions (e.g. word documents, power point presentations, flow charts).

15. Develop new or modify existing administrative program policies, regulations, goals and objectives.

16. Prepare action meetings after attending meetings to ensure common understanding.

CERTIFICATION STATEMENT

17. Your ratings in this Occupational Questionnaire are subject to evaluation and verification based on the documents and references you submit. Deliberate attempts to falsify or inflate your responses may be grounds for not referring you.

Please take this opportunity to review your rating to ensure the accuracy of your answers and that they are supported by your resume. Failure to agree to the statement below will disqualify you from further consideration for the position.

A. YES, I verify that all of my responses to this questionnaire are true and accurate. I accept that if my supporting documentation does not support one or more of my responses to the questionnaire that my application may be rated lower and/or I may be removed from further consideration.

B. NO, I do not accept this agreement and/or I no longer wish to be considered for this position.