Secretary


Vacancy ID: 776134   Announcement Number: HHS-FDA-MP-09-776134   USAJOBS Control Number: 331777900

Social Security Number

Enter your Social Security Number in the space indicated. Your Social Security Number is requested under the authority of Executive Order 9397 to uniquely identify your records from those of other applicants who may have the same name.  As allowed by law or Presidential directive, your Social Security Number is used to seek information about you from employers, schools, banks and others who may know you. Providing your Social Security Number is voluntary, however we can not process your application without it.


Vacancy Identification Number

Enter 776134
1. Title of Job

Secretary
2. Biographic Data

3. E-Mail Address

4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

Are you an ICTAP Eligible?

For information on how to apply as an ICTAP eligible see http://opm.gov/rif/employee_guides/career_transition.asp#ictap.  To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85.0 or above on the rating criteria for this position.


Are you eligible for Indian preference as defined by the Department of the Interior (DOI) and as evidenced by appropriate Bureau of Indian Affairs (BIA) authorized certification?


Are you eligible for preference based on being a Public Law 94-437 Indian Health Service Scholarship recipient? For more information, please click here.    


Are you eligible for the Federal Employment Program for Persons with Disabilities? (For information on Schedule A appointments, see the OPM website.)    


Are you a PHS Commissioned Officer (This includes active duty officers, inactive reserve officers, and applicants who have been approved for commissioning in the USPHS Commissioned Corps)?


Are you eligible for noncompetitive appointment?
This includes applicants who are eligible for special or noncompetitive appointment authorities such as 30% or more compensable disabled veterans, persons with disabilities and PHS Commissioned Corps Officers.  This also includes applicants who meet the qualifications for this position and who have previously held, or currently hold, a Federal position at the grade of this position.


6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Enter the lowest grade level that you will accept for this position. The lowest grade for this position is 07.


07
08
09

11. Miscellaneous Information

If you are a male at least 18 years of age, born after December 31, 1959, have you registered with the Selective Service System?


01 Yes
02 No
03 Not Applicable

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

Select/enter at least one occupational specialty. The specialty code for this position is:


002 competitive

21. Geographic Availability

Select/enter at least one geographic location in which you are interested and will accept employment. The location code for this position is:


241450031 Silver Spring, MD

22. Transition Assistance Plan

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. From the descriptions below, select the one which best describes your experience and meets the Minimum Qualification Requirements for Secretary, GS-0318-07.

A. Yes, I have one year equivalent to the next lower grade level.
B. . No, I do not have experience equivalent to the next lowest grade level

2. From the descriptions below, select the one which best describes your experience and meets the Minimum Qualification Requirements for Secretary, GS-0318-08.

A. Yes, I have one year equivalent to the next lower grade level.
B. No, I do not have experience equivalent to the next lowest grade level.

3. From the descriptions below, select the one which best describes your experience and meets the Minimum Qualification Requirements for Secretary, GS-0318-09.

A. Yes, I do have experience equivalent to the next lower grade level.
B. No, I do not have experience equivalent to the next lower grade level.

4. Are you a current FDA/CDER within Office of Planning and Informatics employee?

A. Yes.
B. No.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or is normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

5. Establishes and maintains a formal system of procedures and administrative controls.

6. Interprets and applies appropriate regulations, procedures or law to perform comprehensive secretarial support assignments.

7. Performs a variety of office support duties, e.g. receives telephone calls or visitors, prepares travel documentation, purchases supplies and other office needs, and coordinates meetings and conferences, as well as, logistics.

8. Prepare and brief the Director concerning inquiries, results and status.

9. Maintain a detailed understanding of the Directors' duties and the duties and responsibilities of other key staff in the Center and the relationship of the organization to other offices.

10. Communicates the duties, priorities, commitments, basic policies and program goals of the Director and organization.

11. Controls all correspondence, determines appropriate routing and follows-up to ensure timely action.

12. Produces reports and files and advises others in the organization on the information to be provided in reports.

13. Reviews outgoing correspondence for neatness, accuracy, adherence to format and style.

14. Drafts non-technical correspondence.

15. Maintains Director and Deputy Directors' calendars, making appointments and arranging conferences to include transportation and lodging.

16. Receives visitors and calls for senior leadership.

17. Assess office matters arising during Director's absence.