Management Services Assistant


Vacancy ID: 781681   Announcement Number: AN781681   USAJOBS Control Number: 331730600

Occupational/Assessment Questions:

SPECIALIZED EXPERIENCE

1. Select the response that best describes how your specialized experience for this position at the GS-08 grade level. Your resume must support your response.

A. I have at least one year of specialized experience (equivalent to the GS-07 in Federal service) providing administrative and management support ensuring conformity with agency policies and regulations; preparing budget reports, travel itineraries and/or processing personnel actions using various automated systems; and performing procurement and/or contractual functions.
B. I do not possess the specialized experience required for this position.

For the following task statements, choose the response from the list below (A-E) that best describes your experience and/or training. Select only one letter per item.

A- I have not had the education, training or experience in performing this task.
B- I have had training or education directly related to this task, although I have not performed this task on the job.
C- I have performed this task on the job under the direction of a supervisor or other employee to ensure compliance with proper procedures.
D- I have performed this task on the job independently and without the review of a supervisor.
E- I have served as technical expert authority on this task, providing guidance or supervision to others because of my background.

2. Prepare reimbursement claims according to travel regulations.

3. Prepare budget reports of agency expenses according to budget and accounting principles.

4. Use accounting methods to liquidate and adjust allotted funds.

5. Process various Human Resources personnel actions according to staffing regulations.

6. Reconcile obligation and expenditures for budget operations.

7. Develop training requests for staff.

8. Prepare documentation to allocate training funds for staff.

9. Process travel advances for staff.

10. Verify open market purchases and prepare documentation.

11. Maintain office equipment and/or machines for efficient operation.

12. Utilize accounting software to enter financial transactions.

13. Utilize various software packages to process travel vouchers.

14. Utilize various software packages to maintain procurement records.

15. Verify procurement documents for proper disbursement of payment.

16. Interact professionally with a wide variety of individuals within the organization (i.e., management, specialists, technicians, support personnel).

17. Follow-up with vendors to ensure prompt delivery of materials, pricing and/or proper billing.

18. Compose correspondence based on oral or written instructions from others.

19. Your responses to the Assessment Questionnaire are subject to evaluation and verification. Deliberate attempts to falsify information or to exaggerate your experience level will be grounds for disqualifying you or for dismissing you from employment following acceptance. Please take this opportunity to review your responses to ensure their accuracy.
 By agreeing to the statement below, you are confirming that you:
- Understand this warning;
- Have reviewed your responses to this questionnaire for accuracy; and
- Have verified that your responses accurately reflect your current level of experience as described in your resume or other supporting documents.

A. Yes, I verify that all of my responses to this questionnaire are true and accurate. I accept that if my supporting documentation and/or later steps in the selection process do not support one or more of my responses to the questionnaire, my application may be rated lower and/or removed from further consideration.
B. No, I do not accept this agreement and/or I no longer wish to be considered for this position.