Administrative Assistant, AD-0303-00


Vacancy ID: 788099   Announcement Number: NIGC-13-NB-MM788099 (EX)   USAJOBS Control Number: 331328000

Social Security Number

Enter your Social Security Number in the space indicated. Providing your Social Security Number is voluntary, however we can not process your application without it.


Vacancy Identification Number

The Vacancy Identification Number is:


1. Title of Job

Administrative Assistant, AD-0303-00


2. Biographic Data

All biographic information is required, except for your telephone number and the contact time.


3. E-Mail Address

Please enter your email address.  If you do not enter an email address, you may not receive notification of your application status.


4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

If you are applying by the OPM Form 1203-FX, leave this section blank.

6. Citizenship

Are you a citizen of the United States?


7. Background Information

Are you currently serving in (or have you ever held in the past) a permanent position in the Federal competitive service with a full performance level of or equivalent to the GS-06 grade level?  If so, you will need to submit an SF-50 which shows your FPL as verification.


8. Other Information

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Enter the lowest grade level (05-05) you will accept.


05

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

These dates are required if you have claimed Veterans' Preference unless you have claimed derived Preference (i.e., widows, spouse, etc.)
Please use this format: (mm/dd/yyyy)


16. Availability Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

The occupational specialty will be selected for you if there is only one, otherwise, select/enter at least one occupational specialty code for this position. The specialty code for this position is:


001 Administrative Assistant

21. Geographic Availability

Select/enter at least one geographic location in which you are interested and will accept employment. The location code for this position is:


403550109 Oklahoma City, OK

22. Transition Assistance Plan

In this section indicate if you are a surplus or displaced Federal employee requesting special priority consideration under the Career Transition Assistance Plan (CTAP) or the Interagency Career Transition Assistance Plan (ICTAP).

Note: To receive consideration for CTAP or ICTAP, you must submit the necessary supporting documentation. Refer to the vacancy announcement for additional information and instructions.


23. Job Related Experience

Please insert the total number of years and months of your job related experience.


24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

By submitting your application to this vacancy, please be aware that you are agreeing to the following statement regarding your application: I certify that, to the best of my knowledge and belief, all of the information on and attached to this application is true, correct, complete, and made in good faith. I understand that I must not leave any questions "blank", or unanswered. I understand that false or fraudulent information on or attached to this application may be grounds for not hiring me or for firing me after I begin work, and may be punishable by fine or imprisonment. I understand that any information I give may be investigated. Please answer the following questions honestly and accurately. All answers must be reflected in your resume.

1. I understand that my resume must contain information sufficient to make a valid determination as to whether or not I meet the specialized experience requirements for each grade level(s) for which I am applying.  My work experience can be assumed to be FULL-TIME, unless I note otherwise.  If my work schedule is something OTHER THAN full-time, I have annotated the hours/week worked for that experience.  I understand that if the experience used to qualify me is part-time, and does NOT equal 52 weeks, I will be removed from consideration for employment.

A. Yes, I understand this statement and my resume complies with it.

2. To qualify for the GS-05, you must possess the education required for this position or 1 full year or more of the specialized experience. Please select the experience from the answer choices below that best describes your qualifications for this position.

A. I have completed one-year post-secondary education in Business, Administration or similar education.
B. I have at least one full year of administrative or office experience working with tribal governments, tribal gaming commission/agencies or other tribal entities engaged in the regulation or enforcement of gaming laws, data entry, background investigations or office administration.
C. I do not have the qualifications for this position.

Please choose the answer below that best describes your work experience. Please remember that your answers MUST be reflected in your resume, or you will be considered ineligible.

A- I have no experience, education, or training in performing this task.
B- I have completed formal education or training in performing this task, but have not yet applied this knowledge on the job.
C- I have performed this task on the job, with close supervision from supervisor, manager or senior employee.
D- I have performed this task as a regular part of the job, independently and usually without review by supervisor, manager or senior employee.
E- This task has been a central or major part of my work. I have performed it routinely and have trained others in performance of this task, and/or others have consulted me as an expert for assistance in performing this task.

3. Process, copy, and distribute written materials.

4. Assess, prioritize, and complete assigned workloads.

5. Checks deadlines on incoming requests and put preliminary work in action.

6. Greets visitors and receives incoming telephone calls, determines the nature of the visit or call and refers the visitor or caller to the appropriate party.

7. Operates and maintains office equipment.

8. Keeps an inventory of all office equipment and supplies, places orders for supplies using the government purchase card.

9. Makes travel arrangements, submits travel reimbursements documentation, and maintains records of travel for staff.

Please choose the answer below that best describes your work experience. Please remember that your answers MUST be reflected in your resume, or you will be considered ineligible.

A- I have no experience, education, or training in performing this task.
B- I have completed formal education or training in performing this task, but have not yet applied this knowledge on the job.
C- I have performed this task on the job, with close supervision from supervisor, manager or senior employee.
D- I have performed this task as a regular part of the job, independently and usually without review by supervisor, manager or senior employee.
E- This task has been a central or major part of my work. I have performed it routinely and have trained others in performance of this task, and/or others have consulted me as an expert for assistance in performing this task.

10. Prepares and submits reports, summaries of time utilization and other pertinent reports as required.

11. Conducts preliminary reviews of all tribal background information submitted to ensure all required information has been received from the tribe in order for the Compliance Officers to determine eligibility for licensure.

12. Provide evaluations of tribal background investigation reports for investigative and eligibility requirements.

Please choose the answer below that best describes your work experience. Please remember that your answers MUST be reflected in your resume, or you will be considered ineligible.

13. Please select from the following your experience with mail (i.e. electronic and postal), faxes and packages. (Select all that apply.)

A. Sends
B. Receives
C. Records
D. None of the above apply.

14. Please select from the following your experience with communicating daily with gaming commissions regarding tribal gaming licensing issues. (Select all that apply.)

A. By telephone
B. Electronically
C. By written correspondence.
D. None of the above apply.

Please choose the answer below that best describes your work experience. Please remember that your answers MUST be reflected in your resume, or you will be considered ineligible.

A- I have no experience, education, or training in performing this task.
B- I have completed formal education or training in performing this task, but have not yet applied this knowledge on the job.
C- I have performed this task on the job, with close supervision from supervisor, manager or senior employee.
D- I have performed this task as a regular part of the job, independently and usually without review by supervisor, manager or senior employee.
E- This task has been a central or major part of my work. I have performed it routinely and have trained others in performance of this task, and/or others have consulted me as an expert for assistance in performing this task.


15. Maintains and updates office files and records, including confidential and sensitive information pertaining to investigative, competitive, proprietary and privacy protected matters.

16. Maintains and validates time utilization records, time and attendance records and forwards records to the senior management for certification.

17. Maintains complete and accurate records of all expenses incurred and submits request for reimbursement to the senior management in a timely manner.

18. Maintains records of all costs for equipment, printing, supplies, travel, training and services within the regional office.

19. Maintains and updates investigative records and reports related to the issuance of tribal suitability determinations for key employees and primary management officials employed by Indian gaming operations.

Please choose the answer below that best describes your work experience. Please remember that your answers MUST be reflected in your resume, or you will be considered ineligible.

A- I have no experience, education, or training in performing this task.
B- I have completed formal education or training in performing this task, but have not yet applied this knowledge on the job.
C- I have performed this task on the job, with close supervision from supervisor, manager or senior employee.
D- I have performed this task as a regular part of the job, independently and usually without review by supervisor, manager or senior employee.
E- This task has been a central or major part of my work. I have performed it routinely and have trained others in performance of this task, and/or others have consulted me as an expert for assistance in performing this task.

20. Reviews records related to information on fingerprint submittals, criminal history report information (CHRI) and suitability determinations.

21. Reviews tribal gaming licensing applicant information utilizing the NIGC Tribal Access Portal.)

22. Enters tribal background investigation information, fingerprint information and other information regarding licensing or termination and revocation into a database or other record tracking system.