Staff Assistant


Vacancy ID: 790730   Announcement Number: PH-NM-13-790730   USAJOBS Control Number: 331635700

Social Security Number

Enter your Social Security Number.  Providing your Social Security Number is voluntary, however, we can not process your application without it.


Vacancy Identification Number

Enter 790730


1. Title of Job

Enter Staff Assistant


2. Biographic Data

3. E-Mail Address

4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

If you are applying by the OPM Form 1203-FX, leave this section blank.

6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Enter the lowest grade level (09-11) you will accept.


09
11

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying under Merit Promotion procedures, please select one of the following:


01 I am a current Federal employee serving under a career or career-conditional appointment in the competitive service or I am a former Federal employee with reinstatement eligibility.
02 I am a preference veteran or I have been separated from the armed forces under honorable conditions after 3 years or more of continuous service AND I am not a current or former Federal employee.
03 I am eligible for a non-competitive appointment based on eligibility under the Veterans Readjustment Authority.
04 I am eligible for a non-competitive appointment based on a current disability.
05 I am an HHS Commissioned Corps Officer, Former Peace Corps Appointee or I am eligible for another type of non-competitive appointment.
06 I do not meet any of the above.

20. Occupational Specialties

001 Staff Assistant

21. Geographic Availability

The geographic location code will be selected for you if there is only one, otherwise, select/enter at least one geographic location in which you are interested and will accept employment.  The location code for this position is:


241450031 Silver Spring, MD

22. Transition Assistance Plan

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. Please select the response below that best describes your education and/or experience in relation to the minimum qualifications for the GS-09 Staff Assistant.

A. I possess one year of specialized experience equivalent to the GS-07 level in the Federal service using established spreadsheets or database to track work completion; proofreading and editing correspondence to ensure the use of appropriate spelling, grammar, and formatting; maintaining a supervisor's calendar; providing receptionist services for an office; and utilizing automated systems to perform administrative tasks such as processing travel vouchers and/or keeping time and attendance.
B. I possess a Master's or higher degree in business, public administration, or another closely related field which provided the knowledge, skills, and abilities necessary to do the work of the position.
C. I possess a combination of specialized experience as described in A and graduate level education as described in B that, when combined, equals 100% of the total requirement. (Please note that only graduate education in excess of the first 18 semester hours may be used in this calculation.)
D. I do not possess the education and/or experience described above.

2. Please select the response below that best describes your education and/or experience in relation to the minimum qualifications for the GS-11 Staff Assistant.

A. I possess one year of specialized experience equivalent to the GS-09 level in the Federal service providing advice and guidance to staff on administrative policies and procedures; monitoring the status of special projects or other staff assignments to ensure completion on schedule; drafting reports and correspondence for signature by management; maintaining a supervisor's calendar, including making appointments for him/her; coordinating meetings and conferences for an office; and utilizing automated systems to perform administrative tasks such as processing travel vouchers and/or keeping time and attendance.
B. I possess a PhD or equivalent degree in business, public administration, or another closely related field which provided the knowledge, skills, and abilities necessary to do the work of the position.
C. I possess a combination of specialized experience as described in A and graduate level education as described in B that, when combined, equals 100% of the total requirement. (Please note that only graduate education in excess of the first two years may be used in this calculation.)
D. I do not possess the education and/or experience described above.


For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Darken the oval corresponding to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

3. Schedule appointments for supervisor based upon knowledge of supervisor's priorities and commitments

4. Utilize automated travel systems to create and process travel vouchers

5. Utilize automated payroll systems to process time and attendance/payroll actions

6. Coordinate travel arrangements for staff

7. Arrange for space and materials for meetings and conferences

8. Monitor incoming and outgoing correspondence to ensure that established response deadlines are met

9. Track work completed by other groups or offices to ensure it is completed on deadline

10. Conduct research to locate reference materials or answers to questions posed to supervisor

11. Advise staff on management priorities, deadlines for completion of assignments, special projects, or other critical concerns

12. Identify the needs of callers or visitors to direct them to the individual who can answer their questions

13. Brief supervisor on the status of special initiatives or projects

14. Advise staff on administrative policies and procedures

15. Proofread and edit correspondence to ensure proper grammar, spelling, and formatting are utilized

16. Draft memoranda or correspondence from rough draft or notes from supervisor

17. Assemble written background materials for use in conferences or meetings