Administrative Technician (OA) - NIAID - MP


Vacancy ID: 797895   Announcement Number: NIH-NIAID-MP-13-797895   USAJOBS Control Number: 332877800

Occupational/Assessment Questions:

Thank you for your interest in the Administrative Technician (OA), (GS-303-5/6/7) position at our Agency. We will evaluate your resume and your responses to this Assessment Questionnaire to determine if you are among the best qualified for this position. Your responses are subject to verification. Please review your responses for accuracy before you submit this questionnaire.

1. Choose the one answer that best describes how you meet the basic qualification requirements for an Administrative Technician (OA) GS-303-5 as described in the Qualifications Section of the Vacancy Announcement.

A. I qualify for this position at the GS-5 level because I have completed 4 years of education above high school.
B. I qualify for this position at the GS-5 level because I have 1 year of specialized experience equivalent to at least the GS-04 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: performing clerical tasks related to monitoring and maintaining office files; performing timekeeping duties; receiving and directing telephone calls and visitors; responding orally to inquiries and requests for information; and, interacting with staff from administrative and payroll offices to resolve pay issues.
C. I qualify for this position at the GS-5 level because I have a combination of post high school education and experience that meets 100% of the qualification requirements for this position.
D. My experience and/or education do not match the choices above.

2. Choose the one answer that best describes how you meet the basic qualification requirements for an Administrative Technician (OA) GS-303-6 as described in the Qualifications Section of the Vacancy Announcement.

A. I qualify for this position at the GS-6 level because I have 1 year of specialized experience equivalent to at least the GS-5 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: researching and furnishing information for recurring questions; providing logistical assistance for office moves, telecommunications, and key/lock requests; providing various office support service and resolving problems, such as telephone services, tracking/coordinating general building service calls/requests; and tracking budgetary transactions.
B. My experience does not match the choice above.

3. Choose the one answer that best describes how you meet the basic qualification requirements for an Administrative Technician (OA) GS-303-7 as described in the Qualifications Section of the Vacancy Announcement.

A. I qualify for this position at the GS-7 level because I have 1 year of specialized experience equivalent to at least the GS-6 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: coordinating travel activities and maintaining reports on travel activities for the organization; coordinating the logistics for special events; gathering, monitoring and accessing data for use in budget allocations; reviewing expenditures of funds; identifying and developing methods to track budget expenditures or other related data; and providing guidance and advice in various administrative areas.

B. My experience does not match the choice above.

4. This position requires the skill of a qualified typist. You must be able to type at least 40 words per minute. From the description below, choose the response that best describes your typing skill:

A. I type at least 40 or more words per minute.
B. I type less than 40 words per minute.

The following section is used to determine your eligibility for appointment. Please respond yes or no to the following questions. FAILURE TO RESPOND TO THESE QUESTIONS WILL RESULT IN AN INELIGIBILE RATING. NOTE: You must submit the required documentation to verify your eligibility as indicated. Failure to provide the required documents WILL render you not eligible for consideration.

1. National Institutes of Health (NIH) Employee – I am a current and permanent Title 5 National Institutes of Health employee.

 

NOTE: If you select "yes" in response to this question, you MUST submit a copy of your most recent competitive career or career conditional Standard Form-50 that reflects your highest grade held on a permanent basis. You may obtain a copy of your SF-50 from the eOPF Page.

A. Yes
B. No

2. Career Transition Assistance Plan (CTAP) - I am a current or former federal employee displaced from a position within the Department of Health and Human Services in the same local commuting area of the vacancy. I have a current (or last) performance rating of record of at least fully successful or the equivalent. Applicants eligible under CTAP are provided priority selection for vacancies within the local commuting area for which they apply and are considered well qualified.

 

NOTE: If you select "yes" in response to this question, you MUST submit copies of the appropriate documentation, such as a reduction in force (RIF) separation notice, a SF-50 reflecting your RIF separation, or a notice of proposed removal for declining a directed reassignment or transfer of function to another commuting area. You must also submit documentation to reflect your current (or last) performance rating of record. For more information on CTAP, please visit OPM's The Employee's Guide to Career Transition Page .

A. Yes
B. No

For the following questions, please indicate YES or NO to best describe your experience and/or training.

1. Do you have experience screening visitors and telephone calls, ensuring that they are referred to the appropriate person?

A. Yes
B. No

2. Have you evaluated incoming communications and visitors to determine their priority in going to senior staff?

A. Yes
B. No

3. Do you have experience developing filing systems for a variety of documents?

A. Yes
B. No

4. Do you have experience developing and using tickler systems to ensure that deadlines are met?

A. Yes
B. No

5. Do you have experience establishing and maintaining calendars/schedules for multiple persons at the same time?

A. Yes
B. No

6. Have you maintained logs and records for use in tracking work progress?

A. Yes
B. No

7. Do you ensure that records are maintained according to policies and guidelines?

A. Yes
B. No

8. Do you provide guidance and instruction to co-workers and new professional staff on administrative procedures?

A. Yes
B. No

9. Do you provide status updates for ongoing projects and activities?

A. Yes
B. No

10. Do you propose alternative solutions or approaches to work-related problems?

A. Yes
B. No

11. Do you monitor and track project tasks for senior staff or your supervisor?

A. Yes
B. No

12. Do you maintain office supply inventories to ensure that there are adequate supplies available for use?

A. Yes
B. No

13. Have you purchased supplies for the office through a formal purchasing system or program?

A. Yes
B. No

14. Have you prepared supply requisitions for approval?

A. Yes
B. No

15. Have you developed purchasing/procurement plans for use in an organization?

A. Yes
B. No

16. Do you determine the most appropriate methods to use in purchasing/procuring supplies and services?

A. Yes
B. No

17. Have you compiled and summarized budgetary data from purchase orders, payroll records, or accounting records?

A. Yes
B. No

18. Do you collect and compile cost estimates, requests for funding, and other information used in preparing budgets for an organization?

A. Yes
B. No

19. Do you track the use of funds for an organization to ensure that they comply with approved budgets?

A. Yes
B. No

20. Do you prepare documents requesting personnel actions that comply with human resources regulations and policies?

A. Yes
B. No

21. Do you track personnel records to ensure that time sensitive actions (promotions, awards, etc.) are requested on time?

A. Yes
B. No

22. Do you maintain reports or databases tracking personnel actions in progress?

A. Yes
B. No

23. Have you served as a liaison with a human resources office to resolve personnel issues?

A. Yes
B. No


For each task in the following group, choose the statement from the list below that best describes your experience and/or training.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

24. Type and edit a variety of forms, records, and correspondences using proper grammar and format.

25. Schedule and coordinate appointments and meetings using electronic calendars.

26. Establish and maintain databases.

27. Perform file searches using automated databases.

For the next group of responses, indicate the software with which you are proficient (proficient means you understand and have utilized a major part of the system's functionality/capabilities). Your resume should reflect this experience.

28. MS Word

A. Yes
B. No

29. MS Excel

A. Yes
B. No

30. MS Access

A. Yes
B. No

31. MS Outlook

A. Yes
B. No

32. Word Perfect

A. Yes
B. No


For each task in the following group, choose the statement from the list below that best describes your experience and/or training.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

33. Maintain employee time and attendance records in accordance with policies and procedures.

34. Ensure that travel vouchers are complete, accurate, and ready to submit for reimbursement.

35. Arrange and coordinate meeting logistics (e.g., food, transportation, and lodging).

36. Make travel arrangements for others, ensuring compliance with policies and regulations.

37. Prepare and process meeting materials (i.e., schedules, copies, notebooks, etc).

38. Provide information to, and answer questions from meeting participants.

For the following questions, please indicate YES or NO to best describe your experience and/or training.

39. Do you provide advice and guidance on time and attendance issues?

A. Yes
B. No

40. Do you resolve problems with employee timecards or pay issues?

A. Yes
B. No


As previously explained, your responses in this Assessment Questionnaire are subject to evaluation and verification. Later steps in the selection process are specifically designed to verify your responses. Deliberate attempts to falsify information will be grounds for disqualifying you or for dismissing you from employment following acceptance. Please take this opportunity to review your responses to ensure their accuracy.

If you fail to answer this question, you will be disqualified from consideration for this position.

41. I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement, or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001); my eligibilities may be cancelled, I may be denied an appointment, or I may be removed and debarred from Federal service (5 C.F.R. part 731). I understand that any information I give may be investigated. I understand that responding "No" to this item will result in my not being considered for this position.

A. Yes, I certify that the information provided in this questionnaire is true, correct and provided in good faith, and I understand the information provided above.
B. No, I do not certify/understand the information provided above.