EXECUTIVE ASSISTANT, GS-0301-13


Vacancy ID: 798145   Announcement Number: HHS-FDA-OCC-MP-13-798145   USAJOBS Control Number: 332494600

Occupational/Assessment Questions:

1. From the descriptions below, please select the statement that best describes your experience to perform the duties of an Executive Assistant, GS-301-13.

A. I have at least one year of specialized experience equivalent to the GS-12 grade level in the Federal service that included: performing a wide-range of administrative support activities to ensure the efficiency and effectiveness of program operations; utilizing evaluative and analytical methods to assess the impact of changes in regulations on administrative operations; presenting findings and recommendations; and consolidating information and editing a range of documents for technical accuracy.
B. My experience is not reflected in the above statement.

For each of the items below, select the one statement that most accurately describes your experience and capability using the scale below.

A- I have no experience in performing this work behavior.
B- I have limited experience in performing this work behavior. I have had exposure to this work behavior but would require additional guidance, instruction, or experience to perform it at a proficient level.
C- I have experience performing this work behavior across routine or predictable situations with minimal supervision or guidance.
D- I have performed this work behavior independently across a wide range of situations. I have assisted others in carrying out this work behavior. I seek guidance in carrying out this work behavior only in unusually complex situations.
E- I am considered an expert in carrying out this work behavior. I advise and instruct others in carrying out this work behavior on a regular basis. I am consulted by my colleagues and/or superiors to carry out this work behavior in unusually complex situations.

2. Evaluate the impact of new legislation on administrative management operations.

3. Research confidential and/or sensitive issues to analyze the implication on operating procedures.

4. Evaluate existing office procedures to recommend new administrative strategies.

5. Implement new office policies that impact the work of other staff members.

6. Review changes in regulations to recommend courses of action that impact administrative operations.

7. Prepare the agenda for meetings and/or conferences.

8. Edit a variety of documents (i.e. correspondence, briefing packages, legal opinions, etc.) prepared by other staff members for technical soundness.

9. Consolidate multiple comments and mark-ups from various reviews to produce a final document.

10. Prepare special reports and/or summaries to prepare senior officials for conferences or meetings.

11. Analyze data to organize information for reports.

12. Confer with program officials to verify researched information in reference documents.

13. Contact officials throughout an organization to solicit input on written documents.

14. Brief senior executives and/or staff on changes in operating procedures that incorporate new legislative requirements.