Grants Management Specialist, GS-1109-9/11/12


Vacancy ID: 802050   Announcement Number: HHS-ACL-MP-13-802050   USAJOBS Control Number: 335101400

Social Security Number

Enter your Social Security Number in the space indicated. Your Social Security Number is requested under the authority of Executive Order 9397 to uniquely identify your records from those of other applicants who may have the same name.  As allowed by law or Presidential directive, your Social Security Number is used to seek information about you from employers, schools, banks and others who may know you. Providing your Social Security Number is voluntary, however we can not process your application without it.


Vacancy Identification Number

Enter 802050
1. Title of Job

Grants Management Specialist, GS-1109-9/11/12
2. Biographic Data

3. E-Mail Address

4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

Are you an ICTAP Eligible?

For information on how to apply as an ICTAP eligible see http://opm.gov/rif/employee_guides/career_transition.asp#ictap.  To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85.0 or above on the rating criteria for this position.


Are you eligible for Indian preference as defined by the Department of the Interior (DOI) and as evidenced by appropriate Bureau of Indian Affairs (BIA) authorized certification?


Are you eligible for preference based on being a Public Law 94-437 Indian Health Service Scholarship recipient? For more information, please click here.    


Are you eligible for the Federal Employment Program for Persons with Disabilities? (For information on Schedule A appointments, see the OPM website.)


6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Enter the lowest grade level that you will accept for this position. The lowest grade for this position is 09.


09
11
12

11. Miscellaneous Information

If you are a male at least 18 years of age, born after December 31, 1959, have you registered with the Selective Service System?


01 Yes
02 No
03 Not Applicable

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

Select/enter at least one occupational specialty. The specialty code for this position is:


001 Grants Management Specialist

21. Geographic Availability

Select/enter at least one geographic location in which you are interested and will accept employment. The location code for this position is:


110010001 Washington DC, DC

22. Transition Assistance Plan

23. Job Related Experience

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

Please choose a method of consideration. Select one choice from the following; the specialty code(s) for this position are 001 and 002. Please note that you must select at least one specialty code but may select both codes if desired. Each code is defined below:

1. 002 - Non competitive merit promotion. This includes applicants who are eligible for special or non-competitive appointment authorities such as 30% or more compensable disabled veterans, and persons with disabilities. This also includes applicants who meet the qualifications for this position and who have previously held, or currently hold, a federal position at the grade of this position.

A. Yes
B. No

2. 001 - Competitive merit promotion. This includes current Federal employees who serve under a competitive career or career-conditional appointment in the competitive service, reinstatement eligibles (former Federal employees who served under a career appointment in the competitive service), and VEOA eligibles (veterans with preference and veterans who have been honorably discharged and substantially completed at least 3 years of continuous active duty service).

A. Yes
B. No

3. From the descriptions below, select the one which best describes your experience and which meets the Minimum Qualification Requirements for Grants Management Specialist, GS-1109-09.

A. I have one year of specialized experience, equivalent to the GS-7 grade level in the Federal service interpreting grants administration policy and procedures to grantees and staff; policies and procedures on grants management relating to a grants program; and reviewing and analyzing financial status report.
B. I have a Master's degree or equivalent graduate or 2 full years of related progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the 1 year of full-time study requirement.
C. I have a combination of experience as described in "A" above and graduate education as described in "B" above. To combine education and experience, determine the applicant's total qualifying experience as a percentage of the experience required for the grade level. Then determine the applicant's education as a percentage of the education required for the grade level. Finally, add the two percentages. The total percentage must equal at least 100 percent to qualify.
D. I do not possess the experience and/or education described above.


4. From the descriptions below, select the one which best describes your experience and which meets the Minimum Qualification Requirements for Grants Management Specialist, GS-1109-11.

A. I have one year of specialized experience, equivalent to the GS-9 grade level in the Federal service interpreting and providing guidance on grants administration policy and procedures to grantees and staff; developing policies and procedures on grants management services program; and reviewing and analyzing financial status report.
B. I have a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school, 18 semester hours will satisfy the one year of full-time study requirement.
C. I have a combination of experience as described in "A" above and graduate education as described in "B" above. To combine education and experience, determine the applicant's total qualifying experience as a percentage of the experience required for the grade level. Then determine the applicant's education as a percentage of the education required for the grade level. Finally, add the two percentages. The total percentage must equal at least 100 percent to qualify.
D. I do not possess the experience and/or education described above.


5. From the descriptions below, select the one which best describes your experience and which meets the Minimum Qualification Requirements for Grants Management Specialist, GS-1109-12.

A. I have one year of specialized experience, equivalent to the GS-11 grade level in the Federal service, knowledge of grants and financial management principles, methods and processes to develop authoritative interpretations involving grants management policies and to develop new, revised and precedent setting grant policy practices for administration of a wide range of inter-related grants administration services programs.
B. I do not possess the experience described above.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Darken the oval corresponding to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

6. Participates in the planning and business management of assigned grants and renewal applications.

7. Assists a higher-level specialist in carrying out a variety of tasks related to reviewing proposals in a limited range of areas, using a variety of standard guidelines.

8. Reviews applications that are limited in functionally scope and complexity.

9. Assists in coordinating simple funding actions that begin the grant/agreements awards process.

10. Participates in the planning and business management of the full range of assigned grants and renewal applications.

11. Works cooperatively with the sponsoring program in evaluating, negotiating, and executing the management aspects of grant and cooperative agreement applications.

12. Reviews applications and ascertains the allowability, allocability, reasonableness, and consistency of recommended costs.

13. Participates in the negotiation of the budget, award period, and terms and conditions for grant awards.

14. Participates in project and administrative site and staff visits to evaluate the appropriateness of budgetary requests, provide technical assistance, and assist in the resolution of administrative issues related to the grant application or award.

15. Participates in external/internal grants management activities, such as those coordinated by the Grants Management Advisory Committee [or equivalent advisory committee(s)]

16. Provides expertise in negotiation, preparation, and administration of grants and agreements, interpreting the impact of new laws and regulations, and carrying out or assisting with special assignments.

17. Reviews proposed [DHHS or agency] policies, determines their impact on assigned grants management operations, and suggest modifications or clarification as appropriate.




18. Provides guidance and/or training to lower graded grants management staff.



For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Darken the oval corresponding to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

19. Provides assistance in the administration of the (grant) portfolio including setting appropriate work priorities, applying knowledge of organizational needs and deadlines, and consistent follow-up to assure receipt of required documentation.

20. Checks reports of expenditures to ensure compliance with Federal government fiscal and administrative policies and regulations.

21. Formats and prepares reports on a regular and as need basis, e.g. periodic status reports for management staff which indicates deviation from normal operating procedures and prepares memoranda as required.

22. Provides administration of the (grant) portfolio including setting appropriate work priorities, applying knowledge of organizational needs and deadlines, and consistent follow-up to assure receipt of required documentation.

23. Evaluates the reasonableness, adequacy, and reliability of cost specified in grants and cooperative agreements.

24. Reviews, analyzes, processes, and distributes to appropriate staff financial, performance, management, and other required reports for the management of grants.



25. Participates in the post award monitoring of grants and cooperative agreements ensuring compliance with terms and conditions of grants/agreements .

26. Monitors assigned program allowances to track the pace of expenditure and prevent lapse of funds or over expenditures.

27. Checks reports of expenditures to ensure compliance with Federal government fiscal and administrative policies and regulations

28. Performs administrative analysis and appraisal of applications for a full range of grants, and checks reports of expenditures to ensure compliance with Federal Government.

29. Continually monitors assigned program allowances to track the pace of expenditures and prevent lapse of funds or over expenditures.

30. Evaluates the reasonableness, adequacy, and reliability of cost specified in grants and cooperative agreements.

31. Tracks trends and patterns, including statistical analysis, of grantee financial performance.


32. Assists in coordinating simple funding actions that begin the grant/agreements award process.

33. Prepares award notices for approval by higher level specialists.

34. Prepares correspondence to grantee institutions, analytical summaries and reports of work activities.

35. Evaluates budget justifications and financial arrangements e.g. cost analysis, review of accounting systems, adequacy of resources, acceptability of milestones, etc. to ensure responsible stewardship of funds.

36. Issues award notices and performs relevant tasks.

37. Authorized Signature authority for a wide-range of grant mechanisms.

38. Generates correspondence with awardee institutions concerning unusual or unresolved problems, to obtain information for adequate documentations or to suggest modifications or changes in budgets in accordance with (grants/cooperative agreement) policies, regulations, and procedures.

39. Prepares correspondence to grantee institutions, analytical summaries and reports of work activities.

40. Formats and prepares reports on a regular and as needed basis, e.g. periodic status reports for management staff which indicate deviations from normal operating procedures and prepares memoranda as required.

41. Provides information to applicants and grantees on the grants process, regulatory requirements, and issues surrounding individual applications.

42. Facilitates preparation and administration of grants and agreements including developing instruments, circulating requests for proposals.

43. Determines the appropriate written instrument to document and execute the agreement.

44. Ensures all applicable clauses for provisions are incorporated.

45. Initiates correspondence to grantee institutions regarding grant-related questions and problems, clarification of policy and procedures, or requests for additional information.



46. Provides information to applicants and grantees on the grants process, regulatory requirements, and issues surrounding individual applications.

47. Keeps supervisors and staff informed of administrative issues and developments.

48. Works effectively with grantee staff in responding to questions and resolving problems.

49. Advises applicants and grantees on financial and business management issues relevant to applications.


50. Provides advice and guidance on the administrative aspects of partnership agreements (e.g. cooperative agreements, cost sharing agreements, procurement contracts, and/or memoranda of understanding).

51. Resolves complex and controversial problems working with program and administrative personnel and with similar staff of grantee organizations.

52. Provides advice, interpretation, and guidance on statutes, regulations, policies, and procedures as they relate to the award program in general and individual applications and proposals.

53. Consults with grants management staff, program officials, and the grantee for joint consideration of grants/agreements.

54. Negotiates with grantees to resolve problems of fund obligations, and determines what action should be taken.