MANAGEMENT ASSISTANT (OFFICE AUTOMATION)


Vacancy ID: 814964   Announcement Number: NW20344-07-8149644J527824   USAJOBS Control Number: 334490900

Occupational/Assessment Questions:

1. Please indicate how you are eligible for this vacancy. Select one of the following:

A. I am currently employed at the United States Naval Academy, 00161 as a permanent career or career-conditional (Tenure 1 or 2 in box 24 of SF-50) employee in the competitive service (SF-50 will show a 1 in box 34); or, I am currently employed at the United States Naval Academy, 00161 on a permanent Veterans' Recruitment Appointment (VRA) (SF-50 will show a 2 in box 34). Note: Your resume MUST include your position title, pay plan, series, grade level, agency worked for and dates of employment for all applicable federal work experiences.
B. I am registered in the Department of Defense (DOD) Priority Placement Program (PPP) Military Spouse Preference Program (Program S) for the series, grade and location covered by this announcement.
C. I do not meet either of the eligibilities as described above.

2. Do you have one year of specialized experience equivalent to the next lower grade (GS-06) in the Federal service maintaining forms, reports, or other documents for official distribution in an organization or department? Examples of qualifying experience include: Posting official information to an organization's Web site or Portal; or identifying errors or inefficiencies in an organization's forms or form procedures; or editing documents for distribution in an organization or department.

A. Yes, I have one year of specialized experience as described above.
B. No, I do not have the specialized experience as described above.

3. Do you have the ability to type a minimum of 40 words per minute (WPM)?

A. Yes
B. No

For each task in the following group, select the ONE statement that most accurately describes your current level of experience and capability using the scale below.

A- I do not have experience or demonstrated capability in performing this task, but I am willing to learn.
B- I have limited experience in performing this task. I would require additional guidance, instruction, or experience to perform it at a satisfactory level.
C- I have experience in performing this task.
D- I have considerable experience in performing this task. I can perform this task independently and effectively.
E- I have extensive experience in performing this task. I am considered an expert; I am able to train or assist others; my work is typically not reviewed by a supervisor. I have received verbal and/or written recognition from others in carrying out this task.

4. Operate computer software to create word processing and spreadsheet documents (e.g., Microsoft: Excel, Word, PowerPoint, Adobe or SharePoint).

5. Post operational instructions to an organization's official Web site or Portal.

6. Manage and track records or data using a computer database program.

7. Enter the time and attendance of personnel using the Standard Labor Data Collection and Distribution Application (SLDCADA) program.

8. Design or modify forms or form procedures to comply with process changes.

9. Identify unclear or duplicated information in a form or form procedure in order to reduce the number of forms required.

10. Maintain up-to-date instructions or notices in an official case file.

11. Interpret reporting laws and regulations to identify discrepancies in a report, form or file.

12. Maintain a system of records in a central filing system.

13. Identify and assign form numbers in order to index records in a central filing system.

14. Use office records to answer inquiries or questions on administrative matters.

15. Develop methods, schedules or procedures for the retention, transfer or disposal of records.

16. Make final edits and corrections to documents for official distribution checking for clarity of content, proper format and structure and/or correct spelling and punctuation.

17. Identify errors in written correspondence to ensure official documents are in compliance with the Navy Correspondence Manual.

18. Revise forms or reports to comply with reporting standards.

19. Compile written recommendations that outline trends or discrepancies requiring additional analysis.

20. Order office supplies following the rules and regulations of the Credit Card Holder.

21. Ensure official mailings are prepared per the U.S. Postal Services, Department of the Navy and United States Naval Academy regulations, policies or procedures for proper handling of U.S. Mail.

22. Open and sort official mail for dispatching to senior management.

23. Manage a tickler file system used for routing incoming mail and correspondence for an organization or department.

24. Your ratings in this Occupational Questionnaire are subject to evaluation and verification based on the documents and references you submit.  Deliberate attempts to falsify or inflate your responses may be grounds for not referring you.

Please take this opportunity to review your rating to ensure the accuracy of your answers and that they are supported by your resume.  Failure to agree to the statement below will disqualify you from further consideration for the position.

A. Yes, I verify that all of my responses to this questionnaire are true and accurate. I accept that if my supporting documentation does not support one or more of my responses to the questionnaire that my application may be rated lower and/or I may be removed from further consideration.

B. No, I do not accept this agreement and/or I no longer wish to be considered for this position.Top of Form

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