MANAGEMENT ASSISTANT (OFFICE AUTOMATION)


Vacancy ID: 814964   Announcement Number: NW20344-07-8149644J527824   USAJOBS Control Number: 334490900

Social Security Number

Vacancy Identification Number

The Vacancy Identification Number is:  814964
1. Title of Job

MANAGEMENT ASSISTANT (OFFICE AUTOMATION)
2. Biographic Data

3. E-Mail Address

4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

If you are applying by the OPM Form 1203-FX, leave this section blank.

6. Citizenship

Are you a citizen of the United States?
7. Background Information

Have you received any Voluntary Separation Incentive Payments (VSIP) from the Federal Government within the last 5 years?


8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

07

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

List any campaign badges and/or expeditionary medals received.   Examples:  Southwest Asia Service Medal, Purple Heart, etc (limited to 300 characters)
15. Dates of Active Duty - Military Service

If currently active duty in the U.S. Military, provide anticipated date of separation/retirement or start of terminal leave (mm/dd/yyyy):
Type of Discharge:
If retired from the military provide your rank and the date of retirement:
If retired because of a service connected disability, transferred to the permanent disability retirement list, or currently receiving compensation for a service connected disability,  indicate the percentage of the disability:
Date of your last VA letter or other Armed Forces Disability Letter (mm/dd/yyyy):
16. Availability Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

17. Service Computation Date

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

001 MANAGEMENT ASSISTANT (OFFICE AUTOMATION)

21. Geographic Availability

240030003 Annapolis, MD

22. Transition Assistance Plan

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. Please indicate how you are eligible for this vacancy. Select one of the following:

A. I am currently employed at the United States Naval Academy, 00161 as a permanent career or career-conditional (Tenure 1 or 2 in box 24 of SF-50) employee in the competitive service (SF-50 will show a 1 in box 34); or, I am currently employed at the United States Naval Academy, 00161 on a permanent Veterans' Recruitment Appointment (VRA) (SF-50 will show a 2 in box 34). Note: Your resume MUST include your position title, pay plan, series, grade level, agency worked for and dates of employment for all applicable federal work experiences.
B. I am registered in the Department of Defense (DOD) Priority Placement Program (PPP) Military Spouse Preference Program (Program S) for the series, grade and location covered by this announcement.
C. I do not meet either of the eligibilities as described above.

2. Do you have one year of specialized experience equivalent to the next lower grade (GS-06) in the Federal service maintaining forms, reports, or other documents for official distribution in an organization or department? Examples of qualifying experience include: Posting official information to an organization's Web site or Portal; or identifying errors or inefficiencies in an organization's forms or form procedures; or editing documents for distribution in an organization or department.

A. Yes, I have one year of specialized experience as described above.
B. No, I do not have the specialized experience as described above.

3. Do you have the ability to type a minimum of 40 words per minute (WPM)?

A. Yes
B. No

For each task in the following group, select the ONE statement that most accurately describes your current level of experience and capability using the scale below.

A- I do not have experience or demonstrated capability in performing this task, but I am willing to learn.
B- I have limited experience in performing this task. I would require additional guidance, instruction, or experience to perform it at a satisfactory level.
C- I have experience in performing this task.
D- I have considerable experience in performing this task. I can perform this task independently and effectively.
E- I have extensive experience in performing this task. I am considered an expert; I am able to train or assist others; my work is typically not reviewed by a supervisor. I have received verbal and/or written recognition from others in carrying out this task.

4. Operate computer software to create word processing and spreadsheet documents (e.g., Microsoft: Excel, Word, PowerPoint, Adobe or SharePoint).

5. Post operational instructions to an organization's official Web site or Portal.

6. Manage and track records or data using a computer database program.

7. Enter the time and attendance of personnel using the Standard Labor Data Collection and Distribution Application (SLDCADA) program.

8. Design or modify forms or form procedures to comply with process changes.

9. Identify unclear or duplicated information in a form or form procedure in order to reduce the number of forms required.

10. Maintain up-to-date instructions or notices in an official case file.

11. Interpret reporting laws and regulations to identify discrepancies in a report, form or file.

12. Maintain a system of records in a central filing system.

13. Identify and assign form numbers in order to index records in a central filing system.

14. Use office records to answer inquiries or questions on administrative matters.

15. Develop methods, schedules or procedures for the retention, transfer or disposal of records.

16. Make final edits and corrections to documents for official distribution checking for clarity of content, proper format and structure and/or correct spelling and punctuation.

17. Identify errors in written correspondence to ensure official documents are in compliance with the Navy Correspondence Manual.

18. Revise forms or reports to comply with reporting standards.

19. Compile written recommendations that outline trends or discrepancies requiring additional analysis.

20. Order office supplies following the rules and regulations of the Credit Card Holder.

21. Ensure official mailings are prepared per the U.S. Postal Services, Department of the Navy and United States Naval Academy regulations, policies or procedures for proper handling of U.S. Mail.

22. Open and sort official mail for dispatching to senior management.

23. Manage a tickler file system used for routing incoming mail and correspondence for an organization or department.

24. Your ratings in this Occupational Questionnaire are subject to evaluation and verification based on the documents and references you submit.  Deliberate attempts to falsify or inflate your responses may be grounds for not referring you.

Please take this opportunity to review your rating to ensure the accuracy of your answers and that they are supported by your resume.  Failure to agree to the statement below will disqualify you from further consideration for the position.

A. Yes, I verify that all of my responses to this questionnaire are true and accurate. I accept that if my supporting documentation does not support one or more of my responses to the questionnaire that my application may be rated lower and/or I may be removed from further consideration.

B. No, I do not accept this agreement and/or I no longer wish to be considered for this position.Top of Form

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