Secretary (OA), GS-0318-08


Vacancy ID: 815811   Announcement Number: HHS-FDA-CFSAN-MP-13-815811   USAJOBS Control Number: 334581400

Social Security Number


Vacancy Identification Number

815811
1. Title of Job

Secretary (OA), GS-0318-08
2. Biographic Data

3. E-Mail Address


4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

If you are applying by the OPM Form 1203-FX, leave this section blank.

6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade


08

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

Read the statements below to determine what options (001 and 002) you are eligible to apply.  You must enter at least one code.

001 - Merit Promotion:  I am eligible to be considered under merit promotion procedures because I am a current Federal CFSAN employee working in a permanent competitive service position or CTAP eligible (see required documents section of the job announcement).

002 - Noncompetitive: I am eligible to be considered under this specialty code because I meet the requirements for a noncompetitive appointment or CTAP eligible (see required documents section of the job announcement).  Current Federal employees who currently hold a Federal competitive position with CFSAN with promotion potential at or above the full performance level listed for this position.  (You must submit documentation to support your eligibility for noncompetitive appointment).

 


001 Current Center for Food Safety and Applied Nutrition
002 Noncompetitive CFSAN employees

21. Geographic Availability


240370033 College Park, MD

22. Transition Assistance Plan

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. Do you type at least 40 words per minute based on a five minute sample with three or fewer errors?

A. Yes
B. No

2. I am a current Center for Food Safety and Applied Nutrition employee or CTAP eligible (you must submit all documentation required by the job announcement).

A. Yes - SF-50 required for documentation
B. No

3. From the descriptions below, select the one which best describes your experience to perform the duties of a Secretary, GS-0318-8.

A. I have one year of specialized experience, equivalent to the GS-7 level in Federal service, maintaining supervisor’s calendars with authority to set appointments; prepare information/materials for supervisor as requested; prepare a variety of reports by collecting data and background material from staff; use a variety of automated software and programs to include payroll software.
B. I do not possess the experience described above.

TECHNICAL COMPETENCE - ADMINISTRATIVE SUPPORT
For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or I am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

4. Maintain secured personnel files to protect confidential employee data.

5. Edit documents and/or correspondences using proper English, grammar, spelling, capitalization, and punctuation.

6. Process incoming material, which may include e-mail, by screening materials and determining which should be routed to supervisor and appropriate staff.

7. Identify needs and collect background information from staff or files to prepare correspondence/reports.

8. Coordinate the purchase of equipment and services to meet the organization's needs.

9. Integrate a variety of office automation software to generate specific working documents and forms.

10. Use automated system to initiate, track and maintain time keeping records.

11. Use basic and advanced functions of a variety of office automation software, e.g. database, spreadsheets and word processing.

12. Select the most appropriate software type or integrate different software types for a specific office need and resolve problems with current automated office support.

13. Draft brief letters and memos after receiving general instructions.

14. Revise or edit phrases and sentences to improve or correct electronic documents.

15. Prepare a wide variety of recurring internal reports and documents from information obtained from available files such as time and attendance, overtime, travel, and/or budgetary reports.

16. Take notes at meetings and transcribe for staff members.

17. Type material from voice recordings.

18. Receive visitors and telephone call or business of visitors, answer personally or direct to appropriate staff person.

19. Provide guidance to other clerical personnel on administrative and/or procedural matters.

20. Briefs the supervisor on the subject matter prior to the meeting, and makes administrative arranges as required.

21. Provide information to staff on arrange meetings, schedules and conference, etc.