Executive Secretariat


Vacancy ID: 817118   Announcement Number: FS-817118-BM13   USAJOBS Control Number: 334751200

Social Security Number

Enter your Social Security Number in the space indicated. Providing your Social Security Number is voluntary, however, we cannot process your application without it.
Vacancy Identification Number

817118
1. Title of Job

Executive Secretariat
2. Biographic Data

All biographic information is required, except for country (unless you reside in an overseas area) and telephone number.
3. E-Mail Address

Would you like to be notified by e-mail? If so, please enter your e-mail address in the space provided.
4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

If you are applying by the OPM Form 1203-FX, leave this section blank.

6. Citizenship

(Required) Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Enter the lowest grade you are willing to accept.
11
12

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

Enter your veterans' preference claim. (Note: If you are claiming veterans' preference YOU MUST submit supporting documentation as specified in the vacancy announcement to receive eligibility consideration.)
15. Dates of Active Duty - Military Service

These dates are required if you have claimed veterans' preference, unless you have claimed derived preference (i.e., widow, spouse, etc.). Please use this format: (mm/dd/yyyy)
16. Availability Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

17. Service Computation Date

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

Select at least one occupational specialty code. The specialty code(s) for this position are 001, 002 and 003. Please note that you must select at least one specialty code but may select multiple codes if desired. Each code is defined below:

001 - Open to All U.S. Citizens.

002 - Competitive Merit Promotion. This includes current Federal employees who serve under a competitive career or career-conditional appointment in the competitive service, reinstatement eligibles (former Federal employees who served under a career appointment in the competitive service) and VEOA eligibles (veterans with preference and veterans who have been honorably discharged and substantially completed at least 3 years of continuous active duty service.  You must provide qualifying documentation (i.e. – SF-50 or veterans documentation).

003 - Noncompetitive and Special Hiring Authorities. This includes applicants who are eligible for noncompetitive or special appointment authorities such as: 30% or more compensably disabled veterans, Veterans' Recruitment Appointment (VRA - for positions at GS-11 and below), and persons with disabilities (Schedule A), military spouse preference, Federal employees in excepted positions covered under an interchange agreement, and other eligible special hiring authorities (such as Peace Corps, Boren Fellows, etc.). This also includes applicants who previously held, or currently hold, this position and grade with the same promotion potential as announced for this 817118.  For more information about special hiring authorities, visit: http://www.opm.gov/hr_practitioners/lawsregulations/appointingauthorities/index.asp.  You must provide qualifying documentation for a noncompetitive or special hiring authority.


001 All U.S. Citizens
002 Competitive Merit Promotion
003 Non-competitive Merit & Special Hiring Authorities

21. Geographic Availability

(Required) The location code for this position is:
510100013 Arlington, VA

22. Transition Assistance Plan

Complete this section ONLY IF you are a surplus or displaced Federal employee requesting special priority consideration under the Career Transition Assistance Plan (CTAP) or the Interagency Career Transition Assistance Plan (ICTAP). To be considered, you must be a surplus or displaced Federal employee as defined in the regulations, be applying for a vacancy at or below the grade level of the position from which you have been or are being separated (and with no greater promotion potential than your position), and be occupying or have been displaced from a position in the same local commuting area as the vacancy.

Note: To receive consideration for the CTAP or ICTAP, you must submit the necessary supporting documentation as specified in the vacancy announcement.


23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

Minimum Qualifications

1. Select one statement from the choices below to show how you meet the minimum qualification requirements at the GS-11 grade level.

A. I have one year of specialized experience comparable in scope and responsibility to the GS-09 level in the Federal service (obtained in either the public or private sectors) which involved performing activities such as: 1) analyzing and evaluating processes and procedures to identify deficiencies and measure effectiveness and efficiency; 2) communicating information orally (i.e. presentations, briefings, etc.) in a clear and concise manner, taking into account the audience and nature of information; and 3) creating technical written communications and ensuring the accuracy of the content, spelling, grammar, and format of the items.
B. I have successfully completed three (3) full years of progressively higher level graduate education, or a Doctorate or Ph.D., or equivalent degree, e.g., at an accredited college or university in a field that provided the knowledge, skills, and abilities necessary to do the work. Such fields include public administration, business administration, etc.
C. I have a combination of experience described in "A" above and education described in "B" above. To combine education and experience, first take the number of semester hours or equivalent earned towards a graduate degree, in excess of 36 semester hours, and divide by 18 semester hours or equivalent. Then, take the number of months of experience and divide by 12 months. Add the percentages together. The total must equal at least 100 percent to qualify.
D. My experience and/or education are not reflected in any of the statements above.

2. Select one statement from the choices below to show how you meet the minimum qualification requirements at the GS-12 grade level.

A. I have one year of specialized experience comparable in scope and responsibility to the GS-11 level in the Federal service (obtained in either the public or private sectors) which involved performing activities such as: 1) assisting in the development of various Executive Secretariat activities (i.e. written responses, outreach materials, quarterly reports, etc.); 2) managing the tracking and monitoring of the day-to-day official communications; and 3) assisting in quality control and quality assurance of Executive Secretariat written communications.

B. My experience is not reflected in the statement above.

Ability to organize work, set priorities, and make sound decisions

For each task in the following groups, choose the statement from the list A through E following each task that best describes your experience and/or training. Your resume must support your answers or your overall score may be lowered or considered ineligible.

A- I have not had education, training or experience in this task.
B- I have had education or training in performing this task, but have not performed it on the job.
C- I have performed this task on the job. My work was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

3. Assist in tracking and monitoring day-to-day official communications including task traffic, deadlines and questions; request extensions when necessary.

4. Consider the varied and high-visibility program issues and ramifications, the political climate, the views of senior-level management and related factors of sensitive and time critical nature.

5. Ensure that Executive Secretariat requirements/definitions and timely reporting are met.

6. Assist in interpreting and applying legislative regulations, directives and administrative policies for processing correspondence, reports, inquiries, and requests for information.

7. Assist in identifying, analyzing and developing problem resolutions that directly support the accomplishment of principal goals and objectives of the agency.

Knowledge of the government communication clearance processes, methods, standards, and practices

8. Review documentation in the draft and final stage for readability, comprehension, accuracy, completeness, redundancy, formatting, grammar, possible contradictions and compliance with documents and requirements.

9. Assist in managing all executive level correspondence development, review, clearance, and submittal process and events for the Division

10. Assist in the quality assurance and quality control of products including controlled correspondence, briefing materials, invitations and various documents prior to final submission to external entities to ensure accuracy and high-quality.

11. Assist in the Executive Secretariat processes prior to receiving sign-off from all components for documents submitted to Congressional or Agency entities.

Skill in interpersonal communication

12. Work with clients or customers to assess their needs, provide information or assistance, or resolve their problems.

13. Apply conflict resolution and negotiation skills to persuade management on recommendations based on analytical research.

14. Provide guidance and authoritative technical advice to a wide range of audiences which include subordinate staff and higher level management and officials.

15. Provide oversight, support and guidance to the agency to fulfill mission requirements.

16. Maintain relationships with contacts within and outside the agency, including stakeholders, and representatives from Federal, state, local and/or private industry.

Ability to communicate in writing

17. Ensure written materials are free of grammatical, spelling, and contextual errors.

18. Ensure that information reported does not conflict with current policies and objectives of related programs.

19. Edit and write pamphlets, manuals, and/or other guidance for public use on subject matter of expertise.

20. Assist in development of written responses, outreach materials, quarterly reports, and other related materials in response to Congressional or Departmental inquiries and/or requests.

21. Work with senior leadership to develop, maintain and communicate an internal and external outreach and communication plan.