Administrative Officer


Vacancy ID: 814841   Announcement Number: CK814841CB   USAJOBS Control Number: 334750100

Social Security Number

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Vacancy Identification Number

The Vacancy Identification Number is: 814841


1. Title of Job

Administrative Officer


2. Biographic Data

3. E-Mail Address

4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

If you are applying by the OPM Form 1203-FX, leave this section blank.

6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Enter the lowest grade level (09-09) you will accept.


09

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

The occupational specialty will be selected for you if there is only one, otherwise, select/enter at least one occupational specialty code for this position. The specialty code for this position is:


001 Administrative Officer - All US Citizens

21. Geographic Availability

The geographic location code will be selected for you if there is only one, otherwise, select/enter at least one geographic location in which you are interested and will accept employment. The location code for this position is:


391610061 Cincinnati, OH

22. Transition Assistance Plan

23. Job Related Experience

Please insert the total number of years and months of your job related experience.


24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. From the options below, please select the ONE response that best describes the education and/or experience you possess that qualifies you for this position.

A. I possess one or more years of specialized experience equivalent to the GS-07 level performing the following duties: preparing hand receipts and maintaining appropriate accountable property files; utilizing simplified acquisition procedures to procure supplies and services; tracking expenditures for travel, supplies, fuel, vehicle maintenance, office equipment and maintenance, overtime, etc.; maintaining office personnel files to include performance evaluations, personnel action forms, awards, etc.; identifying and recommending actions to improve the efficiency and effectiveness of operations; and establishing and maintaining individual vehicle files.
B. I possess a master's or equivalent graduate degree; 2 full years of progressively higher level graduate education leading to such a degree; or a LL.B. or J.D., if related.
C. I possess a combination of the above described experience and education totaling 100% of the stated minimum qualifications for this position.
D. I do not possess any of the above and therefor am not qualified for this position.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

2. Coordinate with a property management office to maintain accountable property records.

3. Prepare hand receipts and maintain appropriate accountable property files.

4. Ensure records updates when property if moved into or out of the region.

5. Dispose of excess property in accordance with regulations.

6. Conduct property inventories in accordance with policies and procedures.

7. Ensure departing employees complete check-out forms and turn in hand-receipted property.

8. Utilize simplified acquisition procedures to procure supplies and services.

9. Review and verify the accuracy of monthly credit card statements.

10. Coordinate and resolve billing issues/problems.

11. Coordinate with contract specialists as required.

12. Track expenditures for travel, supplies, fuel, vehicle maintenance, office equipment and maintenance, overtime, etc.

13. Request additional money from headquarters or an operations center as needed.

14. Keep the office chief or director informed of the office workplan status.

15. Maintain and reconcile credit cards for day-to-day operation.

16. Provide advice and assistance in the preparation of travel vouchers.

17. Review travel vouchers and authorizations for completeness and accuracy.

18. Maintain office personnel files to include performance evaluations, personnel action forms, awards, etc.

19. Provide information to staff on health and life insurance open seasons.

20. Process new employees and ensure all required forms are filled out.

21. Ensure accuracy and completeness of time and attendance.

22. Ensure workers compensation claims are properly filed.

23. Maintain witness files and provide assistance with witness services.

24. Provide administrative support to regional supervisors.

25. Provide weekly statistical reports for submission to headquarters.

26. Assist management in preparing for internal or external program audits.

27. Identify and recommend actions to improve the efficiency and effectiveness of operations.

28. Establish and maintain individual vehicle files.

29. Reconcile monthly fuel receipts and submit to headquarters.

30. Prepare mileage reports for submission to operations.

31. Ensure all vehicles are properly licensed and registered, including undercover vehicles.

32. Prepare necessary paperwork to transfer, sell, or auction vehicles.