Program Analyst


Vacancy ID: 816572   Announcement Number: FS-816572-BM13   USAJOBS Control Number: 334766500

Social Security Number

Enter your Social Security Number in the space indicated. Providing your Social Security Number is voluntary, however, we cannot process your application without it.
Vacancy Identification Number

816572
1. Title of Job

Program Analyst
2. Biographic Data

All biographic information is required, except for country (unless you reside in an overseas area) and telephone number.
3. E-Mail Address

Would you like to be notified by e-mail? If so, please enter your e-mail address in the space provided.
4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

If you are applying by the OPM Form 1203-FX, leave this section blank.

6. Citizenship

(Required) Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Enter the lowest grade you are willing to accept.
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11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

Enter your veterans' preference claim. (Note: If you are claiming veterans' preference YOU MUST submit supporting documentation as specified in the vacancy announcement to receive eligibility consideration.)
15. Dates of Active Duty - Military Service

These dates are required if you have claimed veterans' preference, unless you have claimed derived preference (i.e., widow, spouse, etc.). Please use this format: (mm/dd/yyyy)
16. Availability Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

17. Service Computation Date

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

Select at least one occupational specialty code. The specialty code(s) for this position are 001, 002 and 003. Please note that you must select at least one specialty code but may select multiple codes if desired. Each code is defined below:

001 - Open to All U.S. Citizens.

002 - Competitive Merit Promotion. This includes current Federal employees who serve under a competitive career or career-conditional appointment in the competitive service, reinstatement eligibles (former Federal employees who served under a career appointment in the competitive service) and VEOA eligibles (veterans with preference and veterans who have been honorably discharged and substantially completed at least 3 years of continuous active duty service.  You must provide qualifying documentation (i.e. – SF-50 or veterans documentation).

003 - Noncompetitive and Special Hiring Authorities. This includes applicants who are eligible for noncompetitive or special appointment authorities such as: 30% or more compensably disabled veterans, Veterans' Recruitment Appointment (VRA - for positions at GS-11 and below), and persons with disabilities (Schedule A), military spouse preference, Federal employees in excepted positions covered under an interchange agreement, and other eligible special hiring authorities (such as Peace Corps, Boren Fellows, etc.). This also includes applicants who previously held, or currently hold, this position and grade with the same promotion potential as announced for this 816572.  For more information about special hiring authorities, visit: http://www.opm.gov/hr_practitioners/lawsregulations/appointingauthorities/index.asp.  You must provide qualifying documentation for a noncompetitive or special hiring authority.


001 All U.S. Citizens
002 Competitive Merit Promotion
003 Non-competitive & Special Hiring Authorities

21. Geographic Availability

(Required) The location code for this position is:
510100013 Arlington, VA

22. Transition Assistance Plan

Complete this section ONLY IF you are a surplus or displaced Federal employee requesting special priority consideration under the Career Transition Assistance Plan (CTAP) or the Interagency Career Transition Assistance Plan (ICTAP). To be considered, you must be a surplus or displaced Federal employee as defined in the regulations, be applying for a vacancy at or below the grade level of the position from which you have been or are being separated (and with no greater promotion potential than your position), and be occupying or have been displaced from a position in the same local commuting area as the vacancy.

Note: To receive consideration for the CTAP or ICTAP, you must submit the necessary supporting documentation as specified in the vacancy announcement.


23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

Minimum Qualifications

1. From the descriptions below, select the one statement below that best describes your experience to meet the basic requirements for this position at the GS-12 level. Your answer must be supported by the content of your resume.

A. I qualify for the GS-12 level because I have at least one full year of specialized experience comparable in scope and responsibility to the GS-11 level in the Federal service (obtained in either the public or private sectors). This experience must include activities such as: 1) applying quantitative and qualitative analytical techniques to gather and analyze information concerning the efficiency and effectiveness of record management operations; 2) identifying key issues regarding the application of records management policies and procedures consistently across an enterprise; 3) developing and delivering training to staff on the appropriate use and application of records management procedures and recordkeeping systems; and 4) reporting and contributing findings to higher-level decisions on records management practices. NOTE: The contents of your resume must support this response.
B. My experience is not reflected in the statement above and I do not qualify for this position.

2. From the descriptions below, select the one statement below that best describes your experience to meet the basic requirements for this position at the GS-13 level. Your answer must be supported by the content of your resume.

A. I qualify for the GS-13 level because I have at least one full year of specialized experience comparable in scope and responsibility to the GS-12 level in the Federal service (obtained in either the public or private sectors). This experience must include activities such as: 1) planning activities, major projects, and studies associated ensuring governance and statutory compliance with records management, requirements, policies and procedures; 2) conducting and performing analysis and assessments on identifying any potential liabilities and risks regarding electronic records management; 3) ensuring that recordkeeping guidelines and procedures support organizational policy and are communicated throughout the organization; and 4) providing direction and guidance to all employees within the organization regarding records management policies and procedures. NOTE: The contents of your resume must support this response.
B. My experience is not reflected in the statement above and I do not qualify for this position.

Skill in analytical and evaluative methodologies and techniques to assess program operations

For each task in the following groups, choose the statement from the list A through E following that most accurately describes your current level of experience and capability.  The content of your resume must clearly support claims, if not, your score may be lowered.

A- I have no experience in performing this work behavior.
B- I have limited experience in performing this work behavior. I have had exposure to this work behavior but would require additional guidance, instruction, or experience to perform it at a proficient level.
C- I have experience performing this work behavior across routine or predictable situations with minimal supervision or guidance.
D- I have performed this work behavior independently across a wide range of situations. I have assisted others in carrying out this work behavior. I seek guidance in carrying out this work behavior only in unusually complex situations.
E- I am considered an expert in carrying out this work behavior. I advise and instruct others in carrying out this work behavior on a regular basis. I am consulted by my colleagues and/or superiors to carry out this work behavior in unusually complex situations.

3. Use a wide range of methods for assessing and improving complex programs, processes and systems.

4. Conduct analysis of administrative and managerial processes and procedures to assess productivity, effectiveness, and efficiency of program operations.

5. Review proposed legislative changes to assess the projected impact upon the policy initiatives, programs, and/or resources of the organization.

6. Analyze existing policies, programs, and operations for effectiveness, efficiency, compliance with laws and regulations, and responsiveness to management's direction.

7. Develop new methods and procedures to measure program accomplishments, results and effectiveness involving the substance of key agency programs.

8. Produce studies that identify ways to improve the effectiveness of work methods, procedures, organizations, and management controls.

Knowledge of records management principles and practices

9. Maintain computerized and manual records management systems for official documents, including the on-going design, implementation, and management imaging system.

10. Develop, implement, and maintain policies and procedures for the recording, indexing, filing, and retrieving of active documents and the storage of inactive documents.

11. Review and update the organizations' records retention schedules and vital records.

12. Coordinate the creation, maintenance, retrieval, protection, retention, and destruction of all records in accordance with policy, legal, financial, governmental, and historical requirements.

13. Develop training materials, and assists in departmental and organization-wide training sessions on records management related topics.

14. Provide for and administer the appropriate destruction of records.

15. Create a database of records inventory and a manual of procedures for records management.

16. Research new technologies in the field of records reproduction and provide management with summaries and proposals for acquisition of new equipment.

Ability to communicate orally and maintain professional and interpersonal relationships

17. Serve as a point of contact for day-to-day operations of the electronic records management system.

18. Train users on the operation of the electronic records management system.

19. Ensure that recordkeeping guidelines and procedures support organizational policy and are communicated throughout the organization.

20. Provide direction and guidance to employees regarding records management policies and procedures.

21. Develop and maintain professional relationships with senior management officials.

22. Prepare and contribute to presentations on policy goals, objectives, or impacts.

Ability to communicate in writing

23. Capture, report, and analyze statistical data relating to record management program operations.

24. Determine need for written policies and procedures, overseeing the development of policies and procedures.

25. Prepare written reports that explain or justify decisions, conclusions, findings, or recommendations.

26. Compose, type, edit, and proofread a variety of complex documents, including forms, memos, reports, statistical reports, and correspondence.