ADMINISTRATIVE MANAGEMENT SPECIALIST, GS-0301-7/9


Vacancy ID: 818724   Announcement Number: HHS-FDA-ORA-MP-13-818724   USAJOBS Control Number: 334959100

Social Security Number

Enter your Social Security Number in the space indicated. Your Social Security Number is requested under the authority of Executive Order 9397 to uniquely identify your records from those of other applicants who may have the same name.  As allowed by law or Presidential directive, your Social Security Number is used to seek information about you from employers, schools, banks and others who may know you. Providing your Social Security Number is voluntary, however we can not process your application without it.


Vacancy Identification Number

Enter 818724
1. Title of Job

ADMINISTRATIVE MANAGEMENT SPECIALIST, GS-0301-7/9
2. Biographic Data

3. E-Mail Address

4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

Are you eligible for the Federal Employment Program for Persons with Disabilities? (For information on Schedule A appointments, see the OPM website.)    


6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Enter the lowest grade level that you will accept for this position. The lowest grade for this position is 07.


07
09

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

Select/enter at least one occupational specialty. The specialty code for this position is:  

Choose 001 – Merit Promotion if you have not held a permanent position at the grade level(s) posted in this vacancy announcement.

Choose 002 - Reassignment or Non-Competitive Promotion if on a permanent basis, you currently hold or have previously held a position at the grade level(s) posted on this vacancy announcement and the position had promotion potential to the GS-09 grade level or above.

 


001 COMPETITIVE PROMOTION
002 REASSIGNMENT/NON-COMPETITIVE

21. Geographic Availability

Select/enter at least one geographic location in which you are interested and will accept employment. The location code for this position is:


060010001 Alameda, CA

22. Transition Assistance Plan

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

For statements 1-2 below, please select the response that best describes your experience and/or education. Select only one answer. You must respond to each question.

1. Your response to the question below will determine if you qualify for the position of Administrative Management Specialist, GS-07. If you meet more than one choice, select the response that describes the highest level of experience/education that you possess. You must fully meet the description in the response to select it.

A. I have 52 weeks of specialized experience equivalent to the GS-05 level in the Federal Service by the closing date of the announcement. Specialized experience is experience which is in or directly related to the work of the position. Please refer to the vacancy announcement for examples of specialized experience.
B. I do not have 52 weeks of specialized experience but have a bachelor's degree and meet the definition of superior academic achievement as described in the vacancy announcement.
C. I do not have the 52 weeks of specialized experience but have one full year of graduate level education. For a definition of one full year refer to the vacancy announcement.
D. My experience and/or education does not meet any of the descriptions in A, B or C.

2. Your response to the question below will determine if you qualify for the position of Administrative Management Specialist, GS-09. If you meet more than one choice, select the response that describes the highest level of experience/education that you possess. You must fully meet the description in the response to select it.

A. I have 52 weeks of specialized experience equivalent to the GS-07 level in the Federal Service by the closing date of the announcement. Specialized experience is experience which is in or directly related to the work of the position. Please refer to the vacancy announcement for examples of specialized experience.
B. I do not have 52 weeks of specialized experience but I have a master's or equivalent graduate degree (e.g. LL.B. or J.D.).
C. I do not have 52 weeks of specialized experience but I have 2 full years of progressively higher level graduate education leading to a master's degree or equivalent.
D. My experience and/or education do not meet any of the descriptions in A, B, or C.

Please answer yes or no to statements 3-4 below. Your response will determine if you meet the time-in-grade requirements for this position. You must respond to each statement.

3. I have 52 weeks at the GS-5 grade level or above in the Federal Service within 30 days of the closing date of the announcement.

A. Yes
B. No

4. I have 52 weeks at the GS-7 grade level or above in the Federal Service within 30 days of the closing date of the announcement.

A. Yes
B. No

Your response to the statement below will determine if you meet the area of consideration.

5. I am a current permanent employee of the Food and Drug Administration, Office of Regulatory Affairs, Pacific Region, San Francisco District.

A. Yes
B. No

Your response to the statement below will determine if you are eligible for non-competitive referral.

6. Please select the appropriate response from the list below.

A. I am currently serving in a permanent position at the GS-09 grade level or above in the Federal Service.
B. I have previously served in a permanent position at the GS-09 grade level or above in the Federal Service.
C. I am currently in or have held a permanent trainee position at the GS-07 level or above, which has/had promotion potential to the GS-09 grade level or above in the Federal Service.
D. I have not held any of the grade levels as described in A, B, or C.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Darken the oval corresponding to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.
Note: Submission of this electronic questionnaire is certification that all responses are true to the best of your knowledge. Materially false, fictitious, or fraudulent statements or representations are subject to disciplinary action.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

7. Advise staff management and employees on administrative management matters.

8. Manage purchasing and supply requirements for property, supplies, equipment, office furniture, etc.

9. Develop and enter procurement requisitions in system.

10. Monitor and track accountable property.

11. Conduct semi-annual or annual inventories in accordance with regulations.

12. Manage mailroom operations.

13. Screen, sort, and distribute mail received at office.

14. Oversee records management plan.

15. Coordinate office training requirements and availability of funds in training.

16. Maintain individual training plans to ensure required training is accomplished.

17. Maintain training database.

18. Advise staff on various civilian human resources administrative and procedural requirements.

19. Conduct exit interviews.

20. Process employee benefits.

21. Process employee fingerprinting, clearances, badges, and credentials.

22. Conduct studies and analyses of program support issues.

23. Evaluate the effectiveness of clerical and administrative programs or operations in meeting goals and objectives.

24. Recommend changes to improve efficiency and effectives of clerical and administrative operations.

25. Analyze procedural problems dealing with written guidelines, work methods, and procedures for administrative practices.

26. Analyze the effectiveness of all aspects of the Records Management Program.

27. Review and update employee changes to payroll accounts/master employee records.

28. Certify timekeeping records are entered accurately and timely into payroll system.

29. Provide training to timekeepers, resolving timekeeping problems and issues associated with data entry.

30. Develop plans for records management program.

31. Establish policy and procedures for records management actions taken.

32. Develop materials that include narrative, tabular, and statistical data and terminology.