Secretary (OA)


Vacancy ID: 821835   Announcement Number: LAG-FLS-821835-LMW-021   USAJOBS Control Number: 335274100

Social Security Number

Vacancy Identification Number

821835


1. Title of Job

Secretary (OA)
2. Biographic Data

3. E-Mail Address

4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

07

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

If you are applying by the OPM Form 1203-FX, leave this section blank.

15. Dates of Active Duty - Military Service

16. Availability Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

001 Secretary (Office Automation)

21. Geographic Availability

061980037 Los Angeles, CA

22. Transition Assistance Plan

In this section indicate if you are a surplus or displaced Federal employee requesting special selection priority under the Career Transition Assistance Plan (CTAP) or the Interagency Career Transition Assistance Plan (ICTAP). 

Note:  To receive consideration for CTAP or ICTAP, you must submit the necessary supporting documentation.  Refer to the vacancy announcement for additional information and instructions.


23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. Select the statement that best describes your Federal employment status.

A. I am a current Federal employee serving on a career or career-conditional appointment in the competitive service.
B. I am a reinstatement eligible.
C. I am a current or former Federal employee eligible for a status appointment under an Interchange Agreement.
D. I am eligible for a VEOA appointment (i.e., a veteran who is a preference eligible or who has been separated from the armed forces under honorable conditions after 3 years or more of continuous active service.)
E. None of the above.

The following question will only be used to determine whether or not you meet the minimum qualification requirements for this position. You may wish to consult the vacancy announcement for a description of those requirements.

2. Which of the following statements best describes your experience?

A. I have at least one year of specialized experience equivalent to the GS-6 level taking the initiative to maintain the supervisor's calendar; responding to requests for information concerning office functions; ensuring that all requests for action or information are acted upon; arranging for conferences; reading incoming correspondence and obtaining clarifying information when necessary; and maintaining controls of action items and following up to ensure timely reply.
B. I do not possess the experience described above.

If you chose response A in the previous question, you must provide the position title(s) and dates of employment referenced in your resume that supports your response. Your resume reference must clearly demonstrate your possession of the experience you are claiming. If you chose any other response, you may indicate "not applicable".

3. Applicants must be able to type at least 40 words per minute based on a 5 minutes sample, with three or fewer errors. Do you meet this proficiency requirement?

A. Yes
B. No

4. There is a time-in-grade (TIG) requirement for promotion into this position. Have you completed one year in a position at or above the GS-6 grade level?

A. Yes. I have completed one year in a position at or above the GS-6 grade level.
B. No. I have not completed one year in a position at or above the GS-6 grade level.
C. Not Applicable. TIG does not apply to me because I currently occupy (or have previously occupied) a position at or above the GS-7 grade level.
D. Not applicable. TIG does not apply to me because I am currently a non-General Schedule (GS) employee and have not held a GS position within the last 52 weeks.
E. Not Applicable. TIG does not apply to me because I am a VEOA applicant.

Please give the title(s), series, and grade(s) of the position(s) that support(s) your claim. Also give the beginning and ending dates (month/day/year) during which you occupied the position(s) listed.

For each of the task statements listed below, please select the response that best describes your skill level. The statements were developed based on knowledge, skills, abilities and competencies needed to successfully perform the work of this position.

 

Be sure to describe your experience that supports your answers to the questions below, in your resume. It is important that your resume clearly shows how you possess the experience and skill levels you claim in this questionnaire. The information you provide will be verified. Any exaggeration of your experience, false statements, or attempts to conceal information may be grounds for rating you ineligible, not hiring you, or for firing you after you begin work.

5. Select the choice which best describes your ability to communicate orally with various levels of employees and management in order to obtain and provide information.

A. I have greeted visitors, or relayed messages, or answered and
redirected phone calls.
B. I have questioned, interviewed or conferred with others to obtain or verify information; or, participated in debate or speech programs; or, explained nontechnical procedures to customers.
C. I have given short presentations at briefings and meetings (e.g., staff meetings, small project work group meetings in-house, meetings with fellow team members); or acted as the main liaison with other departments or organizations.
D. I have discussed and explained technical material, which was often controversial or sensitive. I have adapted my explanations to the level of the target audience, to include internal and external managers.

6. Indicate the extent to which you have provided administrative or technical office support.

A. I have had no training or experience in performing this task.
B. I have scheduled appointments or travel for my supervisor or maintained my supervisor's calendar.
C. I have made travel arrangements and scheduled meetings or conferences for office staff, supervisor(s), or small work groups.
D. I have coordinated travel arrangements and meetings or conferences (e.g., arranged for conference space, audiovisual needs, shipping of conference materials, and arranging conference registration) for large work groups, supervisors, or upper level management.
E. I have planned, prioritized, and coordinated travel arrangements, meetings, or conferences (e.g., arranged for conference space, audiovisual needs, and arranged for conference registration, etc.) for events involving joint activities across several major offices within my organization.

7. Identify the extent to which you have established and maintained files and filing systems.

A. I have had no training or experience in performing this task.
B. I have received training in maintaining files or filing systems but have not performed the task on the job.
C. I have maintained existing files or filing systems (including updating, organizing, or retiring files) as a regular part of my job.
D. I have designed or created new filing systems.

8. Select the choice which best describes the extent to which you have prepared correspondence and other documents in proper grammar, spelling, punctuation, and format.

A. I have had no training or experience in performing this task.
B. I have completed standard forms and copied information from one source to another.
C. I have written memos, transmittal letters, and inserted key information into existing form letters.
D. I have taken meeting notes and prepared minutes, and drafted responses to requests for information.
E. I have written or drafted complete documents covering information such as office procedures or policies, training manuals, etc.

9. Select the statement which best describes how you typically plan and organize your work.

A. I have followed a schedule, goals, and guidelines prepared by my supervisor.
B. I have set goals and priorities for my own work to ensure that deadlines were met.
C. I have set goals and priorities for my own work and coordinated activities and timelines with others to ensure that project goals and deadlines were met.

10. Have you ensured that accurate information was disseminated to authorized personnel, including using available files and records?

A. Yes
B. No

11. Select the choice which best describes how you have interacted with others, including visitors, all levels of employees, and management.

A. I have interacted primarily with individuals, such as receiving and acting upon instructions from my supervisor; or helping a customer/visitor find information.
B. I have cooperated with others on tasks/projects, including others who have been uninterested or uncooperative.
C. I have been an individual contributor on several teams which met project goals and deadlines, through helping to reach consensus on problems/issues that would arise.

12. Indicate the extent to which you have reviewed correspondence for proper format, conformance with instructions or manuals, grammar, typographical accuracy, attachments, and coordination.

A. I have had no training or experience in performing this task.
B. I have only reviewed correspondence for proper spelling and typographical accuracy.
C. I have reviewed correspondence for proper format, conformance with instructions or manuals, grammar, typographical accuracy, attachments, and coordination.
D. I have reviewed correspondence for proper content, as well as for proper format, conformance with instructions or manuals, grammar, typographical accuracy, attachments, and coordination.

13. Have you read and routed correspondence, ensuring that references and pertinent materials were attached?

A. Yes
B. No

14. Have you maintained control records on correspondence and requests for action?

A. Yes
B. No

Applicants who have permanently held a position with promotion potential equivalent to GS-7 or higher in the competitive service can be referred for selection without competition under our agency merit promotion procedures. Details and temporary promotions do not count. Your responses to the following questions will be used to determine whether or not you can be categorized as a non-competitive eligible. If you are referred non-competitively based on your responses and that information is later found to be incorrect, you may lose further consideration under this announcement.

15. Have you ever held (or do you currently hold) a competitive service position on a permanent basis in the federal government with promotion potential equivalent to GS-7 or higher?

A. YES
B. NO

If you chose response A in the previous question, provide the position’s title, pay plan, series and grade level (or pay band). Also include the promotion potential and the dates (MM/DD/YY to MM/DD/YY) you held this position.Examples: (1) Secretary, GS-0318-6 with promotion potential to GS-7 held from 10/12/2004 to 6/05/2005. (2) Management Analyst, GS-0343-5 with promotion potential to GS-12 held from 10/12/2004 to 6/05/2005.

16. If you are a Federal employee, is your most recent performance rating equivalent to a "pass," "satisfactory," or better?

A. Yes
B. No
C. I am a Federal employee but have not received a performance rating.
D. Not applicable. I am not a Federal employee.

If you are not a current Federal employee, please provide the names and telephone numbers of three professional references (e.g., current and former supervisors, college or university professors, managers or coordinators of volunteer activities, etc.) who know your qualifications relative to this position and who we can contact to verify your credentials. Do not list personal friends or relatives.