Office Manager


Vacancy ID: 823290   Announcement Number: DEU-13-51   USAJOBS Control Number: 335517700

Social Security Number

Enter your Social Security Number in the space indicated. Providing your Social Security Number is voluntary; however we cannot process your application without it.


Vacancy Identification Number

The Vacancy Identification Number is: 823290


1. Title of Job

Office Manager


2. Biographic Data

All biographic information is required, except for your telephone number and the contact time.


3. E-Mail Address

4. Work Information

5. Employment Availability

6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Enter the lowest grade level (11-11) you will accept. The grade level equates to the General Schedule (GS) salary for this position http://www.opm.gov/oca/12tables/html/dcb.asp. Candidates are considered separately for each grade level. If you are determined qualified for the position and rank high enough among the best qualified candidates to be referred for the potential selection, you will be considered only for the grade level(s) you choose.


11

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

These dates are required if you have claimed Veterans' Preference unless you have claimed derived Preference (i.e., widows, spouse, etc.)
Please use this format: (mm/dd/yyyy)


16. Availability Date

You may omit the availability date if you can begin work immediately. Otherwise you must provide the date you will be available for employment. Please use this format: (mm/dd/yyyy)


17. Service Computation Date

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

Please take a moment and tell us how you heard about this opportunity vacancy.


1 Agency Website
2 OPM/USAJobs Website
3 Executive Recruitment Firm or Head Hunter/Employment Agency
4 Newspaper
5 Other

If you have selected "Newspaper" or "Other", please provide name of the source. (i.e. websites, Washington Post, etc.)


20. Occupational Specialties

The occupational speciality will be selected for you if there is only one. Otherwise, select/enter at least one occupational specialty code for this position. The specialty code for this position is:


001 Office Manager

21. Geographic Availability

Select/enter at least one geographic location in which you are interested and will accept employment. The location code for this position is:


364170061 New York, NY

22. Transition Assistance Plan

If you are applying by the OPM Form 1203-FX, leave this section blank.

23. Job Related Experience

Please insert the total number of years and months of your job related experience. Job related experience is experience acquired while working in a specific field or occupation.


24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

For each task in the following group, choose response below that best describes your experience and/or training. Darken the oval corresponding to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.

A- Yes.
B- No.

1. Do you possess one year of specialized experiences equivalent to the GS-09 level in federal service? Specialized experience is defined as: Knowledge of administrative procedures and systems, such as, Microsoft Office; knowledge of administrative and management rules and regulations;  Customer Service and support skills with the ability to work with a diverse group of people; ability to maintain an office and work independently; manage calendar of high level manager, such as, President,Vice President or CEO.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Darken the oval corresponding to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

2. Plans, develops, and coordinates administrative and management functions and operations

3. Prepares reports and briefings, all forms of correspondence, messages, statistical reports, etc., in draft and final versions for public delivery and/or publication

4. Develops schedules, pre-briefs and answers specific questions pertaining to events and activities

5. Uses a variety of automated data processing equipment to prepare detailed and complex charts, graphs and narrative material

6. Develop and maintains the Bureau's long-range calendar

7. Responsible for managing the operational schedule and directs the administrative operations of the Deputy Director's Office.

8. Manage all administrative functions (i.e. escorting visitors, answering telephone, operational schedules, etc) of the office of the Bureau Chief

9. Focal point for the receipt and review of incoming tasks, projects, correspondence and other communications

10. Serves as liaison between the office and officials of other government agencies, such as, Homeland Security, United Nations, etc.

11. Understand the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar