Office Automation Assistant, GS-0326-05


Vacancy ID: 823555   Announcement Number: HU 13/05 (823555)   USAJOBS Control Number: 335507300

Social Security Number

Vacancy Identification Number

Vacancy Indentification Number for this positions is:  823555
1. Title of Job

Office Automation Assistant, GS-0326-05
2. Biographic Data

3. E-Mail Address

4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

05

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

001 Indian Preference
002 Non Indian Preference

21. Geographic Availability

203010045 Lawrence, KS

22. Transition Assistance Plan

23. Job Related Experience

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. Are you submitting Form BIA -4432, Verification of Indian Preference for
Employment, to claim Indian Preference? Note: You must upload a copy of your
Form BIA -4432, otherwise credit will not be given.

A. Yes
B. No

2. Are you a current status employee or were you a former employee with
Reinstatement eligibility and you are submitting a copy of your most recent SF
50 -B, Notification of Personnel Action? Note: You must upload a copy of your
most recent SF 50 -B to verify status, otherwise credit will not be given.

A. Yes
B. No

3. Are you claiming Veteran's preference and submitting a DD -214 Certificate of
Release or Discharge from Active Duty, with the required documents to verify
Veterans Preference? Note: You must upload your supporting documentation;
otherwise credit will not be given. To determine if you are eligible, please go
to the following website: http://www.usajobs.gov/EI3.asp

A. Yes
B. No

4. Do you possess a valid state drivers license which you have held for at least
two years preceding this application?

A. Yes
B. No

5. Are you willing to undergo a comprehensive background investigation which
includes, but is not limited to, contact with all references, employers, co
-workers, personal associates and a review of your driving record, credit
history, criminal history, and military service?

A. Yes
B. No

6. In addition to meeting experience or education requirements, applicants for
this position must show possession of Office Automation skills and must have
typing proficiency of 40 words per minute. Applicants must meet these requirements by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue certificates by the Office of Personnel Management, or by self -certifying their proficiency. Falsification of this statement may be used as grounds for not employing you, or for dismissal.

A. I certify I type at least 40 words per minute and possess the knowledge of general office automation software, such as word processing, personal computers, electronic mail, database, spreadsheets, etc.
B. I DO NOT meet the above requirement.

Experience and Education Requirements for the Office Automation Assistant position.

7. Please choose from response below that best indicates how you meet the minimum qualification for the GS -05.

A. I possess one year of specialized experience equivalent to at least the GS -04 grade level performing substantive office automation and clerical support to the assigned program area - for example using Microsoft word software to type a variety of correspondence, reports, and create statistical charts; reviewing, copying, logging, and distributing incoming mail/correspondence; answering telephones and transferring callers to appropriate destination; greeting visitors to the office and contacting the appropriate staff member or information for the visitor; maintaining office files; and assembling data and materials from files and other sources to accompany outgoing correspondence, and to be used in meetings and conferences.
B. I possess 4 years of education above high school. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.
C. I DO NOT have the experience as described above in A or B.

KSA: Indicate your level of experience, education, and/or training
as it relates to your knowledge of personal computers and function keys to perform several basic office automation functions such as storing and retrieving electronic documents, activating a printer, inserting and deleting text, printing standardized paragraphs from a glossary producing forms and form letters, entering data into a predefined spreadsheet or database, and transmitting and receiving electronic mail. Select only one letter for each task.

A- I have not had education, training, or experience in performing this task.
B- I have had education or training in how to perform this task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have independently performed this task as a regular part of a job, normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task; or I have supervised performance of this task, or am normally the individual who is consulted by other workers to assist them in doing this task because of my expertise.

8. Used the Federal Payroll/Personnel System (FPPS), or other automated HR system, to input and process maintenance transactions.

9. Used a computer to store, retrieve, manipulate, transfer, compute and print information.

10. Prepared documents using word processing software to create, format, modify, and print documents electronically.

11. Created spreadsheets with a matrix of rows and columns that could add, delete, or modify records.

12. Created a database to organize and store electronic information into general categories or files.

13. Used desktop publishing software to lay out text, graphics, and pictures on a page.

14. Sent information (attachments and links) through an electronic mail system to designated distribution lists and recipients.

15. Digitized collections of informational material for later manipulation and revision.

Please provide a brief example of your work experience, outside activities, awards, training, and education for the item(s) listed above.

KSA: Indicate your level of experience, education, and/or training
as it relates to your ability to set well -defined and realistic personal goals; monitor progress; manage own time; organize and maintain information or information management systems effectively. Select only one letter for each task.

16. Maintain security or confidentiality of records, equipment, or computer access.

17. Make copies, collates, and/or binds materials.

18. Create and maintain a computerized record system.

19. Process incoming forms, records, or other documents.

20. Establish and maintain paper filing or record system.

21. Ensure that paper files are current and complete.

22. Search files, documents or other sources for information.

23. Maintain own or others' calendar or schedules.

Please provide a brief example of your work experience, outside activities, awards, training, and education for the item(s) listed above.

KSA: Knowledge of, and skill in the exercise of, practices required for successful accomplishment of a business, job, or task.

24. Format letters or other documents (for example, setting margins or line spacing).

25. Verify accuracy and completeness of information on paper or computer documents or records.

26. Proofread letters or other documents for spelling or typographical errors.

27. Proofread letters or other documents for grammatical errors.

28. Correct mistakes in written or computer documents or records.

29. Review content of letters or other documents for completeness, correctness or consistency.

30. Review letters or documents to determine if they conform with policies or regulations.

KSA: Indicate your level of experience, education, and/or training as it relates to your knowledge of clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services. Select only one letter for each task.

31. Obtained support from superiors before taking critical action.

32. Project a professional attitude and appearance.

33. Answer telephones and refer caller to appropriate staff.

34. Screen calls and decides to whom the caller should be referred.

35. Respond orally to inquiries or requests for information.

36. Respond to requests or complaints.

37. Follow-up on requests or complaints.

38. Contact others orally to obtain information.

39. Greet visitors and direct to appropriate staff.

Certification Statement

40. Failure to agree to the statement below will disqualify you from further consideration for the position. For each task listed below, choose the letter that best describes your answer.

A. Yes, I verify that all of my responses to this questionnaire are true and accurate. I accept that if my supporting documentation and/or later steps in the selection process do not support one or more of my responses to the questionnaire that my application may be rated lower and/or I may be removed from further consideration.
B. No, I do not accept this agreement and/or I no longer wish to be considered for this position.