Chief Administrative Officer


Vacancy ID: 824049   Announcement Number: CK824049TS   USAJOBS Control Number: 335534400

Social Security Number

Enter your Social Security Number in the space indicated. Your Social Security Number is requested under the authority of Executive Order 9397 to uniquely identify your records from those of other applicants who may have the same name.  As allowed by law or Presidential directive, your Social Security Number is used to seek information about you from employers, schools, banks and others who may know you. Providing your Social Security Number is voluntary, however we can not process your application without it.


Vacancy Identification Number

The Vacancy Identification Number is: 824049


1. Title of Job

Chief Administrative Officer


2. Biographic Data

All biographic information is required except for your telephone number and the contact time.


3. E-Mail Address

4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Enter the lowest grade level that you will accept for this position. The lowest grade for this position is 13.


13
14

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

If you are not entitled to veteran's preference, mark "No preference claimed."  Except for disabled veterans, (1) those who entered active duty on or after October 15, 1976, and before September 8, 1980, must have an authorized campaign badge; OR, (2) those who enlisted after September 7, 1980, or entered on active duty (through means other than enlistment) on or after October 14, 1982, must have (a) completed at least 24 months of continuous, active duty service AND have served in a campaign or expedition for which a campaign medal has been authorized; OR, (b) have served at least one day during the period for which a campaign medal has been authorized; OR (b) have served at least one day during the period of 08/02/90 through 01/02/92 AND have 24 months of continuous, active duty service, or been a reservist activated during that period.  Persons who returned from military service at the rank of major, lieutenant commander, or higher are not entitled to veteran's preference except as disabled veterans.


15. Dates of Active Duty - Military Service

Please enter your dates of active duty military service, unless you have claimed derived preference (i.e., widows, spouse, etc.) Please use this format: (mm/dd/yyyy).


16. Availability Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

Select 001 if you are applying as a merit promotion candidate or VEOA candidate. NOTE: Current employees applying under VEOA must submit a qualifying SF-50 to show they meet time-in-grade requirements.

Select 002 if you are applying as a noncompetitive candidate eligible for one of the following: transfer, reassignment, reinstatement, 30% or more disabled Veteran, Schedule A, military spouse, Peace Corp, agency interchange agreements, or other eligible noncompetitive hiring authority.

Please refer to the Requirements section for descriptions of eligibility.

You may select 001 and 002 if you are eligible to apply as a merit promotion, and a noncompetitive candidate.

Please be sure to select the appropriate specialty code. You will be considered under the specialty code you choose. Choosing the inappropriate specialty code may result in loss of consideration. Please also be sure to provide all qualifying documents for the type of specialty code(s) for which you are applying.


001 Chief Administrative Officer - Merit Promotion
002 Chief Administrative Officer - Noncompetitive and Special

21. Geographic Availability

Select/enter at least one geographic location in which you are interested and will accept employment. The location code for this position is:


110010001 Washington DC, DC

22. Transition Assistance Plan

In this section indicate if you are a surplus or displaced Federal employee requesting special priority consideration under the Career Transition Assistance Plan (CTAP) or the Interagency Career Transition Assistance Plan (ICTAP).

Note: To receive consideration for CTAP or ICTAP, you must submit the necessary supporting documentation. Refer to the "Benefits/Other" section for additional information and instructions.


23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. From the descriptions below, please select the one response that best describes how your experience meets the specialized experience requirements for the Chief Administrative Officer, GS-0341-13 position. MARK ONLY ONE RESPONSE. IF YOU SELECT MORE THAN ONE RESPONSE OR LEAVE THE QUESTION BLANK YOU WILL BE RATED INELIGIBLE.

A. I have at least one year of specialized experience, equivalent to the GS-12 level in the Federal service, managing day-to-day administrative functions of an organizational program to include human resources, budget, finance, and procurement and contract management; conducting reviews and analyzing program operations; advising and assisting management with Human Resources processes; developing and managing a program budget; planning for the effective use of available resources; providing management with reports and specific recommendations concerning the administration of programs; and reviewing, analyzing and making recommendations on policies and procedures.
B. I do not have specialized experience as described in the statement above.

2. From the descriptions below, please select the one response that best describes how your experience meets the specialized experience requirements for the Chief Administrative Officer, GS-0341-14 position. MARK ONLY ONE RESPONSE. IF YOU SELECT MORE THAN ONE RESPONSE OR LEAVE THE QUESTION BLANK YOU WILL BE RATED INELIGIBLE.

A. I have at least one year of specialized experience, equivalent to the GS-13 level in the Federal service, managing day-to-day administrative functions of an organizational program to include human resources, budget, finance, and procurement and contract management; conducting reviews and analyzing program operations; advising and assisting management with Human Resources processes; developing and managing a program budget; planning for the effective use of available resources; providing management with reports and specific recommendations concerning the administration of programs; reviewing, analyzing and making recommendations on policies and procedures; and supervising administrative staff.
B. I do not have specialized experience as described in the statement above.

The following statements pertain to your knowledge of programs and operations of Offices of the Inspector General (OIG) to ensure that administrative programs and functions conform to agency and departmental policy and to ensure confidentiality of OIG operations.

3. Offices of the Inspector General are independent and objective units within Federal Agencies. They are responsible for auditing and investigating activities relating to the programs and operations of their respective agency. Therefore, ensuring the confidentiality of information within the OIG is paramount to the duties performed by an Administrative Officer.
Do you have experience ensuring that confidentiality of information is maintained within an Administrative setting? (A few examples of this could be experience managing programs and operations concerning patient information, records, and confidentiality within a medical office, experience managing programs and operations concerning client information and confidentiality within a law office, experience managing programs and operations in an OIG office, etc.) Please ensure this experience is documented within your resume.

A. Yes, I have been responsible for ensuring that confidentiality of information is maintained.
B. No, I have never held a position which required me to maintain information confidentiality.

The following statements pertain to management and supervision.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

4. Analyze employee performance to include performance, training plans, career paths, performance issues, and rewards.

5. Resolve employee grievances, appeals, and minor disciplinary actions.

6. Plan work, set priorities, and prepare schedules for the completion of work.

7. Ensure fair and unprejudiced employment practices in the recruitment and selection of candidates for appointments to positions supervised.

8. Provide technical advice and assistance to resolve staff problems.

9. Identify training needs and provide on-the-job training or initiate action for training to develop employee skills.

10. Develop short and long range plans to ensure that office operations are conducted effectively and efficiently.

The following statements pertain to human resources.

11. Advise management on recruitment actions, position description development, awards program, and disciplinary matters.

12. Conduct personnel records maintenance.

13. Coordinate personnel actions with Human Resources staff.

14. Ensure that personnel actions are in compliance with policy and directive.

15. Analyze projected manpower requirements.

The following statements pertain to financial management.

16. Formulate and manage annual budget.

17. Develop short and long-range budgets.

18. Reconcile estimates with current levels of expenditures and anticipated changes in administrative and legal programs.

19. Control and authorize the expenditure of funds allocated for the various budgets (i.e., litigation expenses, travel, training, supplies, furniture, equipment, library, and awards).

20. Develop budget requests for management.

21. Analyze and evaluate financial data to forecast and document the need for funds.

22. Monitor the budget to ensure that funds are obligated and spent in a timely and effective manner.

23. Request adjustments to funding (i.e., reprogramming of funds within budget accounts) in response to changes in programs, staffing levels, and/or availability of funds.

24. Review audit reports and monthly financial reports to identify deficiencies.

The following statements pertain to problem solving.

25. Evaluate programs and recommend enhancements that will make programs more effective within the framework of applicable laws and regulations.

26. Analyze potential effect of changes (i.e., new or proposed legislation, staffing levels, and office automation technology) to policy and organization.

27. Analyze and evaluate current office processes to recommend changes (i.e., reorganizations, increased automation, reallocation of resources, etc.).

28. Analyze and evaluate complex budgetary, human resources, and procurement management problems to determine the most effective and feasible course of action.

29. Conduct studies and analyze findings to measure effectiveness, efficiency, and productivity of programs.

30. Conduct complex analyses, evaluations, or investigations in support of organizational programs, systems, and processes.

31. Develop spreadsheets as a tool for comparative analysis.

The following statements pertain to oral communication.

32. Conduct formal presentations for senior staff on research findings.

33. Collaborate on inter-service, inter-division or inter-organizational efforts.

34. Represent organization on workgroups and taskforces.

35. Attend and/or sponsor meetings, training sessions and other appropriate forum to facilitate information exchange with stakeholders and all interested parties.

The following statements pertain to written communication.

36. Write briefings, presentations, summaries, etc., which include complex technical information for key officials and stakeholders.

37. Write correspondence to advocate, defend, clarify, negotiate and justify recommendations to higher management.

38. Write policy and/or procedural guidance.

Certification of Understanding - Select the appropriate answer to the statement below. Failure to provide an answer will result in your not being considered for this position.

39. I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement, or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001); my eligibilities may be cancelled; I may be denied an appointment; or I may be removed and debarred from Federal service (5 C.F.R. part 731). I understand that any information I give may be investigated and that responding "No" or providing no response to this item will result in my not being considered for this position.

A. Yes, I understand the information provided above and certify that the information provided in this questionnaire is true, correct, and provided in good faith.
B. No, I do not certify this information and do not wish to be considered for this position.