Program Specialist


Vacancy ID: 830531   Announcement Number: MP-13-ALR-830531-SW   USAJOBS Control Number: 336421900

Social Security Number

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Vacancy Identification Number

Enter the Vacancy Identification Number: 830531
1. Title of Job

Position Title: Program Specialist
2. Biographic Data

All biographic information is required, except for telephone number and the contact time.
3. E-Mail Address

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4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

Answer questions A through D with Y for Yes or N for No. Please leave Section E blank.
6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Enter the lowest grade level (09-09) you would accept.
09

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date

You may omit the availability date, if you can begin work immediately. Otherwise, you must provide the date that you will be available for employment.
17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

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19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

Enter at least one occupational specialty code. The specialty code(s) for this position is:
001 Program Specialist

21. Geographic Availability

Select the geographic location codes(s) in which you are interested and would accept employment. The location code(s) for this position:
110010001 Washington DC, DC

22. Transition Assistance Plan

23. Job Related Experience

Please ensure that each experience noted includes month and year worked.


24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. From the descriptions below, please select the answer that best reflects your current level of education and/or experience which demonstrates your ability to perform the duties of this position at the GS-9 grade level.

A. I have at least one year (52-weeks) of specialized work experience equivalent to the GS-07 level in the Federal service establishing criteria to measure and/or predict the fulfillment of administrative goals and objectives; developing administrative guidelines for application throughout the office; writing standard operating procedures for implementing administrative directives; analyzing data to prepare findings and make recommendations to improve administrative processes and procedures; and tracking progress and ensure deadlines are met for management.
B. I have a completed two full years of graduate level education, or I possess a master's or equivalent degree in Management, Psychology, Business Administration, or a field of study that is directly related to the duties of this position. NOTE: You must submit a copy of your transcripts with application.
C. I have a combination graduate level education and experience. To determine your combination, first compute your experience as a percentage of the experience listed in A above; then determine your education as a percentage of the education listed in B above; then add the two percentages. The total percentages must equal at least 100 percent. Only graduate education beyond the first two years (18 graduate semester hours) may be used to qualify. NOTE: You must provide a copy of your transcripts with your application.
D. My education or experience is not reflected in the options above and I do not qualify for this position.

The following statements pertain to your knowledge of administrative plans and policies needed to ensure that the office procedures are properly coordinated and executed.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or I am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

2. Provide technical expertise and guidance to management officials on the full range of administrative processes and procedures.

3. Provide administrative support to the development of the office budget.

4. Organize travel plans for management using proper policies and procedures.

5. Coordinate events for management to ensure no duplication of effort in meeting requirements.

The following statements pertain to your knowledge of analytical, evaluative, and investigative methods, practices and procedures, regulations, precedents, and policies to interpret information and apply it to administrative operations

6. Plan work, set priorities, and prepare schedules for the completion of work.

7. Formulate, develop, and implement administrative office policies and procedures.

8. Develop short and long range plans to ensure that office operations are conducted effectively and efficiently.

9. Develop new or alternative procedures to improve the effectiveness of work methods and procedures.

The following statements pertain to your knowledge of qualitative and quantitative methods for assessing and improving program effectiveness and efficiency.

10. Conduct studies to evaluate effectiveness and/or efficiency of administrative programs or operations.

11. Evaluate administrative projects and/or programs to recommend enhancements that are more effective within the framework of the office and workload.

12. Analyze potential effect of changes (i.e., new or proposed legislation, staffing levels, and office automation technology) to policy and organization.

13. Analyze and evaluate current processes to recommend changes (i.e., reorganizations, increased automation, reallocation of resources, etc.).

The following statements pertain to your skill in applying analytical and evaluative techniques in order to identify, consider and resolve issues or problems of a procedural or factual nature.

14. Conduct studies of current policies and procedures to ensure technical accuracy and regulatory compliance.

15. Develop spreadsheets as a tool for comparative analysis.

16. Work with others in identifying and resolving problems and program related issues.

17. Establish methodologies for problem situations, identifying missing data and formulating initiatives to collect required data.

The following statements pertain to your ability to communicate orally.

18. Advise management on unusual, complex and/or controversial administrative problems.

19. Conduct formal presentations for staff on administrative related information and issues.

20. Represent organization on workgroups and taskforces.

21. Attend and/or sponsor meetings, training sessions and other appropriate forum to facilitate information exchange with stakeholders and all interested parties.

The following statements pertain to your ability to communicate in writing.

22. Create written briefings, presentations, summaries, etc., which includes complex technical information for management, stakeholders, and staff members.

23. Prepare correspondence to advocate, defend, clarify, negotiate and justify recommendations to management.

24. Write responses to questions regarding staffing, classification, and employee/labor relations.

25. Write administrative policy and/or procedural guidance.

Certification of Understanding - Select the appropriate answer to the statement below. Failure to provide an answer will result in your not being considered for this position.

26. I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement, or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001); my eligibilities may be cancelled; I may be denied an appointment; or I may be removed and debarred from Federal service (5 C.F.R. part 731). I understand that any information I give may be investigated and that responding "No" or providing no response to this item will result in my not being considered for this position.

A. Yes, I understand the information provided above and certify that the information provided in this questionnaire is true, correct, and provided in good faith.
B. No, I do not certify this information and do not wish to be considered for this position.