Program Support Assistant (OA)


Vacancy ID: 832164   Announcement Number: UK832164-ARS-CA-SG   USAJOBS Control Number: 336456400

Social Security Number

Required.  Enter your Social Security Number in the space indicated.


Vacancy Identification Number

The Vacancy Identification Number is:  832164
This field does not appear on the online application.  You would only need to enter it if using an alternative application method.  See Item 2 under Alternative Methods for Completing FORM C.

 


1. Title of Job

Program Support Assistant (OA)


2. Biographic Data

All biographic information is required except for your telephone number and contact time.


3. E-Mail Address

4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

Read the following questions and mark Yes to those applicable to you.

Question 1.  Are you a currrent permanent (non-temporary) competitive service Federal employee?

Are you a permanent (non-temporary) competitive service Federal employee of another Federal agency? 

If your response to any of the above questions is YES, then anwer "YES" to this question.  If your response is yes, you must submit the Notification of Personnel Action, SF-50/FSA-50, that reflects permanent status.


Question 2.  Are you a former Federal employee with competitive/reinstatement eligibility?  (Have you worked for the Federal government in your past under a permanent competitive appointment?)

If your response is YES, then answer "YES" to this question.  If your response is yes, you must submit your Notification of Personnel Action, SF-50/FSA-50, from your previous permanent appointment.


Question 3.  Are you eligible and applying under special hiring authorities such as:  Individuals with Disabilities, former Peace Corps, Vista, and Action Cooperative volunteers, Veterans Recruitment Appointment (VRA) or 30% Disabled Veterans?

If your response is YES, then anwer "YES" to this question.  If your response is yes, you must submit proof of your eligibility with your application (i.e., DD-214).


Question 4.  Are you eligible and applying under Pub. L. 106-117 Veterans Employment Opportunities Act (VEOA) for Veterans Preference eligibles?

If your response is YES, then answer "YES" to this question.  If your response is yes, you must submit proof of your eligibility with your application (i.e., DD-214).


Question 5.  Are you a CURRENT Federal employee serving in a permanent position (non-temporary) at the GS-07 grade level or above with promotion potential to the GS-07 grade level or above?

Are you a FORMER Federal employee who served in a permanet position (non-temporary) at the GS-07 grade level or above or had promotion potential to the GS-07 grade level or above?

If your response to either of the above questions is YES, answer "YES" to this question.  If your response is yes, you must submit your Notification of Personnel Action, SF-50, or other official documentation to support your response.


Question 6.  Are you interested in applying utilizing two different recruitment methods:   Merit Promotion and Open Competitive?

Open Competitive announcements are open to the general public.  ANYONE MAY APPLY.

Merit Promotion announcements are open to current and former permanet Federal with competitive status and certain other candidates who are eligible for placement under special hiring authorities.

If you are interested in applying utilizing both recruitment methods, answer YES to this question.  If you answer "YES", then you MUST SUBMIT TWO (2) COMPLETE SETS OF SUPPORTING DOCUMENTAITON; however, you need only submit one Qualifications and Availability FORM C (OPM Form 1203-FX). 


6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Required.  Enter the lowest grade level you will accept, i.e.,06


06
07

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

Required.  Enter your claim for Veterans' Preference.  To receive credit for veterans' preference, you must provide documentation (DD-214 or SF-15 and proof requested).

For items 15, 16, 17 and 18 enter date information in this format:  MM/DD/YYYY


15. Dates of Active Duty - Military Service

Please enter your dates of active military service, unless you have claimed derived preference (i.e., widows, spouse, etc.)  Please use this format: (mm/dd/yyyy)


16. Availability Date

You may omit the availability date if you can begin work immediately.  Otherwise, you must provide the date that you will be available for employment.


17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

How did you hear about this vacancy announcement, please choose only one answer. 


1 Advertisement
2 Career Fair
3 College/University Career Center
4 Local Job Service Center
5 MANRRS
6 Professional Association Conference
7 USDA Agency Official
8 www.usajobs.opm.gov
9 Other Source

If applicable, please indicate the specific conference, career fair, and/or other source.


20. Occupational Specialties

Required. 


001 Merit
002 DE Competitive

21. Geographic Availability

Required.  Enter at least one geographic availability code.  The location code(s) for this position is:


060020001 Albany, CA

22. Transition Assistance Plan

If you are not a displaced federal employee leave Section 22 blank.

Note:  To receive consideration for CTAP or ICTAP, you must submit the necessary supporting documentation.  Refer to the vacancy announcement for additional information and instructions.


23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

Respond to the following questions. Mark only one response for each question. Any experience claimed in response to the following questions MUST be supported by information in your resume or other written format. This information must be SPECIFIC, (i.e., duties, responsibilities, and accomplishments). Failure to provide this supporting documentation may result in receipt of a lower or ineligible rating.

1. From the description below, choose the response that best describes the highest level of experience and/or education you have that demonstrates your ability to perform GS-6, Program Support Assistant work. SELECT ONLY ONE LETTER. (Note: One year of specialized experience is based on a 40-hour workweek. If you have worked less than 40 hours per week, you must prorate your experience.)

A. I have at least one full-time year (12 months) of experience equivalent to the GS-5 grade level of the Federal service. My experience is in or related to the line of work of this position and has equipped me with specific knowledge, skills, and abilities to coordinate, monitor and perform all the clerical and administrative functions, duties, priorities, commitments, policies and program goals of an office. Demonstrates an understanding of, or previous work experience in, the administrative and/or budgetary functions, policies, procedures or operations sufficient to initiate, plan and perform a wide variety of interrelated or nonstandard technical work, including carrying out limited projects.

B. I have successfully completed at least six months of graduate education or master's or equivalent graduate degree from an accredited college or university with a major in business or public administration, industrial management, political science, government, organization and management, psychology, sociology or education.

C. I do not possess the education and/or experience to qualify for this position.

2. From the descriptions below, choose the response that best describes the highest level of experience or education you have that demonstrates your ability to perform GS-7, Program Support Assistant work. SELECT ONLY ONE RESPONSE. (Note: One year of specialized experience is based on a 40-hour work week. If you have worked less than 40 hours per week, you must prorate your experience.)

A. I possess one full-time year (12 months) of specialized experience equivalent to at least the GS-6 level of the Federal service. My experience has equipped me with specific knowledge, skills and abilities (KSAs) to perform successfully the duties of the position, and that is typically in or related to the position to be filled: demonstrates an understanding of, or previous work experience in, the administrative and/or budgetary functions, policies, procedures or operations sufficient to initiate, plan and perform a wide variety of interrelated or nonstandard technical work, including carrying out limited projects. Identifies program issues and problems; reviews draft correspondence for conflicts and responds to requests for information from a wide audience.

B. I have successfully completed one full academic year of graduate education or master's or equivalent graduate degree from an accredited college or university with a major in business or public administration, industrial management, political science, government, organization and management, psychology, sociology or education.

C. I do not possess the education and/or experience to qualify for this position.

3. From the description below, choose the response that best describes your typing skills. In addition, TO RECEIVE CONSIDERATION FOR THIS POSITION, YOU MUST SELF-CERTIFY YOUR TYPING SPEED ON YOUR APPLICATION OR RESUME.

A. I type at least 50 or more words per minute.

B. I type at least 40 to 49 words per minute.

C. I type at least 30 to 39 words per minute.

D. I type less than 30 words per minute.

You are to choose one answer to each question from among the alternatives presented. Do not mark more than one answer for each question. Multiple answers will not be counted.

4. From the descriptions below, choose the response that best describes your ability to coordinate and manage administrative activities.

A. Serves as a technical expert in all administrative regulations and procedures, correspondence and reports.

B. Maintains control records of incoming correspondence and personally follows up on action items to ensure timely reply.

C. Reviews a variety of documents to determine compliance with administrative procedures.

D. Maintains paper filing or record system.

E. None of the above.

5. From the descriptions below, choose the response that best describes your experience researching, interpreting and applying policies, procedures, directives and regulations.

A. Researches, interprets, and applies inventory management, policies, procedures, and requirements.

B. Researches, interprets, and applies human resource policies, procedures, and regulations.

C. Researches, interprets, and applies principles and practices associated with budget and fiscal management operations.

D. All of the above.

E. None of the above.

6. From the descriptions below, choose the response that best describes your overall experience researching, interpreting regulations, procedures and instructions.

A. Interprets guidelines for operation of word processing equipment.

B. Researches, interprets regulations, procedures and directives issued by department, agency or office and advises co-workers and management of changes or revisions and the effect on office procedures.

C. Follows established procedures and instructions to complete
assignments.

D. Uses judgment to interpret and adapt guidelines for application to specific situations and adapts or improvises procedures to accommodate unusual or one-of-a-kind cases.

E. None of the above.

7. From the descriptions below, choose the response that best describes your ability to analyze and evaluate various operating program regulations.

A. Analyzes and interprets routine information.

B. Provides guidance or assistance on policies or procedures.

C. Searches files, documents or other sources for information.

D. Obtains facts before making decisions or recommendations.

E. None of the above.

8. From the descriptions below, choose the response that best describes your highest level of experience utilizing automated systems.

A. I have experience utilizing automated human resource databases, software and/or hardware to accomplish various office needs.

B. I have basic experience utilizing office automation equipment and computer applications to generate letters and send emails.

C. I have experience utilizing office automation equipment and computer applications manipulating the functions to create, edit, track or generate spreadsheets, reports, letters, presentations and emails.

D. I have maintained computerized databases or information tracking systems (i.e., personnel, fiscal and administrative management) information.

E. None of the above.

9. From the descriptions below, choose the response that best describes your highest level of experience to process, enter, format, transmit and retrieve materials.

A. Processes or records financial transactions or numerical information.

B. Works with automated accounting system (i.e., invoices, authorized payments, monitors expenditures).

C. Verifies accuracy and completeness of information on paper or computer documents or records.

D. Corrects mistakes in written or computer documents or records.

E. None of the above.

10. From the descriptions below, choose the response that best describes your ability to communicate orally.

A. Answers questions and provides information to employees on a variety of administrative functions.

B. Provides short working presentations to peers/lower level employees on topics such as time and attendance, travel and clerical desk procedures.

C. Participates in management meetings to discuss and resolve problems in administrative programs.

D. Successfully completed college level course work in speech/communication.

E. None of the above.

11. From the descriptions below, choose the response that best describes your ability to communicate in writing.

A. Composes correspondence, memorandums and technical reports (i.e., National Handbooks and Amendments, Federal Register documents, etc.)

B. Reviews letters or documents for completeness, correctness and consistency with policies and procedures.

C. Prepares research papers on topics related to human resources, social or behavioral sciences and/or business or public administration or industrial management, psychology, labor relations, or education.

D. Composes and reviews written information to and from all levels of management, outside agencies, private companies, and organizations.

E. None of the above.

12. From the descriptions below, choose the response that best describes your experience analyzing the effectiveness, efficiency, and productivity of administrative or program operations and making recommendations for improvements.

A. Assists in analyzing and evaluating administrative/procurement/management practices to develop recommendations for improvements/adjustments consistent with program changes.

B. Serves as a team member to recommend new or improved clerical/administrative work procedures and reporting methods.

C. Conducts studies and analysis of workload items and data relative to program operations.

D. Evaluates and revises current work procedures or methods to streamline work flow and improve efficiency.

E. None of the above.

13. From the descriptions below, choose the response that best describes your experience reviewing administrative reports and records to identify problems and develop solutions.

A. Studies administrative (i.e., human resources, budget, fiscal, etc.) records and reports; identifies discrepancies and/or problems and develops solutions.

B. Reviews and ensures administrative records are current, accurate and in compliance with regulations and procedures.

C. Develops and maintains control logs or workload reports and initiates follow-up actions to ensure accuracy and timeliness.

D. Maintains paper filing or record system (i.e., human resources, fiscal, and administrative management, etc.).

E. None of the above.

14. From the descriptions below, choose the response that best describes your ability to exercise initiative.

A. I have provided on-the-job training to new employees or co-workers.

B. I have volunteered to assist others during heavy workload by assuming additional duties while continuing to perform my own duties.

C. I have established work priorities and followed up on action items to ensure timely completion.

D. I have evaluated the effectiveness of methods and procedures and established objectives and work plans to accomplish work assignments.

E. None of the above.

15. From the descriptions below, choose the response that best describes your experience in reviewing and analyzing a variety of information to perform segments of budget formulation and execution.

A. Participates in budget administration (i.e., prepares budgets, cost estimates, requests or justifications for funding, etc.).

B. Reviews budget requests to develop estimates for a specific job class (i.e., credit card purchases, travel, equipment, etc.).

C. Compiles and summarizes budgetary data from purchase orders, payroll records or accounting records to prepare estimates.

D. Analyzes current and historical budget and workload data to identify needs and anticipate future needs.

E. None of the above.

16. From the descriptions below, choose the response that best describes your experience conducting fiscal reconciliations and/or corrections.

A. Provides technical guidance to employees on the preparation of general administrative budget reports and records of accountability for checks and other negotiable forms.

B. Maintains travel account to ensure that expenditures are in accordance with budgets and planned travel.

C. Reconciles fiscal reports and insures fiscal ledgers are balanced.

D. Identifies accounting errors and reconciles accounts or other financial documents (i.e., quarterly billing statements, expired cooperative agreements, etc.).

E. None of the above.