Administrative Support Assistant (OA)


Vacancy ID: 830922   Announcement Number: CK830922VM   USAJOBS Control Number: 336502000

Social Security Number

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Vacancy Identification Number

The Vacancy Identification Number is: 830922


1. Title of Job

Administrative Support Assistant (OA)


2. Biographic Data

3. E-Mail Address

4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

If you are applying by the OPM Form 1203-FX, leave this section blank.

6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Enter the lowest grade level (05-06) you will accept.


05
06

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

The occupational specialty will be selected for you if there is only one, otherwise, select/enter at least one occupational specialty code for this position. The specialty code for this position is:


001 U.S Citizens

21. Geographic Availability

The geographic location code will be selected for you if there is only one, otherwise, select/enter at least one geographic location in which you are interested and will accept employment. The location code for this position is:


291390031 Cape Girardeau, MO

22. Transition Assistance Plan

23. Job Related Experience

Please insert the total number of years and months of your job related experience.


24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1.

Choose one answer that best describes your experience as it relates to the work of a GS-05 Administrative Support Assistant.

A. I have one year of specialized experience (equivalent to the GS-4 grade level in the Federal service) performing a variety of criminal and civil support duties such as performing administrative functions, utilizing a variety of office automation software programs, communicating effectively both orally and in writing, reviewing a variety of work for conformance with established procedures, establishing and maintaining data and files, receiving and distributing mail, coordinating travel or prisoner transfer arrangements, verifying accuracy of information received, and tracking receipt and execution of mail such as subpoenas, summons, or complaints.
B. I have successfully completed four full years of education above the high school level leading to a Bachelor’s degree in any field from an accredited college or university.
C. I do not possess the full amount of experience described in A above or the full amount of education described in B above. However, I have a percentage of the experience and a percentage of the education which when combined totals 100% of the necessary experience and education needed to qualify for this position.
D. My education and/or experience are not reflected in any of the above statements and I am not qualified for this position.

2. Choose one answer that best describes your experience as it relates to the work of a GS-06 Administrative Support Assistant.

A. I have at least one year of specialized experience at or equivalent to the GS-5 level of the Federal Service which demonstrates experience in establishing and maintaining files in accordance with established procedures and retention regulations, preparing recurring reports, and responding to questions from inside and outside the agency concerning civil and criminal actions. This experience includes creating and modifying data within existing spreadsheets, collecting and reporting data from databases and spreadsheets, editing the formatting, alignment, and graphs of documents created in word-processing software.
B. My education and/or experience are not reflected in any of the above statements and I am not qualified for this position.

3. In order to be considered for this position, you must certify your typing speed.

A. I certify that I type between 30-39 words per minute with 3 or fewer errors.
B. I certify that I type between 40-49 words per minute with 3 or fewer errors.
C. I certify that I type more than 50 words per minute with 3 or fewer errors.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Darken the oval corresponding to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

4. Coordinate prisoner movement with appropriate transportation department.

5.

Coordinate travel documentation with other divisions based on requests.

6. Resolve problems in documentation and notify appropriate staff of them.

7.

Arrange the prisoners automated daily production calendar.

8.

Ensure orders are given proper priority and deadlines are met.

9. Respond orally to inquiries for information.

10. Maintain contact with other offices to obtain data.

11. Respond in writing to inquiries or requests for information.

12. Compose non-technical correspondence based on verbal instruction or written notes.

13. Utilize word processing office automation software programs such as Microsoft Word to compose correspondence.

14. Respond in writing to inquiries or requests for information.

15. Compose non-technical correspondence based on verbal instruction or written notes.

16. Utilize word processing office automation software programs such as Microsoft Word to compose correspondence.

17. Receive criminal writs, court orders, or requests for criminal movement.

18. Verify accuracy of information.

19. Maintain records and files to ensure information is accurate and current.

20. Review case files for compliance with rules and regulations.

21. Verify applicability of federal rules and procedures.

22. Track receipt and execution of mail such as subpoenas, summons, or complaints.

23. Establish and maintain a variety of filing systems.

24. Ensure documents use proper formatting, spelling, punctuation, capitalization, and grammar.

25.

Input data into automated programs.

26.

Compile monthly statistical reports.

27. Maintain data for medical bills.

28. Utilize office automation equipment.

29. Utilize various software programs.

30.

Utilize and maintain a database system to gather and compile data.

31. Prepare monthly reports.

32. Proofread and edit text files.

33.

Have you received training related to this position in the past two years? If you answer yes, you must provide the title, month and year of training received.

A. Yes
B. No

34.

Have you received an award within the past two years? If you answer yes, you must provide the title, year and month of the award.

A. Yes
B. No