Administrative Officer


Vacancy ID: 832884   Announcement Number: 832884 NS   USAJOBS Control Number: 336556700

Social Security Number

Enter your social security number in the space provided.
Vacancy Identification Number

Enter the Vacancy Identification Number: 832884
1. Title of Job

Enter the position title:Administrative Officer
2. Biographic Data

All biographic data is required.
3. E-Mail Address

Notification of results and other correspondence is by email. If you do not provide an email address, correspondence will be by ground mail.
4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

If you are applying by the OPM Form 1203-FX, leave this section blank.

6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Please check the lowest grade you will accept.
11
12

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date

You may omit the availability date if you can begin work immediately. Otherwise, you must provide the date that you will be available for employment. Please use this format: mm/dd/yyyy.
17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

Select/enter the following occupational specialty code (s) for which you are interested and will accept employment. You will not be considered for any specialty code you do not select.
001 Administrative Officer

21. Geographic Availability

Select/enter at least one geographic location in which you are interested and will accept employment. The location code for this position is:


350510028 Los Alamos, NM

22. Transition Assistance Plan

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. From the descriptions below, select one response that best describes how your background meets the specialized experience requirements for an Administrative Officer, GS-341-11 position. Read all responses before making your selection. MARK ONLY ONE RESPONSE. If you select more than one response, or leave this question blank you will be rated ineligible. If you do not meet these minimum qualifications, you will be considered not qualified and will not receive consideration for this position.

YOUR RESUME OR APPLICATION MATERIALS YOU SUBMIT FOR THIS ANNOUNCEMENT MUST SUPPORT THE ANSWER YOU CLAIM UNDER THIS AND OTHER QUESTIONS. IF NOT, YOU WILL BE FOUND NOT QUALIFIED OR YOUR SCORE WILL BE LOWERED.

A. I possess one year of specialized experience at least equivalent to the GS-09 level in the Federal Service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities needed to successfully perform the duties of this position. Examples of specialized experience may include: providing a wide variety of administrative services to enable efficient operation of a business or program office; analyzing work functions and processes and identifying process improvements; planning and coordinating budget and financial plans and operations; or developing and formulating alternative solutions to administrative matters.
B. I do not have one year of specialized experience described in 1A above, but I possess a Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher-level graduate education leading to such a degree in a field of study that is directly related to the work of the position, which demonstrates possession of the knowledge, skills, and abilities needed to do the work of this position. Directly related graduate study may include, but is not limited to business administration, accounting, governmental budgeting, and/or public administration. (Three years of graduate education is 54 semester hours or 81 quarter hours).
C. I have not completed one full year of specialized experience as described in 1A above or the 3 years of graduate study in a field directly-related to the work of this position as shown in 1B above, but I have an equivalent combination of such education and experience. For example, I have six months of the specialized experience described in 1A above (50% of the experience requirement), and 45 semester hours or 68 quarter hours of directly related graduate level education in an accredited educational institution (50% of the qualifying education).
D. I do not meet or exceed the requirements as described above.


2. From the descriptions below, select one response that best describes how your background meets the specialized experience requirements for an Administrative Officer, GS-0341-12 position. Read all responses before making your selection. MARK ONLY ONE RESPONSE. If you select more than one response, or leave this question blank you will be rated ineligible. If you do not meet these minimum qualifications, you will be considered not qualified and will not receive consideration for this position.

YOUR RESUME OR APPLICATION MATERIALS YOU SUBMIT FOR THIS ANNOUNCEMENT MUST SUPPORT THE ANSWER YOU CLAIM UNDER THIS AND OTHER QUESTIONS. IF NOT, YOU WILL BE FOUND NOT QUALIFIED OR YOUR SCORE WILL BE LOWERED.

A. I possess one year of specialized experience at least equivalent to the GS-11 level in the Federal Service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities needed to successfully perform the duties of this position. Examples of specialized experience may include: providing a wide variety of administrative services to enable efficient operation of a business or program office; analyzing work functions and processes and identifying process improvements; planning and coordinating budget and financial plans and operations; or developing and formulating alternative solutions to administrative matters.
B. I do not possess the specialized experience specified above.

KSA-1. Ability to plan, organize, direct, and coordinate the administrative work of a park or similar organization.

For the questions below, please select from A through E to indicate the skill level that you possess for each task listed. The questions were developed based on the knowledge, skills, abilities, and competencies needed to perform the work of this position.

It is important that your application package submitted, including a resume or application form, clearly shows how you possess the experience and skills levels you claim in this questionnaire. Each of your responses must be clearly supported by your education, training, and/or specific work experience you describe in your application packet submitted for this position (application form or resume, transcripts, list and description of training completed and/or other items you submit). If not, your score will be lowered or you will be found not qualified. The information you provide will be verified. Any exaggeration of your experience, false statements, or attempts to conceal information may be grounds for rating you ineligible, not hiring you, or for firing you after you begin work.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing this task, but I have not yet performed it on the job.
C- I have performed this task on the job, with close supervision from supervisor or senior employee.
D- I have performed this task as a regular part of a job, independently and usually without supervision from senior employee.
E- I am regarded as expert in performing this task, and/or have trained others (or am consulted by others) on how to do this.

3. Plan and prioritize a wide variety of administrative work.

4. Prepare schedules for completion of work based on customer service standards.

5. Make decisions to ensure the efficient timely workflow within varying timeframes.

6. Use office automation tools to organize work, manage schedules, and ensure office efficiency.

7. Plan, coordinate, and establish work tracking systems to monitor action items and office deadlines.

8. Establish own priorities and perform administrative duties independently.

9. Provide management advisory services to improve effectiveness, resource efficiency, and resource savings for a program/project or organization.

10. Research and investigate new or improved business and management practices for application to an organization.

11. Develop, direct and coordinate short and long range plans relating to administrative functions, such as the housing management, affirmative action, and financial operating plans.

12. Resolve problems and ensure effective communications across organizational lines.

13. Oversee a computerized information management system, including determining equipment needs; establishing training content, methods, and schedules; and establishing work priorities.

14. Administer a housing program for a park or similar organization, including ensuring compliance with regulations, overseeing housing inventories and surveys, and implementing rates and collecting rent.

KSA-2. Ability to administer a budget and finance program.

15. Coordinate budget and financial management activities for an organization.

16. Advise management on availability of funds and day-to-day management of expenditures.

17. Participate in formulating and updating fiscal management plans.

18. Assemble and compile preliminary data to estimate funds needed for the program and activities.

19. Compile information for an annual organizational budget.

20. Prepare funding estimates and write justifications for increases.

21. Submit budget information using electronic transmission and other specified formats.

22. Enter expenditures and obligations into database and utilize computer spreadsheets to track expenditures and deadlines.

23. Provide regular status of funds reports.

24. Coordinate budget adjustments with staff members, such as unit leaders or supervisors.

25. Ensure that the budget balances at the end of the fiscal year.

26. Recommend strategies for obtaining or using funding.

27. Review and reconcile bank statements to ensure correct billing and that goods/services are satisfactory.

28. Ensure governmental and agency regulations are followed when performing budget and financial management duties.

KSA-3. Ability to administer a property management and procurement program.

29. Apply governmental and agency regulations to procurement functions.

30. Prepare requisitions for office supplies, maintenance, furniture and equipment.

31. Provide direction and assistance to program managers in procurement policies and procedures.

32. Provide direction and assistance to management and program managers on property acquisition, utilization and disposal.

33. Maintain property management records.

34. Apply governmental and agency regulations to property management functions.

35. Conduct personal property inventories.

36. Oversee contractor work.

37. Establish the deadlines and standards for acceptable work by contractors.

38. Track progress and quality of performance and decides on the acceptability, rejection, or correction of work products or services which may affect payment to contractors.

KSA-4. Ability to administer a human resources program.

39. Initiate and coordinate requests for personnel actions with the human resources office.

40. Provide position and workforce management advice and recommendations.

41. Advise management on development of position descriptions and job analyses.

42. Advise management on development of performance standards and evaluation of work performance.

43. Advise management on the use of incentive awards.

44. Counsel supervisors on sensitive or difficult employee relations problems, including disciplinary actions.

45. Identify training needs and recommend training for individuals in the organization.

KSA-5. Ability to supervise others.

46. Develop performance standards and evaluate work performance of subordinates.

47. Provide advice, counsel, or instruction to employees on both work and administrative matters.

48. Recruit, train, and direct subordinates performing a wide variety of administrative functions.

49. Monitor and evaluate the performance of subordinate staff members and all phases of operations on an annual and daily basis, in compliance with the annual performance standards.

50. Counsel and discipline those who fail to perform satisfactorily.

51. Resolve complex operational problems presented by subordinate staff members.

52. Communicate duties and expectations to employees to include: monitoring progress, providing training and guidance, ensuring that projects are completed according to established time frames.

53. Assure that all supervisory and personnel management responsibilities are carried out according to Federal laws and policies by staff, including the recruitment, selection, training, counseling, and evaluation of permanent and seasonal employees.

54. Ensure equal opportunity for all when making selections for vacancies, training, promotion, awards, recognition, and other career development opportunities.

55. Your ratings in this Occupational Questionnaire are subject to evaluation and verification based on the documents and references you submit. Later steps in the selection process are specifically designed to verify your ratings. Deliberate attempts to falsify information may be grounds for not selecting you or for dismissing you from the position/agency. Please take this opportunity to review your ratings to ensure their accuracy. By agreeing to the statement below, you are confirming that you: 1) understand this warning, 2) have reviewed your responses to this questionnaire for accuracy, and 3) verify that your responses accurately describe your current level of experience and capability. Failure to agree to this statement will disqualify you from further consideration for the position.

A. Yes, I verify that all of my responses to this questionnaire are true and accurate. I accept that if my supporting documentation and/or later steps in the selection process do not support one or more of my responses to the questionnaire that my application may be rated lower and/or I may be removed from consideration.
B. No, I do not accept this agreement and/or I no longer wish to be considered for this position.