LEGAL ASSISTANT, GS-0986-5/6/7


Vacancy ID: 833233   Announcement Number: NW-13-04   USAJOBS Control Number: 336645800

Social Security Number

Enter your Social Security Number. Providing your Social Security Number is voluntary, however we can not process your application without it.


Vacancy Identification Number

The Vacancy Identification Number is: 833233


1. Title of Job

LEGAL ASSISTANT, GS-0986-5/6/7


2. Biographic Data

3. E-Mail Address

4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

Please answer the following Employment Availability Questions by selecting either Yes or No.


6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Enter the lowest grade level (05-07) you will accept.


05
06
07

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

The occupational specialty will be selected for you if there is only one, otherwise, select/enter at least one occupational specialty code for this position. The specialty code for this position is:


001 Legal Assistant

21. Geographic Availability

The geographic location code will be selected for you if there is only one, otherwise, select/enter at least one geographic location in which you are intrested and will accept employment. The location code for this position is:


411650051 Portland, OR

22. Transition Assistance Plan

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. Are you submitting Form BIA-4432, Verification of Indian Preference for Employment in the Bureau of Indian Affairs, to claim Indian Preference? Note: You must include and upload your Form BIA-4432. As outlined in the vacancy announcement, this is the ONLY Indian Preference Verification Form that will be accepted.

A. Yes

B. No

2. Are you a veteran and submitting a DD-214, Certificate of Release or Honorable Discharge from Active Duty, to verify Veteran's Preference claimed? Note: You must include and upload your DD-214, if claiming 5 pt. or 10 pt. preference and Standard Form 15 including the required supporting documentation, if claiming 10 pt. preference. For more information, please go to the following website: http://www.fedshirevets.gov/job/vetpref/index.aspx

A. Yes.

B. No.

3. Are you submitting your most recent SF-50, Notification of Personnel Action, to verify you are a current status employee or a former employee with Reinstatement eligibility? Note: You must include and upload your latest SF-50 to verify transfer or reinstatement eligibility.

A. Yes.

B. No.

4. Incumbent will be required to operate a government-owned or leased motor vehicle, in the performance of duties; therefore, a valid driver's license is required. Incumbent must have a safe driving record within the three-year period immediately preceding submittal of GSA Form 3607 and be able to meet the safe driving requirements of the Bureau of Indian Affairs. Do you possess a valid Drivers License?

A. Yes, I certify that I possess a valid State Drivers License.

B. No, I do not possess a valid State Drivers License.

WARNING STATEMENT: Do not overstate or understate your level of experience and demonstrated capability. You should be aware that your ratings are subject to evaluation and verification based on the résumé, and other relevant documents you submit, as well as through verification of references as appropriate. Later steps in the selection process are specifically designed to verify your stated level of experience and demonstrated capability. Deliberate attempts to falsify information may be grounds for not selecting you or for dismissing you from the position following acceptance. For more information, please go to the following website: http://www.opm.gov/qualifications/Standards/group-stds/gs-cler.asp

5. Carefully read the following descriptions of experience and education. Select the one that best describes your qualifications for GS-5 Legal Assistant. Make sure your resume supports your response that you select.

A. I have at least 1 year of specialized experience equivalent to at least the GS-4 grade level in the Federal service which involved work such as, assisting with recording legal documents and maintaining land title maintenance system. Receives legal documents including probates, patents, deeds mortgages, leases and rights of way. Scans documents into automated system. Answers inquiries related to probate data and legal documents for recording. These examples are not all inclusive (refer to the summary of duties for specialized experience).

B. I have completed 4 years of progressively higher-level education leading to a bachelor's degree in an accredited business or technical school, college or university above high school in any field for which high school graduation or equivalent is a prerequisite.

C. I have a combination of education and experience described above, which meets 100% of the qualification requirements.

D. I do not meet the requirements as described.

6. Carefully read the following descriptions of experience. Select the one that best describes your qualifications for GS-6 Legal Assistant. Make sure your resume supports your response that you select.

A. I have at least 1 year of specialized experience equivalent to at least the GS-5 grade level in the Federal service which involved work such as, recording legal documents and updates title maintenance system. Reviews legal documents including probates, patents, deeds mortgages, leases and rights of way. Conducts research and utilizes automated system. Responds to inquiries related to probate data and legal documents for recording. These examples are not all inclusive (refer to the summary of duties for specialized experience).

B. I do not have the experience as described in the above statement.

7. Carefully read the following descriptions of experience. Select the one that best describes your qualifications for GS-7 Legal Assistant. Make sure your resume supports your response that you select.

A. I have at least 1 year of specialized experience equivalent to at least the GS-6 grade level in the Federal service which involved work such as, review legal documents for recording and maintains land title maintenance system; receives, examines and reviews legal documents including probates, patents, deeds, mortgages, leases and rights of way. Maintains automated system and furnishes information related to legal documents/probates. These examples are not all inclusive (refer to the summary of duties for specialized experience).

B. I do not have the experience as described in the above statement.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Please select only one letter for each item. If after reviewing your resume and/or supporting documentation, a determination is made that you have overstated your qualifications and/or experience and your self-rating is not supported, your score will be lowered.

A- I have not had education, training or experience in performing this task. (0 Point)

B- I have had education or training in performing the task, but have not yet performed it on the job. (1 Point)

C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures. (2 Points)

D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee. (3 Points)

E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise. (4 Points)

8. Review original legal documents to be recorded.

9. Identify proper code to assign through examination of information.

10. Review legal documents encoded into the automated system.

11. Assign unique recording number to deeds, mortgages and leasehold mortgages.

12. Maintain the automated system TAAMS (Trust Asset Accounting Management System).

13. Conduct research in identification verification utilizing TAAMS, people listing, identification index cards or contact agency/tribal personnel and county vital statistic records to establish identities.

14. Scan original documents into the automated system TAAMS (Trust Asset Accounting Management System).

15. Record original documents into the automated system TAAMS (Trust Asset Accounting Management System).

16. Compose correspondence relating to defective documents or appeals.

17. Prepare notification of deficiency for the originating office.

18. Identify omissions or errors by reviewing original legal documents and notify originator.

19. Coordinate appeal cases with agency involved.

20. Prepare files for transmittal to Office of Hearings and Appeals.

21. Respond to telephone requests related to probate data.

22. Answer questions related to legal documents for recording.

23. Furnish information involving the status or recording of legal documents/probates.

24. Notify originator of deficiencies related to legal documents.

VERIFICATION STATEMENT: As previously explained, your ratings in this Occupational Questionnaire are subject to evaluation and verification based on the documents and references you submit. Later steps in the selection process are specifically designed to verify your ratings. Deliberate attempts to falsify information may be grounds for not selecting you or for dismissing you from the position/agency during the probation period. Please take this opportunity to review your ratings to ensure their accuracy. By agreeing to the statement below, you are confirming that you: 1) understand this warning; 2) have reviewed your responses to this questionnaire for accuracy; and 3) verify that your responses accurately describe your current level of experience and capability.

25. Failure to agree to the statement below will disqualify you from further consideration for the position.

A. Yes, I verify that all of my responses to this questionnaire are true and accurate. I accept that if my supporting documentation and/or later steps in the selection process do not support one or more of my responses to the questionnaire that my application may be rated lower and/or I may be removed from further consideration.

B. No, I do not accept this agreement and/or I no longer wish to be considered for this position.

APPLICANT RESPONSIBILITY: It is the applicant's responsibility to verify that information entered, uploaded, or faxed (i.e., resume, veterans or Indian preference documentation, assessment questions and answers, and SF50s) is received.