Administrative Officer


Vacancy ID: 835086   Announcement Number: HHS-FDA-MP-13-835086   USAJOBS Control Number: 336819500

Social Security Number

Enter your Social Security Number in the space indicated. Your Social Security Number is requested under the authority of Executive Order 9397 to uniquely identify your records from those of other applicants who may have the same name.  As allowed by law or Presidential directive, your Social Security Number is used to seek information about you from employers, schools, banks and others who may know you. Providing your Social Security Number is voluntary, however we can not process your application without it.


Vacancy Identification Number

Enter 835086
1. Title of Job

Administrative Officer
2. Biographic Data

3. E-Mail Address

4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

Are you an ICTAP Eligible?

For information on how to apply as an ICTAP eligible see http://opm.gov/rif/employee_guides/career_transition.asp#ictap.  To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85.0 or above on the rating criteria for this position.


Are you eligible for the Federal Employment Program for Persons with Disabilities? (For information on Schedule A appointments, see the OPM website.)    


Are you a PHS Commissioned Officer (This includes active duty officers, inactive reserve officers, and applicants who have been approved for commissioning in the USPHS Commissioned Corps)?


Are you eligible for noncompetitive appointment?
This includes applicants who are eligible for special or noncompetitive appointment authorities such as 30% or more compensable disabled veterans, persons with disabilities and PHS Commissioned Corps Officers.  This also includes applicants who meet the qualifications for this position and who have previously held, or currently hold, a Federal position at the grade of this position.


6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Enter the lowest grade level that you will accept for this position. The lowest grade for this position is 09.


09
11

11. Miscellaneous Information

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

Select/enter at least one occupational specialty. The specialty code for this position is:


001 Administrative Officer

21. Geographic Availability

Select/enter at least one geographic location in which you are interested and will accept employment. The location code for this position is:


241679031 White Oak, MD

22. Transition Assistance Plan

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. From the descriptions below, select the response that most closely represents your experience for the position of Administrative Officer, GS-0341-9/11T12. Please mark only one response. SELECTING MORE THAN ONE RESPONSE OR NO RESPONSE AT ALL MAY MAKE YOU INELIGIBLE. Applicants must possess one year of specialized experience equivalent to at least the next lower grade level. Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position and that is typically in or related to the work of the position to be filled.

A. GS-09: Must have at least one year of specialized experience equivalent to at least the GS-07 level of Federal service. Examples of specialized experience includes: the ability to provide administrative support services in the areas of budget, travel, procurement, personnel, and training; understanding the budget processing and the ability to research, analyze, and evaluate financial obligations; interpret and evaluate policies and procedures relating to budget and administration and communicate to serviced area; understand the federal purchase card program.

Or

Master's or equivalent graduate degree

Or

2 full years of progressively higher level graduate education leading to such a degree

Or

LL.B. or J.D., if related

B. GS-11: Must have at least one year of specialized experience equivalent to at least the GS-09 level of Federal service. Examples of specialized experience includes: the ability to provide administrative support services in the areas of budget, travel, procurement, personnel, and training; research, analyze, and evaluate financial obligations; formulate budgets; interpret and evaluate policies and procedures relating to budget processes and administrative procedures; understanding acquisitions; and ability to review, interpret and provide advice on small acquisitions.

Or

Ph.D. or equivalent doctoral degree

Or

3 full years of progressively higher level graduate education leading to such a degree

Or

LL.M., if related

C. Combination of experience and education.

D. My experience is not reflected in the above statements.

2. Are you currently an FDA employee?

A. YES
B. NO

For each task in the following group choose the statement from the Level Descriptions that best describes your experience and/or training in that task. Select only one letter for each task.

LEVEL DESCRIPTIONS

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing this task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or is normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

3. Coordinating day-to-day administrative support services such as procurement, personnel, training, travel and budget, ensuring correct processes are followed.

4. Compiles and analyzes reports and meets with Office and Division Directors or their contacts to discuss findings and recommend appropriate plans.

5. Responsible for certifying fund availability and reconciling accounts in an organizational area.

6. Reviewing financial obligations and providing budget services for multiple programs.

7. Performing a wide range of studies and projects related to program operations, such as reviewing and evaluating policies and procedures promulgated from the agency.

8. Ensuring that administrative actions are consistent with regulations and requirements.

9. Identifying administrative needs and problems through contacts with program areas and knowledge of daily operations.

10. Providing advice to program and administrative officials regarding development and implementation of effective organizational management policies and procedures.

11. Keeps management informed of all personnel actions verbally and by status reports.

12. Working closely with management and program officials to ensure appropriate guidelines, processing, and procedural requirements are met.

13. Writing or proofreading documents for accuracy and achievement of requirements for a particular type purchase.

14. Monitoring and reviewing card holder purchases for proper use of funds and purchase processes.

15. Compiling, analyzing, and presenting documentation for reports of spending trends and problematic areas, and providing findings to serviced area.

16. Preparing reports and written responses for others regarding various administrative activities.

17. Communicate effective information to provide advice and guidance on a multitude of budgetary and administrative issues.

18. Compiling historical data with current knowledge and reports to develop quarterly budget and spending plans.

19. Reconciling budget reports from automated systems, and comparing data.

20. Ensuring certification and reconciliation of program management funds for a specific organizational unit and ensuring compliance with budgeting rules and regulations; identifying accounting information and proper use of funds.

21. Working with spreadsheets, especially Excel, and pivot tables.