Administrative Assistant (Legal)


Vacancy ID: 837949   Announcement Number: OGC-13-01   USAJOBS Control Number: 337584200

Social Security Number

Enter your Social Security Number in the space indicated. Providing your Social Security Number is voluntary, however we can not process your application without it.


Vacancy Identification Number

The Vacancy Identification Number is: 837949


1. Title of Job

Administrative Assistant (Legal)


2. Biographic Data

All biographic information is required, except for your telephone number and the contact time.


3. E-Mail Address

4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

If you are applying by the OPM Form 1203-FX, leave this section blank.

6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Enter the lowest grade level you will accept.


08
09

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

These dates are required if you have claimed Veterans' Preference unless you have claimed derived Preference (i.e., widows, spouse, etc.)
Please use this format: (mm/dd/yyyy)


16. Availability Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

Select/enter at least one occupational specialty. The specialty code for this position is:


001 Merit Promotion
002 Non-competitive

21. Geographic Availability

Select/enter at least one geographic location in which you are interested and will accept employment. The location code for this position is:


99MTRO012 Washington DC Metro Area, DC

22. Transition Assistance Plan

In this section indicate if you are a surplus or displaced Federal employee requesting special priority consideration under the Career Transition Assistance Plan (CTAP) or the Interagency Career Transition Assistance Plan (ICTAP).

Note: To receive consideration for CTAP or ICTAP, you must submit the necessary supporting documentation. Refer to the vacancy announcement for additional information and instructions.


23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. Please select the below option that best describes your level of experience.

A. I have at least 52 weeks of specialized experience at the EL-07 or equivalent experience demonstrating skill in performing work in all or most of the following: (1) Providing administrative support to a legal office; (2) Using office automation, including Microsoft Office applications; (3) Managing calendars, scheduling meetings and conferences; (4) Preparing travel orders and vouchers; and (5) Ensuring proper format, grammar, spelling, punctuation, and clarity of text.
B. I have at least 52 weeks of specialized experience at the EL-08 or equivalent experience demonstrating skill in performing work in all or most of the following: (1) Providing administrative support to a legal office; (2) Using office automation, including Microsoft Office applications; (3) Managing calendars, scheduling meetings and conferences; (4) Preparing travel orders and vouchers; and (5) Ensuring proper format, grammar, spelling, punctuation, and clarity of text.
C. I have at least 52 weeks of specialized experience at the EL-09 or above, or equivalent experience demonstrating skill in performing work in all or most of the following: (1) Providing administrative support to a legal office; (2) Using office automation, including Microsoft Office applications; (3) Managing calendars, scheduling meetings and conferences; (4) Preparing travel orders and vouchers; and (5) Ensuring proper format, grammar, spelling, punctuation, and clarity of text.
D. I do not have the experience listed above.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training.

2.

A. Served as point of contact for incoming visitors and telephone inquiries. Provided guidance and assistance on organizational procedures and instructions to other clerical staff. Reviewed and edited documents.
B. Communicated with a wide variety of individuals inside and outside of an organization on routine administrative matters serving as point of contact for procedural matters, incoming visitors, telephone inquiries, and requests from various offices. Independently drafted, reviewed and edited documents for high-level official’s or management’s signature.
C. Communicated with others in the work environment to provide routine administrative information and assistance. Drafted basic documents or correspondence in response to specific inquiries for information.
D. I do not have the experience above.

3.

A. Conducted the full range of administrative work in support of an organization; scheduled staff and organizational meetings; maintained records on correspondence; prepared time and attendance and travel orders using automated systems; and provided guidance and assistance on applicable policies and procedures.
B. Scheduled staff meetings; prepared time and attendance and travel orders using automated systems; and maintained office calendars.
C. Served as the primary contact concerning activities within an office; coordinated with individuals inside and outside of the organization; established tracking system to ensure that mail and assignments are completed.
D. I do not have the experience above.

4.

A. Received, logged, and distributed incoming and outgoing correspondence. Ordered research materials. Provided support in maintaining and updating a legal library.
B. Received, logged, and distributed incoming and outgoing correspondence such as certificates of service or organizing public comments on rulemakings. Proofread documents for proper format, grammar, and content such as legal opinions or memos. Handled and disposed of sensitive or confidential information. Provided support in maintaining a legal library such as updating pocketparts or ordering research materials.
C. I do not have the experience above.

5.

A. Established organization/work unit needs and priorities and developed strategies to achieve multiple short- and long-term goals, including directing and monitoring work, and determining and allocating resources. Monitored and evaluated organization/work unit performance. Coordinated work activities with other organizations or parts of the organization.
B. Established project requirements and priorities and developed strategies, including coordinating work requirements and project resources, to achieve short- or long-term projects. Monitored and evaluated project activities and outcomes.
C. Organized work according to established project strategies. Assessed own tasks and monitored progress against assigned goals. Coordinated work with other employees on the project team.
D. I do not have the experience above.