Fire Program Assistant

Vacancy ID: 839050   Announcement Number: 839050 NS   USAJOBS Control Number: 337320300

Social Security Number

Enter your social security number in the space provided.
Vacancy Identification Number

Enter the Vacancy Identification Number: 839050
1. Title of Job

Enter the position title:Fire Program Assistant
2. Biographic Data

All biographic data is required.
3. E-Mail Address

Notification of results and other correspondence is by email. If you do not provide an email address, correspondence will be by ground mail.
4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

If you are applying by the OPM Form 1203-FX, leave this section blank.

6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Please check the lowest grade you will accept.

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date

You may omit the availability date if you can begin work immediately. Otherwise, you must provide the date that you will be available for employment. Please use this format: mm/dd/yyyy.
17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

Select/enter the following occupational speciality code (s) for which you are interested and will accept employment. You will not be considered for any speciality code you do not select.
001 Fire Program Assistant

21. Geographic Availability

Select/enter at least one geographic location in which you are interested and will accept employment. The location code for this position is:

350510028 Los Alamos, NM

22. Transition Assistance Plan

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. From the descriptions below, select the one response that best describes how your background meets the basic experience or education requirements for an Fire Program Assistant (OA), GS-0303-05 position. Read all of the responses before making your selection. MARK ONLY ONE RESPONSE. If you select more than one response, or leave this question blank you will be rated ineligible. If you do not meet these minimum qualifications, you will be considered not qualified and will not receive consideration for this position.


A. I possess at least one year of specialized experience. Specialized experience for this position is experience such as performing administrative functions (e.g., payroll, personnel, travel, and/or correspondence), using office procedures and equipment, organizing and analyzing numerical information, typing correspondence, memos, reports, and forms from rough drafts, and notes, answering telephone calls, filing, and meeting and dealing effectively with others. To be creditable, your experience must have involved the performance of various office duties described above equivalent to the GS-04 level in the Federal Service.

B. I do not have the one year of experience as defined in 1A above; however, I have at least four years of education above high school (120 semester hour or 180 quarter hours) leading to a bachelor's degree with courses related to the occupation, such as in business administration, recreation management, public relations, and/or communications, or that included or was supplemented by at least 24 semester hours in such subjects.

IMPORTANT - PLEASE NOTE: If you are using education to qualify you must document your degree in your resume. If your degree was not in one of the directly-related fields listed in this response, you must submit a copy of your transcripts or a complete list of college courses taken that identifies for each course the college or university, semester or quarter hours earned, grade received, and date completed. We cannot determine eligibility without this information. (A copy of your official transcripts will be required before entrance on duty, if selected).

C. I do not have one full year of specialized experience as described in 1A above or the four years of education as indicated in 1B, but I have an equivalent combination of education and experience. NOTE: Only education in excess of the first 60 semester hours of a course of study leading to a bachelor's degree is creditable toward meeting the specialized experience requirements. Two full academic years of study, or 60 semester hours, beyond the second year is equivalent to l year of specialized experience. For example, I have six months of the specialized experience described in 1A above (50% of the experience requirement), and three years of college study from an accredited institution (50% of the qualifying education) which included at least 12 semester hours of related coursework as specified in B above (50% of the related coursework required).

D. I do not meet or exceed any of the above statements.

2. This position requires the skill of a qualified typist with the ability to type at least 40 words per minute. From the statements below select the one response that best describes your typing skill.

A. I can type at least 40 words per minute.

B. I do not meet the typing ability described above.

KSA-1. Knowledge of administrative procedures, including but not limited to payroll, personnel, travel, budget, property, procurement, etc.

For each task listed below, select the statement from A through E that best describes your level of experience, education, and/or training. Select only one letter for each task. If you select multiple responses or leave any question blank, your score will be negatively impacted. Do not over-state or under-state your experience, education and/or training. Your responses must be supported by your resume. You may need to provide detailed explanations of how your prior work experience or education is related to these tasks.

A- I have not had experience, education, or training in performing this task.
B- I have completed formal education or training in performing this task, but have not yet performed this task on the job.
C- I have performed this task on the job, with close supervision from a supervisor, manager or senior employee to ensure compliance with correct procedures.
D- I have performed this task as a regular part of the job, independently and usually without review by a supervisor, manager or senior employee.
E- This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task, and/or others have consulted me as an expert for assistance in performing this task.

3. Manage an office operation for an organization.

4. Execute work assignments, including identifying work components and setting deadlines, milestones, and responsibility areas.

5. Prepare travel authorizations and vouchers.

6. Review travel documents for accuracy and compliance with regulations.

7. Manage payroll for a section or division of an organization.

8. Manage the preparation and submission of time cards for employees.

9. Use an automated payroll system such as the Federal Personnel and Payroll System (FPPS).

10. Review procurement requests for accuracy, completeness, and compliance with regulations.

11. Properly hold and use a credit card for business purposes.

12. Assist in preparation of personnel actions.

13. Assist in preparing performance standards and evaluations.

14. Ensure office property is properly identified.

15. Ensure office property is accounted for.

KSA-2. Skill using desktop computer systems and associated office automation software programs.

16. Send and receive information using e-mail programs such as Lotus Notes.

17. Prepare a variety of documents using production software such as MSWord, Excel, Access, and PowerPoint.

18. Make travel arrangements using an automated travel authorization system such as Travel Manager.

19. Procure supplies and equipment using an automated requisition program such as IDEAS.

20. Track and manage a budget using an automated budget system such as AFS3.

21. Produce various updates and activity reports for management from data sources and related files.

22. Manage databases containing sensitive personnel records.

23. Assist employees with training and operation of software programs.

KSA-3. Knowledge of clerical procedures and ability to handle a variety of administrative support duties.

24. Greet visitors and direct to appropriate staff.

25. Answer telephone calls referring callers to the appropriate person/office.

26. Prepare correspondence in final draft.

27. Develop and maintain an office filing system.

28. Maintain data logs and suspense files.

29. Process incoming and outgoing mail.

30. Order and maintain office supplies.

31. Write office instructions to explain operating procedures.

32. Review and edit outgoing correspondence for completeness and clarity, and ensure the procedural accuracy, general policy conformity, and factual correctness of the correspondence.

33. Prepare and submit quarterly reports/information relating to organization activities.

34. Draft correspondence for high-level officials or management.

KSA-4. Ability to communicate effectively/Interpersonal skills.

35. Counsel and advise employees in the areas of personnel, payroll, property, or travel.

36. Develop and maintain good working relationships with supervisors, managers, peers, and other areas within an organization.

37. Answer questions and provide guidance to employees regarding leave and earnings statements.

38. Conduct informal and formal presentations to groups.

39. Provide information to visitors, customers, special interest groups, and organizations via telephone, mail, email, and in person.

40. Communicate clearly ideas and concerns to supervisor and employees on a one-to-one basis or in small groups.

41. Develop lengthy and complete documents covering complex or technical information.

42. Contribute to technical reports; write sections of policy instructions; write training SOPs (standard operating procedures) for new employees.

Verification Statement

43. As previously explained, your ratings in this Occupational Questionnaire are subject to evaluation and verification based on the documents and references you submit. Later steps in the selection process are specifically designed to verify your ratings. Deliberate attempts to falsify information may be grounds for not selecting you or for dismissing you from the position/agency. Please take this opportunity to review your ratings to ensure their accuracy. By agreeing to the statement below, you are confirming that you: 1) understand this warning, 2) have reviewed your responses to this questionnaire for accuracy, and 3) verify that your responses accurately describe your current level of experience and capability.
Failure to agree to this statement will disqualify you from further consideration for the position.

A. Yes, I verify that all of my responses to this questionnaire are true and accurate. I accept that if my supporting documentation and/or later steps in the selection process do not support one or more of my responses to the questionnaire that my application may be rated lower and/or I may be removed from consideration.
B. No, I do not accept this agreement and/or I no longer wish to be considered for this position.