Supervisory Exercise Program Specialist, GS-301-14


Vacancy ID: 844866   Announcement Number: MG-2013-2217-TNT-844866DEU   USAJOBS Control Number: 338060300

Occupational/Assessment Questions:

1. Please indicate your eligibility to apply under Merit Promotion Procedures.

A. I am a current or former civilian Federal employee in the competitive service who has: career or career-conditional status or reinstatement eligibility or are eligible under an interchange agreement. You must submit a copy of your latest SF-50 Notification of Personnel Action showing time-in-grade (52 weeks at the next lower grade)
B. I am a veteran separated after 3 or more years of continuous active service performed under honorable conditions. If you are a current career or career-conditional employee without time-in-grade you will not be considered under this authority. You must provide official documentation documenting your military service such as a DD-214 or statement of service.
C. I am a current or former displaced Federal employee in the local commuting area. To be considered you must be rated at or above the well qualified rating criteria for this position. You must submit supporting documentation such as a copy of your separation personnel action (SF-50) and a copy of your reduction in force letter.
D. None of the above. I am not eligible under Merit Promotion Procedures.

2. Please indicate your eligibility to apply non-competitively.

A. I am a current or former civilian Federal employee who has held a permanent position in the competitive service with the same or higher promotion potential as this position or am eligible under an interchange agreement. You are encouraged to submit a copy of your latest SF-50 Notification of Personnel Action.
B. I am eligible to be hired under a Special Hiring Authority authorized for persons with disabilities such as Schedule A.  You must provide a copy of your certification from state Office of Vocational Rehabilitation.
C. I am eligible to be hired under a Special Hiring Authority authorized for disabled veterans who have a compensable service-connected disability of 30% or more. You must provide a copy of your DD-214 and VA letter
D. I am eligible to be hired under a Special Hiring Authority authorized for returning Peace Corps volunteers. You are encouraged to provide your Peace Corps documentation.
E. I am eligible to be hired under a Special Hiring Authority authorized for military spouses.  My active duty military spouse:  (1) received a Permanent Change of Station (PCS) move; (2) has a 100% disability rating; or (3)  died while on active duty.  You must provide a copy of the appropriate PCS orders, documentation of your spouse's disability, or documentation of your spouse's death and your marital status at time of death, as appropriate.
F. None of the above. I am not eligible to be appointed non-competitively.

THE RESUME YOU SUBMIT FOR THIS ANNOUNCEMENT MUST SUPPORT THE ANSWER YOU CLAIM UNDER THIS AND OTHER QUESTIONS. IF NOT, YOU WILL BE FOUND NOT QUALIFIED OR YOUR SCORE WILL BE LOWERED.

3. Please select the response that best reflects your qualifications for this position?

A. I have one year of specialized experience performing emergency planning and preparedness activities related to exercises at the local, state, and national levels
B. I do not possess the specialized experience described above.

4. Please select the response that best reflects your qualifications for this position?

A. I have one year of specialized experience serving as a lead for planning, development and documentation of major exercise programs.
B. I do not possess the specialized experience described above.

5. Please select the response that best reflects your qualifications for this position?

A. I have one year of specialized experience performing providing authoritative findings, guidance, and recommendations on FEMA-wide programs
B. I do not possess the specialized experience described above.

6. Please select the response that best reflects your qualifications for this position?

A. I have one year of specialized experience acting as liaison to the interagency and state and local jurisdictions.
B. I do not possess the specialized experience described above.

7. Please select the response that best reflects your qualifications for this position?

A. I have one year of specialized experience supervising staffing plans, distributing work assignments, and overseeing work planning and progress.
B. I do not possess the specialized experience described above.

Please select only one letter for each item. Be sure to describe the experience that supports your responses to the task statements below in your resume. It is important that your application package submitted, including a resume or application form, clearly shows how you possess the experience and skills levels you claim in this questionnaire. Each of your responses must be clearly supported by your education, training, and/or specific work experience you describe in your resume submitted for this position. If not, your score will be lowered or you will be found not qualified. The information you provide will be verified. Any exaggeration of your experience, false statements, or attempts to conceal information may be grounds for rating you ineligible, not hiring you, or firing you after you begin work.

8. I have completed the following training (Select all that apply.)

A. IS - 700a, NIMS, An Introduction
B. IS - 200b, ICS for Single Resources and Initial Action Incidents
C. IS - 300, Intermediate ICS for Expanding Incidents
D. IS - 130, Exercise Evaluation
E. IS - 139, Exercise Design
F. L - 146, HSEEP Training Course
G. Master Exercise Practitioner Program (MEPP) Series (or equivalent training)
H. Hazard-specific training (i.e., chemical, biological, radiological, etc).
I. None of the above

9. Select the statement that best describes your leadership and analytical skills and how you have utilized the skills in your employment.

A. I have developed policies, regulations, procedures and plans for implementation by elected or appointed officials in meeting the organization's goals and objectives.
B. I have prepared and presented analytical information to elected or appointed management officials within the organization.
C. I have developed comprehensive materials for reports, briefings, or meetings of elected or appointed management officials.
D. Having expert knowledge of my organization's goals and objectives, I have developed policies, regulations, procedures, and plans and have implemented them within the organization.
E. I have explained or justified decisions, conclusions, findings, and recommendations to management officials within the organization.
F. None of the above.

10. Choose the area(s) where you have substantial experience using program planning, management work, and program evaluation processes in managing an agency's exercise and related support activities. (Select all that apply.)

A. Coordinate state and local partnerships for the division/agency, and identifying potential relationships with organizations supporting the mission.
B. Liaison with external stakeholders to independently handle highly complex program issues and provide authoritative guidance.
C. Oversaw efforts to develop, implement and manage liaison with target groups including business, advocacy groups supporting underserved communities, secondary education, and colleges/universities, to promote, guide and support program implementation and community preparedness.
D. Led information sharing and outreach efforts with State, local or tribal stakeholders regarding relationships and partnerships in community preparedness.
E. Oversaw development of tools and resources for engaging State, local or tribal partners for a program.
F. Consulted and coordinated with internal and external stakeholders, to include elected or appointed officials, to gain and review feedback on programs, initiatives, and issues at the state or national level
G. Interact and/or coordinate with non-governmental partners on individual and community preparedness.
H. I have no experience using program planning, managing work, and program evaluation processes.

11. Select the response that best describes your experience performing and reviewing quantitative and qualitative analyses for assessing and recommending improvement of programs and operations.

A. I have conducted quantitative or qualitative analyses or special studies to assess costs and benefits of policy or operational proposals, forecast future mission and resource requirements, evaluated effectiveness of organizational structure in achieving exercise program objectives and developed exercise program operating plans and processes. I have used the results of the analyses to develop recommendations for improvement of exercise program operations and/or adaptation of exercise program policies or operations to respond to emerging issues and problems at the state or local level.
B. I have conducted a variety of quantitative and qualitative analyses and special studies related to changes in exercise program requirements or mission objectives and/or major program initiatives in functions that cut across internal organizational lines in support of exercises. The analyses required adaptation of existing analytical systems and processes and coordination with all affected internal program offices to perform fact-finding and review and test recommendations prior to their submission to elected or appointed officials for approval.
C. I have conducted a variety of quantitative and qualitative analyses to review exercise programs and develop recommendations for policy, procedural and/or organizational changes needed to implement significant changes in exercise program requirements. The recommendations addressed such issues as alignment of functional program responsibilities, redirection of exercise program efforts and resources and development of systems and processes to maximize information sharing and program coordination and minimize duplicative or conflicting exercise program efforts with one or two other government, private sector or non-profit agencies and organizations.
D. None of the above.

12. Choose the statement that best describes your experience analyzing problems and developing solutions with minimal supervision or guidance.

A. I independently analyze documents and determine their impact on my tasks.
B. I independently analyze and evaluate guidance and develop solutions to complex problems.
C. I am frequently consulted by co-workers for assistance in this area.
D. I have no experience conducting independent analysis.

13. Indicate your experience gathering and evaluating information and data related to exercise programs. (Select all that apply.)

A. I have applied analytical and evaluating methods, theories, and techniques to provide recommendations on the effectiveness and efficiency of assigned exercise program operations - (e.g., conducting studies; researching and analyzing official documents; compiling and charting statistical data; gathering, summarizing and analyzing information for incorporation into final reports; carrying out specified portions or segments of specific projects).
B. I have tracked and monitored completion of office assignments and prepared reports that evaluate results and document any trends related to an exercise program.
C. I have utilized a system to review, control, and report on exercise program project status.
D. I have conducted analysis, reviews, and studies of operational and administrative programs and processes in order to provide recommended solutions and improvements for the efficiency of an exercise program.
E. None of the above.

14. I have performed the tasks below as part of my recurring duties (Select all that apply):

A. Planned and carried out projects to improve the efficiency and productivity of organizations and employees.
B. Identified, analyzed and made recommendations to resolve conventional problems and situations.
C. Participated in the evaluation of management and operations' effectiveness at the operational level.
D. Developed detailed procedures and guidelines to supplement established guidance and policies.
E. None of the above.

15. I have initiated the following forms of written communication as a regular, recurring part of my job. (Select all that apply.)

A. Findings and recommendations on complex issues or problems.
B. Complex project descriptions.
C. Comments to proposed legislation, regulations, policies, or procedures.
D. Projects/job proposals for an organization's annual plan.
E. None of the above.

16. Choose all applicable statements that relate to your experience in communicating in writing. (Select all that apply.)

A. I have prepared written presentations for elected or appointed officials of factual data and information.
B. I have prepared reports for elected or appointed officials that reflect my analysis and recommendations.
C. I have prepared written products that are widely distributed within the agency or to limited external audiences.
D. I have written clear and effective correspondence, reports, and other written materials for a specialized audience.
E. I have written technical and non-technical reports and presented data and information to a full range of internal and external individuals or groups with varied levels of technical expertise.
F. None of the above.

17. Choose the type(s) of written products you have produced as a regular part of a job. (Select all that apply.)

A. Issue position papers or summary reports on organizational data that included analysis and recommendations.
B. Policy statements and guidance.
C. Guidelines or procedural instructions for implementing new initiatives or systems.
D. Correspondence that consolidates input from a number of different sources (including contradictory viewpoints).
E. Presentation or briefing materials.
F. Budget support, justification impact, and analysis.
G. Organizational assessments.
H. Complex project descriptions.
I. None of the above.

18. Please indicate which of the following items you have researched and analyzed in order to develop final written products. (Select all that apply.)

A. Laws
B. Regulations
C. Policies
D. Program documents and/or standard operating procedures
E. Processes
F. Statistical Data
G. Technical Data
H. None of the above


19. From the list below, select the supervisory task(s) that you have performed on a regular and recurring basis as part of a structured exercise program. (Select all that apply):

A. Oversaw, directed or developed work to be accomplished by subordinates
B. Set and adjusted priorities
C. Prepared schedules for completion of work
D. Responsible for the first line supervision of employees
E. Assigned work to subordinates based on priorities, consideration of the difficulty of assignments, and the capabilities of employees
F. Developed performance standards and evaluated employees' work
G. Gave advice, counsel or instruction to employees on both work and administrative matters
H. Recommended and/or selected individuals for appointment, promotion, or reassignment
I. I have not performed any of the above listed supervisory tasks

20. From the list below, select the supervisory task(s) that you have performed on a regular and recurring basis as part of a structured exercise program. (Select all that apply):

A. Worked with employees to identify their developmental and training needs based on organizational goals and budget realities
B. Resolved office conflicts by providing written guidance
C. Resolved office conflicts through mediation or other forms of alternative dispute resolution
D. Addressed employee conduct issues by taking appropriate human resources actions such as oral admonishments or suspensions
E. Coached, counseled and/or disciplined employees on performance issues
F. Coached, counseled and/or disciplined employees on conduct issues
G. Developed performance improvement plans
H. Recognized and rewarded employees for their contributions
I. I have not performed any of the above listed supervisory tasks

21. Describe your experience in a leadership position where you directed the work of a team of people accomplishing a task.

A. I have held a supervisory position where I assigned work tasks and checked on the progress and quality of the work.
B. I have held a team lead position, where I handed work tasks out, but also took on some of the tasks myself. I checked on the progress and quality of the work of others as they completed the tasks.
C. I have been a member of a team, not in an official work leadership position, but the quality of my work and my productivity lead others to seek my advice on work related issues.
D. I have never been in a position of leadership.

22. Which of the following types of teams have you planned, organized, and managed?

A. Multi-organizational
B. Multi-disciplinary/cross functional
C. Multi-disciplinary/Multi-agency
D. Within a work group
E. None of the above

23. Select the statement(s) that best describe your experience leading or participating as a team member on specific projects. (Select all that apply.)

A. Communicate the organization's strategic plan, mission, vision, and values to work team members and integrate them into the team's strategies, goals, objectives, work plans products, and services.
B. Communicate the assignment, project, problem to be solved, actions to be taken, milestones, program issues, and timeframes for completion to all team members.
C. Coach the team and provide advice on appropriate work methods, practices and procedures, and identifying the parameters of a viable solution.
D. Lead the team in identifying, distributing, balancing and adjusting workload and tasks as needed in accordance with established workflow, skill level and/or occupational specialization, and priorities.
E. Participate in various team projects to analyze specific issues and to develop an approach to resolve specific agency problems or projects.
F. Monitor and report on status and progress of work, checking on work in progress and reviewing completed work to see that the team meets the instruction on work priorities, methods, deadlines and quality.
G. Coach, facilitate and/or negotiate in coordinating team initiatives and to build consensus.
H. None of the above.

24. Select the choice that best describes your experience in developing plans for and administering a state, regional, or nationwide exercise program for an organization.

A. Under the close guidance of others, I have developed short-range plans for a program (e.g. set timelines, established milestones, identified needed resources).
B. I have independently developed both short and long-range plans for a program or organization (e.g. set timelines, established milestones, identified needed resources).
C. I have overseen the development of plans that were broad in scope or were complex, involving multiple entities.
D. I have no experience in performing this task.

25. Select the choice that best describes your experience in establishing goals for a process or project, and translating those goals into action plans.

A. I have participated in a local process/project to develop action items for an action plan that supported established goals for a specific program area.
B. I have led a local process/project to develop action items for an action plan that supported established goals for a specific program area.
C. I have overseen the process/project for the conversion of agency goals to action plans. I have monitored these action plans, made appropriate adjustments, and measured the goal(s) accomplished.
D. I have no experience in performing this task.

26. This position is responsible for communicating a variety of issues on an interpersonal level. Please indicate which of the following types of interpersonal communication duties you have performed as a regular part of a job. (Select all that apply.)

A. Briefed management/customers on policy changes.
B. Defended recommendations on controversial issues.
C. Facilitated coordination of efforts between organizational entities.
D. Acted as technical representative.
E. Served on panels, committees, or task forces on technical, programmatic, and/or professional issues.
F. Regularly consulted by others on technical, programmatic, and/or professional issues.
G. Briefed elected or appointed managers on organizational issues.
H. None of the above.



27. Select the statement that best describes your communication skills as part of jobs you have held.

A. I have verbally communicated with individuals at work to exchange factual information and/or develop work relationships.
B. I have verbally communicated at work with individuals within the organization to exchange and clarify factual information, answer questions, and explain work operations.
C. I have verbally communicated at work with individuals within and outside the organization, including the general public, to exchange and clarify factual information, answer questions, and explain work operations.
D. I have verbally communicated with individuals at various levels of authority within and outside the organization explaining complex information and resolving problems that required an in-depth knowledge of the program activities of the organization.
E. I have verbally communicated with individuals at various levels of authority within and outside the organization explaining complex information and resolving problems that required an in-depth knowledge of the program activities of the organization. I have also made verbal presentations to groups within or outside my work environment.
F. None of the above.

28. I have routinely and successfully applied the following interpersonal communication skill at work. (Select all that apply.)

A. Facilitated the resolution of competing or conflicting interests among parties when cooperation was needed in order to complete my assigned work.
B. Interacted effectively in situations where frequent changes, delays, or unexpected events arose that caused shifts in priorities, timetables, or work assignments.
C. Provided direction, guidance, or instruction to lower grade professional staff.
D. Diffused confrontational contact with people who are difficult, hostile, or distressed.
E. None of the above.

29. Select all applicable activities from the following list that you have regularly performed and which demonstrate your skill in developing and enhancing working partnerships and resolving issues.

A. Provide frequent briefings to higher-level authority on issues and recommend solutions to problems.
B. Facilitate group sessions (i.e. group feedback sessions, focus groups, user workshops).
C. Prepare and present technical briefings and/or training activities to a variety of audiences.
D. Work closely with managers to resolve problems, analyze alternatives, negotiate differences, or develop improvements.
E. Explain or justify decisions, conclusions, findings or recommendations.
F. Conduct meetings to plan, coordinate, consult on work efforts, or resolve issues. This would include making presentations to influence individuals or groups who are resistant to agency positions or have conflicting agendas.
G. Represented an organizational program in discussions with individuals or groups who may be skeptical or in disagreement and require skill to influence, motivate, question or otherwise gain the desired outcome.
H. None of the above.

30. I would assess my knowledge, understanding, and ability to use the Homeland Security Exercise and Evaluation Program Toolkit as:

A. I am considered an expert by my peers on the use of the toolkit, and I have extensively designed and executed exercises across multiple organizations using its contents.
B. I have extensively used the toolkit to support exercises both within my organization and with external partners.
C. I have extensively used the toolkit for internal organizational exercises only, but have limited experience using the tools with external partners.
D. I have occasionally used the toolkit within my organization.
E. I am not familiar with the toolkit