Adminitrative Management Specialist, GS-0301-07

Vacancy ID: 850456   Announcement Number: HHS-FDA-ORA-MP-13-850456   USAJOBS Control Number: 338810100

Social Security Number

Enter your Social Security Number in the space indicated. Your Social Security Number is requested under the authority of Executive Order 9397 to uniquely identify your records from those of other applicants who may have the same name.  As allowed by law or Presidential directive, your Social Security Number is used to seek information about you from employers, schools, banks and others who may know you. Providing your Social Security Number is voluntary, however we can not process your application without it.

Vacancy Identification Number

Enter 850456
1. Title of Job

Adminitrative Management Specialist, GS-0301
2. Biographic Data

3. E-Mail Address

4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

Are you an ICTAP Eligible?

For information on how to apply as an ICTAP eligible see  To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85.0 or above on the rating criteria for this position.

Are you eligible for Indian preference as defined by the Department of the Interior (DOI) and as evidenced by appropriate Bureau of Indian Affairs (BIA) authorized certification?

Are you eligible for preference based on being a Public Law 94-437 Indian Health Service Scholarship recipient? For more information, please click here.    

Are you eligible for the Federal Employment Program for Persons with Disabilities? (For information on Schedule A appointments, see the OPM website.)    

Are you a PHS Commissioned Officer (This includes active duty officers, inactive reserve officers, and applicants who have been approved for commissioning in the USPHS Commissioned Corps)?

Are you eligible for noncompetitive appointment?
This includes applicants who are eligible for special or noncompetitive appointment authorities such as 30% or more compensable disabled veterans, persons with disabilities and PHS Commissioned Corps Officers.  This also includes applicants who meet the qualifications for this position and who have previously held, or currently hold, a Federal position at the grade of this position.

6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Enter the lowest grade level that you will accept for this position. The lowest grade for this position is 07.


11. Miscellaneous Information

If you are a male at least 18 years of age, born after December 31, 1959, have you registered with the Selective Service System?

01 Yes
02 No
03 Not Applicable

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

Select/enter at least one occupational specialty. The specialty code for this position is:

001 Administrative Management Specialist

21. Geographic Availability

Select/enter at least one geographic location in which you are interested and will accept employment. The location code for this position is:

99MTRO010 Philadelphia Metro Area, PA

22. Transition Assistance Plan

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. Choose one answer that best describes your experience, education, or combination of education and experience as related to the basic qualification requirements for Administrative Management Specialist, GS-0301-07:

A. Have a bachelor's degree in any field of study and meet Superior Academic Achievement (S.A.A.) criteria. S.A.A. is based on (1) class standing, (2) grade-point average, or (3) honor society membership.
Class standing -- Applicants must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses.
Grade-point average (G.P.A.) -- Applicants must have a grade-point average of: 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on their official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or 3.5 or higher out of a possible 4.0 ("B%2B" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.
Note: Grade-point averages are to be rounded to one decimal place. For example, 2.95 will round to 3.0 and 2.94 will round to 2.9.
Election to membership in a national scholastic honor society -- Applicants can be considered eligible based on membership in one of the national scholastic honor societies listed below. These honor societies are listed by the Association of College Honor Societies at
B. Have one year of specialized experience, equivalent to the GS-5 grade level in the Federal service providing assistance on administrative management initiatives; gathering information in order to evaluate facts and suggest solutions; maintaining automated tracking systems; reviewing correspondence for errors; and utilizing a personal computer and a variety of software applications.
C. Have one full year of graduate level education, or possess a master's or higher degree, e.g., LL.B, J.D., LL.M., Ph.D., in any field of study. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent one year of full-time study. If that information cannot be obtained from the school, 18 semester hours will satisfy the one year of full-time study requirement.
D. Have a combination of specialized experience as described in "B" above and graduate education as described in "C" above. To combine graduate education and specialized experience, determine the applicant's total qualifying experience as a percentage of the experience required for the grade level. Then determine the applicant's education as a percentage of the education required for the grade level. Finally, add the two percentages. The total percentage must equal at least 100 percent to qualify.
E. I do not meet any of the requirements described above.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Darken the oval corresponding to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

2. Perform a variety of staff support and program management duties based on the needs, demands and/or size of an assigned office.

3. Advise staff management and employees on administrative management matters.

4. Manage purchasing and supply requirements for property, supplies, equipment, office furniture, etc.

5. Develop and enter procurement requisitions in system.

6. Monitor and track accountable property.

7. Conduct semi-annual or annual inventories in accordance with regulations.

8. Manage fleet inventory, tracks maintenance and service provided.

9. Manage mailroom operations.

10. Screen, sort and distribute mail received at office.

11. Oversee records management plan.

12. Coordinate office training requirements and availability of funds for training.

13. Maintain individual training plans, to ensure required training is accomplished.

14. Maintain training database.

15. Advise staff on various civilian human resources administrative and procedural requirements.

16. Conduct exit interviews.

17. Process employee benefits.

18. Process employee fingerprinting, clearances, badges, and credentials.

19. Conduct a variety of studies and program analysis activities to determine effectiveness of the administrative operations.

20. Evaluate and analyze data providing overall support to the technical and management facets of the administrative operations.

21. Make recommendations and administrative strategies or changes as a result of studies and in order to resolve issues and problems.

22. Responsible for the management of the timekeeping responsibilities for the office providing liaison between employees and office ensuring time sheets are properly entered into the system in a timely and accurate manner..

23. Responsible for the day-to-day mail room management and operations ensuring that all mail is picked up expeditiously and delivered to appropriate location.

24. Develop plans, policies, and procedures for the local record management program for the office ensuring that policies and regulations are implemented.

25. Maintain an employee training database to ensure annual training needs and requirements of employees are accomplished.

26. Request, receive and respond to requests for information and/or data providing status, advice and materials to various internal components and external organizations.

27. Prepare routine correspondence, reports and other materials in final form as required collecting information form available automated systems.

28. Communicate orally with supervisors, co-workers, visitors and customers concerning related policies, practices, procedures and precedent guidelines.

29. Responsible for conducting exit interviews and new employee orientation.

30. Train office staff as needed on various administrative duties such as records management, fleet management, purchasing card functions and timekeeping.