MANAGEMENT ASSISTANT (OA)


Vacancy ID: 851814   Announcement Number: NW30344-07-8518144J545255   USAJOBS Control Number: 338949400

Social Security Number

Vacancy Identification Number

The Vacancy Identification Number is:  851814
1. Title of Job

MANAGEMENT ASSISTANT (OA)
2. Biographic Data

3. E-Mail Address

4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

If you are applying by the OPM Form 1203-FX, leave this section blank.

6. Citizenship

Are you a citizen of the United States?
7. Background Information

Have you received any Voluntary Separation Incentive Payments (VSIP) from the Federal Government within the last 5 years?


8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

07

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

List any campaign badges and/or expeditionary medals received.   Examples:  Southwest Asia Service Medal, Purple Heart, etc (limited to 300 characters)
15. Dates of Active Duty - Military Service

If currently active duty in the U.S. Military, provide anticipated date of separation/retirement or start of terminal leave (mm/dd/yyyy):
Type of Discharge:
If retired from the military provide your rank and the date of retirement:
If retired because of a service connected disability, transferred to the permanent disability retirement list, or currently receiving compensation for a service connected disability,  indicate the percentage of the disability:
Date of your last VA letter or other Armed Forces Disability Letter (mm/dd/yyyy):
16. Availability Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

17. Service Computation Date

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

001 Management Assistant (OA)

21. Geographic Availability

240030003 Annapolis, MD

22. Transition Assistance Plan

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. Please indicate how you are eligible for this vacancy. Select one of the following:

A. I am currently employed at Naval Health Clinic, UIC: 00162, as a permanent career or career-conditional (Tenure 1 or 2 in box 24 of SF-50) employee in the competitive service (SF-50 will show a 1 in box 34); or, I am currently employed at Naval Health Clinic, UIC: 00162 on a permanent Veterans' Recruitment Appointment (VRA) (SF-50 will show a 2 in box 34).
Note: Your resume MUST include your position title, pay plan, series, grade level; agency worked for and dates of employment for all applicable federal work experiences.
B. I am registered in the Department of Defense (DOD) Priority Placement Program (PPP) Military Spouse Preference Program (Program S) for the series, grade and location covered by this announcement.
C. I do not meet either of the eligibilities as described above.

2. Do you have one year of specialized experience equivalent to the next lower grade (GS-05) in the Federal service performing work to support management analysis functions and processes?
Examples of qualifying experience include: identifying errors or inefficiencies in an organization's forms or form procedures; editing documents for distribution in an organization or department; maintaining, gathering, and compiling records of organizational and workflow charts; reviewing proposed directives to ensure proper arrangement of material, consistency with existing directives, and proper distribution; inspecting office files to ensure all records are stored and labeled correctly, contain current material, and are not duplicated. Such duties are performed for the purpose of improving the efficiency, effectiveness, and productivity of organizations and programs.

A. Yes, I have one year of specialized experience as described above.
B. No, I do not have the specialized experience as described above.

3. Do you have the ability to type a minimum of 40 words per minute (WPM)?

A. Yes
B. No

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

4. Perform clerical duties in support of an organization's office and administrative operations.

5. Coordinate logistical processes (e.g., employee indoctrination, training, travel) to integrate new employees into the organization.

6. Implement office policies to improve administrative operational efficiency.

7. Prepare documents and correspondence to provide support with the contracting process.

8. Utilize office automation (e.g. Microsoft Office Suite) to manipulate data for preparing reports, spreadsheets, charts or graphic presentations.

9. Compile data for reports of operating expenditures to illustrate funding trends.

10. Prepare briefs, technical documentation and spreadsheets to address organizational activity.

11. Generate statistical reports by manipulating information within an automated database to monitor program status.

12. Assist in identifying resources (e.g. funding) required to support varied levels of program operations.

13. Monitor training program participation to ensure training objectives are met.

14. Provide administrative control of records management systems to maintain conformance to standards.

15. Utilize established procedures and regulations to coordinate travel arrangements for personnel.

16. Make recommendations for resolving funding inconsistencies between customer and supplier.

17. Order office supplies following purchase rules and regulations.

18. Resolve administrative issues (e.g. procurement of supplies, office maintenance) using standard operating procedures.

19. Manage financial and administrative records through use of software programs.

20. Your ratings in this Occupational Questionnaire are subject to evaluation and verification based on the documents and references you submit. Deliberate attempts to falsify or inflate your responses may be grounds for not referring you.

Please take this opportunity to review your rating to ensure the accuracy of your answers and that they are supported by your resume. Failure to agree to the statement below will disqualify you from further consideration for the position.

A. Yes, I verify that all of my responses to this questionnaire are true and accurate. I accept that if my supporting documentation does not support one or more of my responses to the questionnaire that my application may be rated lower and/or I may be removed from further consideration.

B. No, I do not accept this agreement and/or I no longer wish to be considered for this position.