Program Analyst, GS-0343-11/12


Vacancy ID: 852028   Announcement Number: MG-2013-10441-TNT-852028MP   USAJOBS Control Number: 338935900

Occupational/Assessment Questions:

1. Please indicate your eligibility to apply under Merit Promotion Procedures.

A. I am a current or former civilian Federal employee in the competitive service who has: career or career-conditional status or reinstatement eligibility or are eligible under an interchange agreement. You must submit a copy of your latest SF-50 Notification of Personnel Action showing time-in-grade (52 weeks at the next lower grade)
B. I am a veteran separated after 3 or more years of continuous active service performed under honorable conditions. If you are a current career or career-conditional employee without time-in-grade you will not be considered under this authority. You must provide official documentation documenting your military service such as a DD-214 or statement of service.
C. I am a current or former displaced Federal employee in the local commuting area. To be considered you must be rated at or above the well qualified rating criteria for this position. You must submit supporting documentation such as a copy of your separation personnel action (SF-50) and a copy of your reduction in force letter.
D. None of the above. I am not eligible under Merit Promotion Procedures.

2. Please indicate your eligibility to apply non-competitively.

A. I am a current or former civilian Federal employee who has held a permanent position in the competitive service with the same or higher promotion potential as this position or am eligible under an interchange agreement. You are encouraged to submit a copy of your latest SF-50 Notification of Personnel Action.
B. I am eligible to be hired under a Special Hiring Authority authorized for persons with disabilities such as Schedule A.  You must provide a copy of your certification from state Office of Vocational Rehabilitation.
C. I am eligible to be hired under a Special Hiring Authority authorized for disabled veterans who have a compensable service-connected disability of 30% or more. You must provide a copy of your DD-214 and VA letter
D. I am eligible to be hired under a Special Hiring Authority authorized for returning Peace Corps volunteers. You are encouraged to provide your Peace Corps documentation.
E. I am eligible to be hired under a Special Hiring Authority authorized for military spouses.  My active duty military spouse:  (1) received a Permanent Change of Station (PCS) move; (2) has a 100% disability rating; or (3)  died while on active duty.  You must provide a copy of the appropriate PCS orders, documentation of your spouse's disability, or documentation of your spouse's death and your marital status at time of death, as appropriate.
F. I am eligible for a Veterans Recruitment Appointment based on (1) a disabled veteran; or (2) a veteran who served on active duty in the Armed Forces during a war, or in a campaign or expedition for which a campaign badge has been authorized; or (3) a veteran who, while serving on active duty in the Armed Forces, participated in a United States military operation for which an Armed Forces Service Medal was awarded; or (4)recently separated veteran. You are encouraged to provide documentation of your service and/or disability such as a DD-214, statement of service, and/or VA letter.
G. None of the above. I am not eligible to be appointed non-competitively.

THE RESUME YOU SUBMIT FOR THIS ANNOUNCEMENT MUST SUPPORT THE ANSWER YOU CLAIM UNDER THIS AND OTHER QUESTIONS. IF NOT, YOU WILL BE FOUND NOT QUALIFIED OR YOUR SCORE WILL BE LOWERED.

3. Select the choice that best describes your specialized experience for the GS-11.

A. I have one full year (52 weeks) or more of specialized experience reviewing and analyzing program related issues and problems, making recommendations for program improvements, and a familiarity with software programs and techniques to retrieve, analyze, validate data, and create reports, such as in Excel and Access.

B.  Ph.D. or equivalent doctoral degree
C. Three (3) full years of progressively higher level graduate education leading to such a degree 
D. LL.M., if related
E. A combination of successfully completed post-high school education and experience. This will be calculated using your résumé and unofficial transcripts or a list of courses/course hours submitted with your application.
F. I do not have one full year of specialized experience equivalent to the definition as described above.

4. Select the choice that best describes your specialized experience for the GS-12.

A. I have one full year (52 weeks) or more of specialized experience planning, developing, coordinating programs, including reviewing and analyzing program related issues and problems, making recommendations for program improvements, and a familiarity with software programs and techniques to retrieve, analyze, validate data, and create reports, such as in Excel and Access.

B. I do not have one full year of specialized experience equivalent to the definition as described above.

5. Please select all responses that describe your experience in locating and compiling information for reports/briefings. (Select all that apply.)

A. Gather materials to be routed for information or distributed at recurring meetings.
B. Compile factual information from sources within assigned work area and present information in a logical fashion.
C. Collect, compile, and analyze information from various sources within an organization. Compile relevant information and present same in a logical format that allows for ease of interpretation by others.
D. Collect, compile, and analyze information from various external sources outside an organization or agency. Compile relevant information and present same in a logical format that allows for ease of interpretation by others.
E. Research, and retrieve information from Intranet or Internet sources. Compile relevant information into a logical format for ease of use by supervisor or members of the team.
F. None of the above.

6. Indicate your level of experience with reviewing publications, regulations, etc. to ensure consistency with established policy.

A. I have not had education, training or experience in performing this task.
B. I have had education or training in performing this task, but have not yet performed it on the job.
C. I have performed this task on the job, with close supervision from supervisor or senior employee.
D. I have performed this task as a regular part of the job, independently and usually without review by supervisor or senior employee.
E. This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.

7. Indicate your level of experience preparing and reviewing reports assessing programs.

A. I have analyzed information and used it to write report for internal office use.
B. I have reviewed these reports for grammar, formatting, and consistency.
C. I have analyzed data and provided written analysis as part of a larger report that was sent to my agency leadership.
D. I have analyzed data and provided written analysis as part of a larger report that was published or made publically available.
E. None of the above.


8. Choose the one statement that best describes your experience in project management. MC

A. I have developed and monitored project milestones for procurement, schedule, budget and contracting purposes, utilizing industry standard software.
B. I have communicated technical requirements to support personnel.
C. I have used office software for uses such as data storage, retrieval, and manipulation, presentation, publishing, project management, and research and analysis.
D. I have monitored funding expenditures for accuracy and appropriateness.
E. I have organized, coordinated, and prioritized a variety of individual and team-based activities and information systems and non-information systems projects, and worked independently or as part of a team as the situation may dictate.
F. I have not performed any of the above tasks.


9. Choose the statement that best describes your skill in using office automation equipment and software packages in order to research data, develop and maintain automated databases and conduct data analysis.

A. I have experience using a word processing package such as Micro Soft or Word Perfect to compose, proof and edit correspondence.
B. I have experience using a spreadsheet program (such as Excel or Access) to manage and analyze data; using a word processing package such as Microsoft Word or Word Perfect to compose, proof, and edit documents; using intra/internet browser and explorers to conduct research; and using an email application for interoffice communication.
C. I have extensive experience with Microsoft Excel and PowerPoint and have created sophisticated charts, graphs and presentations for senior or executive level management.
D. I have experience using a word processing package such as Microsoft Word or Word Perfect to compose, proof, and edit documents; and using intra/internet browser and explorers to conduct research.
E. I have experience using an email application for interoffice communication.
F. None of the above. 0


10. Choose the one statement below that most accurately describes your experience with analyses (summarizing or analyzing transactions, reporting on the results of programs or reviews, etc.).

A. I have not had experience in performing this task.
B. I have performed this task on the job with close supervision from a supervisor or senior employee.
C. I have performed this task as a regular part of the job, independently and usually without review by a supervisor or senior employee.
D. This task has been a central or major part of my work. I have performed it independently myself, and without technical revision(s) from my supervisor, routinely, and I have trained others in this task and others have consulted me an expert for assistance in performing this task.

11. Choose the statement that best describes your experience when you have been involved with project management.

A. I independently plan, conduct, and coordinate various studies and projects, involving a broad range of resource management subjects.
B. I participate as a member of a team in the planning, conducting, and coordinating of various studies and projects.
C. I have on occasion conducted a study or survey for the purpose of gathering statistics (e.g., training study/survey, personnel study/survey, logistical study/survey, etc.).
D. None of the above.


12. Indicate your experience gathering and evaluating information and data:

A. I have applied analytical and evaluating methods, theories, and techniques to provide recommendations on technical issues using data from state, local and federal sources (e.g., conducting studies; researching and analyzing official documents; compiling and charting statistical data; gathering, summarizing and analyzing information for incorporation into final reports; carrying out specified portions or segments of specific projects).
B. I have applied analytical and evaluating methods, theories, and techniques to provide recommendations on technical issues (e.g., conducting studies; researching and analyzing official documents; compiling and charting statistical data; gathering, summarizing and analyzing information for incorporation into final reports; carrying out specified portions or segments of specific projects).
C. I have tracked and monitored completion of office assignments and prepared reports that evaluates results and documents any trends.
D. I have conducted analysis, reviews, and studies of operational and administrative programs and processes in order to provide recommended solutions and improvements for the efficiency of the office.
E. I have not performed any of the above tasks.

13. Please indicate which of the following represents your experience in developing performance measure to evaluate the effectiveness of a program in meeting its goals. (Select all that apply)

A. I have developed or collected data for performance measures for administrative and management processes.
B. 2. I have developed or collected data for performance measures on agency level programs to report within the agency.
C. 3. I have developed or collected data for performance measures on national level programs reported to OMB and Congress.
D. I have developed or collected data for performance measures on emergency management.
E. I have not performed any of the above tasks.

14. Please indicate your experience in emergency management and homeland security preparedness programs (Select all that apply).

A. I have been a first responder.
B. I have been a state or local or private sector emergency manager.
C. I have worked in emergency management for the federal government.
D. I have worked with emergency managers and first responders.
E. I have worked on federal emergency management or homeland security preparedness programs.
F. I have no experience in emergency management and homeland security preparedness programs.

15. Please indicate which of the following items you have researched and analyzed in order to develop final written products. (Select all that apply).

A. Laws
B. Regulations
C. Policies
D. Program documents and/or standard operating procedures
E. Processes
F. Statistical data
G. Technical data
H. Professional journals
I. None of the above

16. Select the statement that best describes your ability to manage writing assignments and other projects to meet deadlines, produce quality written products, and achieve clear and concise reports and manuals.

A. I have not performed this task as a regular part of my job.
B. I have performed this task as part of my regular job under supervision.
C. As a part of my regular job, I manage to write clear and concise assignments and perform other projects in a timely manner.
D. I produce many written assignments that are clear and concise products, such as reports and manuals assuring all deadlines are met or ahead of schedule.
E. As a Team Leader, I have experience maintaining control of projects and coordinate all phases of the projects.

17. Please indicate which of the following types of written products you have personally produced as a central part of your job that were accepted by senior management with little or no technical revision(s). (Select all that apply).

A. Issue/position papers or summary reports on organizational data that included your analysis and recommendations.
B. Responses to Departmental, OMB and Congressional inquiries.
C. Policy statements and guidance.
D. Organizational assessments.
E. Procedural instructions for implementing new initiatives or systems.
F. Recommendations for solutions to policy or reporting problems.
G. Presentations or briefing materials.
H. Technical or research papers
I. None of the above

18. This position is responsible for communicating a variety of issues on an interpersonal level. Please indicate which of the following types of interpersonal communication duties you have performed as a regular part of a job. (Select all that apply)

A. Brief management/customers on policy changes.
B. Defend recommendations on controversial issues.
C. Facilitate coordination of efforts between organizational entities.
D. Regularly consult with others on technical, programmatic, and/or professional issues.
E. Brief senior or executive level managers on organizational issues.
F. Meet with internal and external customers to resolve issues that may be controversial and sensitive.
G. Deliver reports, assessments, plans, and/or proposals to internal and external audiences.
H. None of the above.

19. Choose all applicable statements that relate to your experience in communicating in writing.

A. I have written presentations of factual data and information.
B. I have written reports that reflect my analysis and recommendations.
C. I have written products that are widely distributed within the agency.
D. I have written sections of reports that were published and available to the public.
E. I have written memorandums and reports for internal use in my organization .
F. I have written technical and non-technical reports and presented data and information to a full range of internal and external individuals or groups with varied levels of technical expertise.
G. I have not performed any of the above tasks.

20. Choose all the different individuals that you have been in contact with to gather information, coordinate activities, and make presentations. (Can choose more than 1).

A. Co-workers
B. Current management
C. Senior executives
D. Officials in other agencies
E. State and local officials
F. Private sector officials
G. None of the above


21. Choose the statement(s) that describe your oral communication ability. (Select all that apply)

A. I have presented complex findings to senior officials outside my organization.
B. I have presented complex findings or issues or served on panels in public meetings.
C. I have presented, formally and informally, recommendations and possible solutions to problems within the organization.
D. I have greeted visitors in a professional manner.
E. I have responded to non-controversial requests or inquiries.
F. I have made presentations to internal audiences on programmatic or administrative matters
G. I have not performed any of the above tasks.