Executive Assistant


Vacancy ID: 854378   Announcement Number: HHS-FDA-DE-13-854378   USAJOBS Control Number: 339362100

Social Security Number

Enter your Social Security Number in the space indicated. Your Social Security Number is requested under the authority of Executive Order 9397 to uniquely identify your records from those of other applicants who may have the same name.  As allowed by law or Presidential directive, your Social Security Number is used to seek information about you from employers, schools, banks and others who may know you. Providing your Social Security Number is voluntary, however we can not process your application without it.


Vacancy Identification Number

Enter 854378
1. Title of Job

Executive Assistant
2. Biographic Data

3. E-Mail Address

4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

Are you eligible for the Federal Employment Program for Persons with Disabilities? (For information on Schedule A appointments, see the OPM website.)


6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Enter the lowest grade level that you will accept for this position. The lowest grade for this position is 09.


09
11
12

11. Miscellaneous Information

If you are a male at least 18 years of age, born after December 31, 1959, have you registered with the Selective Service System?


01 Yes
02 No
03 Not Applicable

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

Select/enter at least one occupational specialty. The specialty code for this position is:


001 Executive Assistant

21. Geographic Availability

Select/enter at least one geographic location in which you are interested and will accept employment. The location code for this position is:


241360031 Rockville, MD

22. Transition Assistance Plan

If you are applying by the OPM Form 1203-FX, leave this section blank.

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. From the descriptions below, select the one which best describes your experience and/or education and meets the Additional Qualification Requirements for Executive Assistant, GS-301-9.

A. I have at least one year of specialized experience equivalent to the GS-07 grade level in the Federal service that included administering an employee onboarding program within an organization; providing employee onboarding surveys and assessments; assisting in analyzing workforce issues and coordinating workforce plans and compilation of data; and conducting analyses of data and preparing reports to summarize data.
B. I have completed a Master's or equivalent Graduate degree or two full years of progressively higher level Graduate education leading to such a degree or LL.B. or J.D., if related.
C. I have a combination of specialized experience as described in "A" above and Graduate education as described in "B" above.
D. I do not possess the experience and/or education describe.

2. From the descriptions below, select the one which best describes your experience and/or education and meets the Additional Qualification Requirements for Executive Assistant, GS-301-11.

A. I have at least one year of specialized experience equivalent to the GS-09 grade level in the Federal service that included administering an employee onboarding program within an organization; creating employee onboarding surveys and assessments; analyzing workforce issues and coordinating workforce plans and compilation of data; and conducting analysis of data and developing recommendations.
B. I have completed a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related
C. I have a combination of specialized experience as described in "A" above and Graduate education as described in "B" above.
D. I do not possess the experience and/or education describe.

3. From the descriptions below, select the one which best describes your experience and/or education and meets the Additional Qualification Requirements for Executive Assistant, GS-301-12.

A. I have at least one year of specialized experience equivalent to the GS-11 grade level in the Federal service that included administering an employee onboarding program within an organization; creating employee onboarding surveys and assessments; analyzing workforce issues and coordinating workforce plans and compilation of data; and conducting analyses of data and based on conclusions initiates or recommends changes to program.
B. I do not possess the experience and/or education describe.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or is normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

4. Assists in data entry tasks associated with learning portals to update course information, attendance, and results from course roster..

5. Collects, organizes, and reviews relevant workforce data.

6. Provides analytical support and assists in coordinating workforce plans and compilation of data.

7. Utilizes a variety of established methods to analyze data and draw conclusions.

8. Collects and analyses information pertaining to significant organizational activities and provides it to the Supervisor.

9. Screens and monitors incoming and outgoing correspondence and action documents to ensure that responses are prepared and deadlines are met.

10. Maintains appointment calendar for supervisor respectively scheduling and rescheduling appointments as necessary and keeping the supervisor informed of upcoming activities, commitments, and assignments.

11. Uses automated office systems related to travel and payroll in accordance with the organizations travel regulations to make travel arrangements and assist in payroll functions.

12. Compiles and consolidates training data and costs from learning portals to produce cost and effective reports.

13. Composes memoranda and letters on behalf of supervisor.

14. Prepares clear and effective reports in a timely manner.

15. Researches and/or provides the Supervisor with a wide range of material and information such as pending legislation, Congressional hearings, budget, new programs, etc.

16. Attends meetings that the Supervisor has with each staff, as necessary, as well as meetings with outside organizations on a broad range of issues.

17. Serves as a liaison regarding clarification and dissemination of instructions and information.

18. Keeps key personnel apprised of the office activities, pending policy matters and implications.

19. Serves as co-coordinator for the organization's employee onboarding program.

20. Provides employee onboarding surveys and assessments to new employees.

21. Represents an organization at job fairs, career days, and other recruitment initiatives.

22. Your responses in this Assessment Questionnaire are subject to evaluation and verification. Later steps in the selection process are specifically designed to verify your responses. Deliberate attempts to falsify information will be grounds for disqualifying you or for dismissing you from employment following acceptance. Please take this opportunity to review your responses to ensure their accuracy.

If you fail to answer this question, you will be disqualified from consideration for this position.

I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement, or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001); my eligibilities may be cancelled, I may be denied an appointment, or I may be removed and debarred from Federal service (5 C.F.R. part 731). I understand that any information I give may be investigated. I understand that responding "No" to this item will result in my not being considered for this position.

A. Yes, I certify that the information provided in this questionnaire is true, correct and provided in good faith, and I understand the information provided above.
B. No, I do not certify/understand the information provided above.