Adminitrative Management Specialist, GS-0301-07/09


Vacancy ID: 857161   Announcement Number: HHS-FDA-ORA-MP-13-857161   USAJOBS Control Number: 339538600

Social Security Number

Enter your Social Security Number in the space indicated. Your Social Security Number is requested under the authority of Executive Order 9397 to uniquely identify your records from those of other applicants who may have the same name.  As allowed by law or Presidential directive, your Social Security Number is used to seek information about you from employers, schools, banks and others who may know you. Providing your Social Security Number is voluntary, however we can not process your application without it.


Vacancy Identification Number

Enter 857161
1. Title of Job

Adminitrative Management Specialist, GS-0301
2. Biographic Data

3. E-Mail Address

4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

Are you an ICTAP Eligible?

For information on how to apply as an ICTAP eligible see http://opm.gov/rif/employee_guides/career_transition.asp#ictap.  To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85.0 or above on the rating criteria for this position.


Are you eligible for Indian preference as defined by the Department of the Interior (DOI) and as evidenced by appropriate Bureau of Indian Affairs (BIA) authorized certification?


Are you eligible for preference based on being a Public Law 94-437 Indian Health Service Scholarship recipient? For more information, please click here.    


Are you eligible for the Federal Employment Program for Persons with Disabilities? (For information on Schedule A appointments, see the OPM website.)    


Are you a PHS Commissioned Officer (This includes active duty officers, inactive reserve officers, and applicants who have been approved for commissioning in the USPHS Commissioned Corps)?


Are you eligible for noncompetitive appointment?
This includes applicants who are eligible for special or noncompetitive appointment authorities such as 30% or more compensable disabled veterans, persons with disabilities and PHS Commissioned Corps Officers.  This also includes applicants who meet the qualifications for this position and who have previously held, or currently hold, a Federal position at the grade of this position.


6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Enter the lowest grade level that you will accept for this position. The lowest grade for this position is 07.


07
09

11. Miscellaneous Information

If you are a male at least 18 years of age, born after December 31, 1959, have you registered with the Selective Service System?


01 Yes
02 No
03 Not Applicable

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

Select/enter at least one occupational specialty. The specialty code for this position is:


001 Administrative Management Specialist

21. Geographic Availability

Select/enter at least one geographic location in which you are interested and will accept employment. The location code for this position is:


251503017 Winchester, MA

22. Transition Assistance Plan

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. Choose one answer that best describes your experience, education, or combination of education and experience as related to the basic qualification requirements for Administrative Management Specialist, GS-0301-07:

A. Have a bachelor's degree in any field of study and meet Superior Academic Achievement (S.A.A.) criteria. S.A.A. is based on (1) class standing, (2) grade-point average, or (3) honor society membership.
Class standing -- Applicants must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses.
Grade-point average (G.P.A.) -- Applicants must have a grade-point average of: 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on their official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or 3.5 or higher out of a possible 4.0 ("B%2B" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.
Note: Grade-point averages are to be rounded to one decimal place. For example, 2.95 will round to 3.0 and 2.94 will round to 2.9.
Election to membership in a national scholastic honor society -- Applicants can be considered eligible based on membership in one of the national scholastic honor societies listed below. These honor societies are listed by the Association of College Honor Societies at http://www.achsnatl.org/quick_link.asp.
B. Have one year of specialized experience, equivalent to the GS-5 grade level in the Federal service providing assistance in utilizing analytical and evaluative methods and techniques to conduct studies that identify improvements to the efficiency and effectiveness of management/administrative programs and operations such as human resources, procurement, correspondence management, property, supply and inventory management, and mail/file operations.

C. Have one full year of graduate level education, or possess a master's or higher degree, e.g., LL.B, J.D., LL.M., Ph.D., in any field of study. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent one year of full-time study. If that information cannot be obtained from the school, 18 semester hours will satisfy the one year of full-time study requirement.
D. Have a combination of specialized experience as described in "B" above and graduate education as described in "C" above. To combine graduate education and specialized experience, determine the applicant's total qualifying experience as a percentage of the experience required for the grade level. Then determine the applicant's education as a percentage of the education required for the grade level. Finally, add the two percentages. The total percentage must equal at least 100 percent to qualify.
E. I do not meet any of the requirements described above.

2. From the descriptions below, select the one which best describes your experience and meets the Minimum Qualification Requirements for Administrative Management Specialist, GS-301-09.

A. I have one year of specialized experience, equivalent to the GS-07 grade level in the Federal service to include experience using analytical and evaluative methods and techniques to conduct studies that identify improvements to the efficiency and effectiveness of management/administrative programs and operations such as human resources, procurement, correspondence management, property, supply and inventory management, and mail/file operations.

B. I have completed 2 full years of progressively higher level graduate education OR possess a master's or equivalent graduate degree (such as an LL.B. or J.D).

C. I have a combination of specialized experience and graduate level education
that meets 100% of the qualification requirements for this position.

D. I do not meet the requirements as described above.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Darken the oval corresponding to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

3. Advise staff management and employees on administrative management matters.

4. Manage purchasing and supply requirements for property, supplies, equipment, office furniture, etc.

5. Develop and enter procurement requisitions in system.

6. Monitor and track accountable property.

7. Conduct semi-annual or annual inventories in accordance with regulations.

8. Manage mailroom operations.

9. Screen, sort, and distribute mail received at office.

10. Oversee records management plan.

11. Coordinate office training requirements and availability of funds in training.

12. Maintain individual training plans to ensure required training is accomplished.

13. Maintain training database.

14. Advise staff on various civilian human resources administrative and procedural requirements.

15. Conduct exit interviews.

16. Process employee benefits.

17. Process employee fingerprinting, clearances, badges, and credentials.

18. Conduct studies and analyses of program support issues.

19. Evaluate the effectiveness of clerical and administrative programs or operations in meeting goals and objectives.

20. Recommend changes to improve efficiency and effectives of clerical and administrative operations.

21. Analyze procedural problems dealing with written guidelines, work methods, and procedures for administrative practices.

22. Analyze the effectiveness of all aspects of the Records Management Program.

23. Review and update employee changes to payroll accounts/master employee records.

24. Certify timekeeping records are entered accurately and timely into payroll system.

25. Provide training to timekeepers, resolving timekeeping problems and issues associated with data entry.

26. Develop plans for records management program.

27. Establish policy and procedures for records management actions taken.

28. Develop materials that include narrative, tabular, and statistical data and terminology.
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