Office Automation Assistant, GS-0326-07


Vacancy ID: 858227   Announcement Number: HHS-FDA-ORA-MP-13-858227   USAJOBS Control Number: 339666600

Social Security Number

Enter your Social Security Number in the space indicated. Your Social Security Number is requested under the authority of Executive Order 9397 to uniquely identify your records from those of other applicants who may have the same name.  As allowed by law or Presidential directive, your Social Security Number is used to seek information about you from employers, schools, banks and others who may know you. Providing your Social Security Number is voluntary, however we can not process your application without it.


Vacancy Identification Number

Enter 858227
1. Title of Job

Office Automation Assistant, GS-0326-07
2. Biographic Data

3. E-Mail Address

4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

Are you an ICTAP Eligible?

For information on how to apply as an ICTAP eligible see http://opm.gov/rif/employee_guides/career_transition.asp#ictap.  To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85.0 or above on the rating criteria for this position.


Are you eligible for the Federal Employment Program for Persons with Disabilities? (For information on Schedule A appointments, see the OPM website.)    


Are you eligible for noncompetitive appointment?
This includes applicants who are eligible for special or noncompetitive appointment authorities such as 30% or more compensable disabled veterans, persons with disabilities and PHS Commissioned Corps Officers.  This also includes applicants who meet the qualifications for this position and who have previously held, or currently hold, a Federal position at the grade of this position.


6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Enter the lowest grade level that you will accept for this position. The lowest grade for this position is 07.


07

11. Miscellaneous Information

If you are a male at least 18 years of age, born after December 31, 1959, have you registered with the Selective Service System?


01 Yes
02 No
03 Not Applicable

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

Please review the description below and select the most appropriate category (you must choose one): 

Choose 001 - Competitive Referral: This applies to the following candidates:

Choose 002 - Non-Competitive MP: This applies to the following candidates:


001 COMPETITIVE PROMOTION
002 REASSIGNMENT/NON-COMPETITIVE

21. Geographic Availability

Select/enter at least one geographic location in which you are interested and will accept employment. The location code for this position is:


342498027 Parsippany, NJ

22. Transition Assistance Plan

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. Choose one answer that best describes your experience as related to the basic qualification requirements for Office Automation Assistant, GS-0326-07.

A. I have one year of specialized experience, equivalent to the GS-06 grade level in the Federal service, receiving and routing materials such as controlled or routine correspondence, reports, memoranda, and other forms of written communication; scheduling and coordinating meetings utilizing an automated calendar system; receiving calls and visitors; responding to general inquiries orally and in writing; developing, compiling, interpreting, monitoring and evaluating information; retrieving and compiling data using various software programs, word processing programs and databases and tracking systems; etc.
B. I have at least one full year (18 semester hours or equivalent) of graduate education in a field that is directly related to the work of the position.
C. I have a combination of experience as described in "A" above and education as described in "B" above.
D. I do not possess the experience and/or education described above.

2. Can you type 40 words per minute based on a five minute sample with three or fewer errors?

A. Yes.
B. No.

3. Do you possess experience and/or training using a personal computer and a variety of software to perform word-processing and database management?

A. Yes.
B. No.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Darken the oval corresponding to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

4. Receive and route incoming and outgoing materials such as controlled or routine correspondence, reports, memoranda, and other forms of written communication.

5. Track controlled correspondence to appropriate offices or authorities for review.

6. Use standard or form letters and reply to inquiries.

7. Perform office automation duties to prepare documents such as correspondence, forms, and reports which include technical material, graphs and charts.

8. Enter information into established databases and similar systems which track various administrative activities.

9. Serve as point of contact for scheduling meetings for conference rooms.

10. Attend and prepare meeting minutes and follow-up on action items with appropriate staff.

11. Respond to general inquiries and answer procedural questions about the organization and work practices or policies.

12. Purchase supplies and equipment utilizing prescribed purchasing guidelines and procedures.

13. Establish and maintain filing systems.

14. Serve as timekeeper for assigned staff.

15. Prepare and process documents associated with foreign and domestic travel for assigned staff.