MANAGEMENT OPERATIONS SPECIALIST, GS-0301-11/12


Vacancy ID: 868588   Announcement Number: HHS-FDA-ORA-MP-13-868588   USAJOBS Control Number: 341070900

Social Security Number

Enter your Social Security Number in the space indicated. Your Social Security Number is requested under the authority of Executive Order 9397 to uniquely identify your records from those of other applicants who may have the same name.  As allowed by law or Presidential directive, your Social Security Number is used to seek information about you from employers, schools, banks and others who may know you. Providing your Social Security Number is voluntary, however we can not process your application without it.


Vacancy Identification Number

Enter 868588
1. Title of Job

ADMINISTRATIVE MANAGEMENT SPECIALIST, GS-0301-11/12
2. Biographic Data

3. E-Mail Address

4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

Are you eligible for the Federal Employment Program for Persons with Disabilities? (For information on Schedule A appointments, see the OPM website.)    


6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Enter the lowest grade level that you will accept for this position. The lowest grade for this position is 11.


11
12

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

Select/enter at least one occupational specialty. The specialty code for this position is:  

Choose 001 – Merit Promotion if you have not held a permanent position at the grade level(s) posted in this vacancy announcement.

Choose 002 - Reassignment or Non-Competitive Promotion if on a permanent basis, you currently hold or have previously held a position at the grade level(s) posted on this vacancy announcement and the position had promotion potential to the GS-12 grade level or above.

 


001 COMPETITIVE PROMOTION
002 REASSIGNMENT/NON-COMPETITIVE

21. Geographic Availability

Select/enter at least one geographic location in which you are interested and will accept employment. The location code for this position is:


130280121 Atlanta, GA

22. Transition Assistance Plan

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

For statements 1-2 below, please select the response that best describes your experience and/or education. Select only one answer. You must respond to each question.

1. Your response to the question below will determine if you qualify for the position of  Management Operations Specialist, GS-11. If you meet more than one choice, select the response that describes the highest level of experience/education that you possess. You must fully meet the description in the response to select it.

A. I have 52 weeks of specialized experience equivalent to the GS-09 level in the Federal Service by the closing date of the announcement. Specialized experience is experience which is in or directly related to the work of the position. Please refer to the vacancy announcement for examples of specialized experience.
B. I have completed 3 full years of progressively higher level graduate education OR possess a Ph.D. or equivalent doctoral degree.
C. I have a combination of graduate level education beyond the first 2 years of progressive graduate study and specialized experience that together meets 100% of the qualification requirements for this position.
D. I do not meet the requirements as described above.

2. Your response to the question below will determine if you qualify for the position of  Management Operations Specialist, GS-12.  You must fully meet the description in the response to select it.

A. I have 52 weeks of specialized experience equivalent to the GS-11 level in the Federal Service by the closing date of the announcement. Specialized experience is experience which is in or directly related to the work of the position. Please refer to the vacancy announcement for examples of specialized experience.
B. I do not meet the requirements as described above.

Please answer yes or no to statements 3-4 below. Your response will determine if you meet the time-in-grade requirements for this position. You must respond to each statement.

3. I have 52 weeks at the GS-09 grade level or above in the Federal Service within 30 days of the announcement closing date.

A. Yes
B. No

4. I have 52 weeks at the GS-11 grade level or above in the Federal Service within 30 days of the announcement closing date.

A. Yes
B. No

Your response to the statement below will determine if you are eligible for non-competitive referral.

5. Please select the appropriate response from the list below.

A. I am currently serving a permanent position at the GS-12 grade level or above in the Federal Service.
B. I have previously served in a permanent position at the GS-12 grade level or above in the Federal Service.
C. I am currently in or have held a permanent trainee position at the GS-11 level or above, which has/had promotion potential to the GS-12 grade level or above in the Federal Service.
D. I have not held any of the grade levels as described in A, B, or C.

Your response to the statement below will determine if you meet the area of consideration.

6. I am a current (career or career-conditional) federal employee with the Food and Drug Administration.

A. Yes
B. No

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Darken the oval corresponding to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.
Note: Submission of this electronic questionnaire is certification that all responses are true to the best of your knowledge. Materially false, fictitious, or fraudulent statements or representations are subject to disciplinary action.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task or I am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

7. Responsible for carrying out a wide range of administrative support activities requiring considerable planning, coordination, management and evaluation.

8. Responsible for maintaining information and being knowledgeable on new administrative programs, studies, regulations, policy statements and enacted legislation involving or affecting the organizations.

9. Responsible for planning, managing and coordinating a broad range of studies and program analysis activities covering technical and management facets of the operations of the organization.

10. Devise analytical approaches for establishing the approach and objectives of such studies, utilizing established methodology and evaluating alternative courses of action.

11. Ensure all administrative functions are in compliance with regulations and policies, exercising full delegated authorities while ensuring the successful accomplishment of the assignments.

12. Develop new or revised operating policies for functions and programs of the office to assure management policies and resource allocations within are effective in terms of needs, priorities and program objectives.

13. Review plans and make recommendations or suggestions for the best alternative methods for obtaining necessary resources.

14. Develop budget and financial plans, procurement and personnel actions in support of the office staff.

15. Responsible for ensuring the distribution of operating and contract dollars and staffing of the office are based on office needs and priorities, working with management to meet these objectives.

16. Serve as primary liaison with the human resources office, overseeing the needs of the office and ensuring the human resource requirements are met.

17. Analyze current management and organizational practices, identifying vulnerable areas and developing solutions and safeguards to eliminate the risks of fraud, waste and abuse.

18. Provide leadership and guidance directing the development and implementation of long-range strategic and operational plans and systems.

19. Plan and conduct comprehensive analytical surveys and special studies conferring with operating officials and supervisors on survey requirements, identifying weaknesses and outlining conclusions and making recommendations.

20. Responsible for planning, managing and coordinating a broad range of studies and program analysis activities covering technical and management facets of the operations of the organization.

21. Identify, evaluate and resolve issues and problems in specific program areas working with senior management in accomplishing desired results.

22. Develop, compile, interpret, monitor and evaluate information/data from various sources, identifying weak areas.

23. Conduct studies of existing procedures and make recommendations or independently revise and develop alternative procedures.

 

24. Perform an analysis of designated segments of work and initiate action as appropriate, administering internal control plans.

25. Coordinate and participate with senior management in the development and implementation of programs, policies, standards, procedures and guidelines in the areas of administrative/operational management, program and financial planning and evaluation.

26. Responsible for the preparation of a variety of administrative management reports and development of special requests reports.

27. Receive and respond to requests for information and/or data, providing status, advice and materials to various internal components and external organizations.

28. Responsible for developing standard operating procedures and business practices to ensure administrative functions are completed appropriately.

29. Develop recommendations and implement new or modified guidelines, work processes and operations to improve effectiveness, efficiency, or timeliness of work processes and information dissemination.

30. Meet and interact regularly with management, supervisors, co-workers, visitors and customers concerning related policies, practices, procedures and precedent guidelines.

31. Participate with management and other senior staff in planning, coordinating and reviewing programs, resources and activities of the office.

32. Participate in and plan and organize team study work and negotiate with management to accept and implement recommendations..

33. Provide advice and assistance to senior management on administrative policy, budgetary and procedural matters.