Administrative Assistant (OA)


Vacancy ID: 871298   Announcement Number: NEA-CC-13-871298 (DEU)   USAJOBS Control Number: 341193000

Social Security Number

Vacancy Identification Number

The Vacancy Identification Number is: 871298
1. Title of Job

Administrative Assistant (OA)
2. Biographic Data

3. E-Mail Address

4. Work Information

5. Employment Availability

6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

07

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date

17. Service Computation Date

18. Other Date Information

19. Job Preference

Applicants are automatically considered under Competitive Procedures.   

 

In addition, applicants who are eligible for Non-Competitive Appointment may be considered under the Schedule "A" procedures.

 

Please thoroughly read through the vacancy announcement and the "How To Apply" tab of the announcement for further information regarding required documents for each type of consideration.

 

If the required documentation is not received by the closing date of the announcement, you will be found ineligible for the position and will be removed from further review. 

 

 A resume is required for ALL consideration options.


1 Competitive Procedures

20. Occupational Specialties

001 Administrative Assistant

21. Geographic Availability

Select/enter at least one geographic location in which you are interested and will accept employment. The location code for this position is:


110010001 Washington DC, DC

22. Transition Assistance Plan

23. Job Related Experience

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. To qualify, for the GS-7 grade level all candidates must have one year of specialized experience equivalent to at least the GS-6 level grade.
Specialized Experience is defined as preparing a variety of narrative and statistical reports using Microsoft Word and Excel, maintaining digital files, making travel arrangements, scheduling and organizing meetings, serving as timekeeper for an office, and maintaining the office calendar. Do you possess this experience?

A. Yes
B. No

2. In addition to meeting the specialized experience, applicants must be qualified typists with the ability to type 40 words per minute. Please select the response that best supports your tying speed/experience.

A. I certify that I type 20-25 words per minute as documented in my resume.
B. I certify that I type 26-39 words per minute as documented in my resume.
C. I certify that I type 40 plus words per minute as documented in my resume.
D. My typing speed is not identified in the responses above.

3. Make travel arrangements for office staff members including accommodations, reservations, and preparation and pre and post travel authorizations.

A. I have no experience in performing this task.
B. I have limited experience in performing this task. I have had exposure to this work situation, but would require additional guidance, instruction, or training to perform it at a proficient level.
C. I have experience performing this task. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D. I have performed this task as a regular part of my job. I have performed it independently and normally without review by a supervisor or senior employee.
E. I am considered an expert in carrying out this task. I advise and instruct others in carrying out this task on a regular basis. I am consulted by my colleagues and/or superiors to carry out this task because of my expertise.

4. Prepare a variety of correspondence, such as narrative and statistical reports, using Microsoft Word and Excel.

A. I have no experience in performing this task.
B. I have limited experience in performing this task. I have had exposure to this work situation, but would require additional guidance, instruction, or training to perform it at a proficient level.
C. I have experience performing this task. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D. I have performed this task as a regular part of my job. I have performed it independently and normally without review by a supervisor or senior employee.
E. I am considered an expert in carrying out this task. I advise and instruct others in carrying out this task on a regular basis. I am consulted by my colleagues and/or superiors to carry out this task because of my expertise.

5. Using basic knowledge of one or more arts disciplines, answer inquiries from the general public regarding office processes, programs and organizational/office publications.

A. I have no experience in performing this task.
B. I have limited experience in performing this task. I have had exposure to this work situation, but would require additional guidance, instruction, or training to perform it at a proficient level.
C. I have experience performing this task. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D. I have performed this task as a regular part of my job. I have performed it independently and normally without review by a supervisor or senior employee.
E. I am considered an expert in carrying out this task. I advise and instruct others in carrying out this task on a regular basis. I am consulted by my colleagues and/or superiors to carry out this task because of my expertise.

6. Maintain office calendar utilizing Microsoft Outlook.

A. I have no experience in performing this task.
B. I have limited experience in performing this task. I have had exposure to this work situation, but would require additional guidance, instruction, or training to perform it at a proficient level.
C. I have experience performing this task. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D. I have performed this task as a regular part of my job. I have performed it independently and normally without review by a supervisor or senior employee.
E. I am considered an expert in carrying out this task. I advise and instruct others in carrying out this task on a regular basis. I am consulted by my colleagues and/or superiors to carry out this task because of my expertise.

7. Receive and route telephone calls from in house office and general public to appropriate arts discipline staff.

A. I have no experience in performing this task.
B. I have limited experience in performing this task. I have had exposure to this work situation, but would require additional guidance, instruction, or training to perform it at a proficient level.
C. I have experience performing this task. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D. I have performed this task as a regular part of my job. I have performed it independently and normally without review by a supervisor or senior employee.
E. I am considered an expert in carrying out this task. I advise and instruct others in carrying out this task on a regular basis. I am consulted by my colleagues and/or superiors to carry out this task because of my expertise.

8. Assemble and distribute materials for meetings that are held in and outside of assigned office.

A. I have no experience in performing this task.
B. I have limited experience in performing this task. I have had exposure to this work situation, but would require additional guidance, instruction, or training to perform it at a proficient level.
C. I have experience performing this task. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D. I have performed this task as a regular part of my job. I have performed it independently and normally without review by a supervisor or senior employee.
E. I am considered an expert in carrying out this task. I advise and instruct others in carrying out this task on a regular basis. I am consulted by my colleagues and/or superiors to carry out this task because of my expertise.

9. Schedule and coordinate logistics of meeting times/places and participants.

A. I have no experience in performing this task.
B. I have limited experience in performing this task. I have had exposure to this work situation, but would require additional guidance, instruction, or training to perform it at a proficient level.
C. I have experience performing this task. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D. I have performed this task as a regular part of my job. I have performed it independently and normally without review by a supervisor or senior employee.
E. I am considered an expert in carrying out this task. I advise and instruct others in carrying out this task on a regular basis. I am consulted by my colleagues and/or superiors to carry out this task because of my expertise.

10. Prepare materials based on knowledge of one or more arts fields.

A. I have no experience in performing this task.
B. I have limited experience in performing this task. I have had exposure to this work situation, but would require additional guidance, instruction, or training to perform it at a proficient level.
C. I have experience performing this task. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D. I have performed this task as a regular part of my job. I have performed it independently and normally without review by a supervisor or senior employee.
E. I am considered an expert in carrying out this task. I advise and instruct others in carrying out this task on a regular basis. I am consulted by my colleagues and/or superiors to carry out this task because of my expertise.

11. Respond to routine and special assignments with flexibility and a willingness to meet project goals and deadlines.

A. I have no experience in performing this task.
B. I have limited experience in performing this task. I have had exposure to this work situation, but would require additional guidance, instruction, or training to perform it at a proficient level.
C. I have experience performing this task. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D. I have performed this task as a regular part of my job. I have performed it independently and normally without review by a supervisor or senior employee.
E. I am considered an expert in carrying out this task. I advise and instruct others in carrying out this task on a regular basis. I am consulted by my colleagues and/or superiors to carry out this task because of my expertise.

12. Serve as primary office timekeeper utilizing an automated system.

A. I have no experience in performing this task.
B. I have limited experience in performing this task. I have had exposure to this work situation, but would require additional guidance, instruction, or training to perform it at a proficient level.
C. I have experience performing this task. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D. I have performed this task as a regular part of my job. I have performed it independently and normally without review by a supervisor or senior employee.
E. I am considered an expert in carrying out this task. I advise and instruct others in carrying out this task on a regular basis. I am consulted by my colleagues and/or superiors to carry out this task because of my expertise.

13. Ensure availability and functionality of office supplies and equipment for supervisor and other office staff.

A. I have no experience in performing this task.
B. I have limited experience in performing this task. I have had exposure to this work situation, but would require additional guidance, instruction, or training to perform it at a proficient level.
C. I have experience performing this task. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D. I have performed this task as a regular part of my job. I have performed it independently and normally without review by a supervisor or senior employee.
E. I am considered an expert in carrying out this task. I advise and instruct others in carrying out this task on a regular basis. I am consulted by my colleagues and/or superiors to carry out this task because of my expertise.

14. Take notes during meetings.

A. I have no experience in performing this task.
B. I have limited experience in performing this task. I have had exposure to this work situation, but would require additional guidance, instruction, or training to perform it at a proficient level.
C. I have experience performing this task. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D. I have performed this task as a regular part of my job. I have performed it independently and normally without review by a supervisor or senior employee.
E. I am considered an expert in carrying out this task. I advise and instruct others in carrying out this task on a regular basis. I am consulted by my colleagues and/or superiors to carry out this task because of my expertise.

15. Serve as a team member within an office to help accomplish assignments.

A. I have no experience in performing this task.
B. I have limited experience in performing this task. I have had exposure to this work situation, but would require additional guidance, instruction, or training to perform it at a proficient level.
C. I have experience performing this task. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D. I have performed this task as a regular part of my job. I have performed it independently and normally without review by a supervisor or senior employee.
E. I am considered an expert in carrying out this task. I advise and instruct others in carrying out this task on a regular basis. I am consulted by my colleagues and/or superiors to carry out this task because of my expertise.

16. Assist with logistical and technical support at meetings.

A. I have no experience in performing this task.
B. I have limited experience in performing this task. I have had exposure to this work situation, but would require additional guidance, instruction, or training to perform it at a proficient level.
C. I have experience performing this task. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D. I have performed this task as a regular part of my job. I have performed it independently and normally without review by a supervisor or senior employee.
E. I am considered an expert in carrying out this task. I advise and instruct others in carrying out this task on a regular basis. I am consulted by my colleagues and/or superiors to carry out this task because of my expertise.

17. Work proficiently in spreadsheet and database software, most notably Microsoft Excel.

A. I have no experience in performing this task.
B. I have limited experience in performing this task. I have had exposure to this work situation, but would require additional guidance, instruction, or training to perform it at a proficient level.
C. I have experience performing this task. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D. I have performed this task as a regular part of my job. I have performed it independently and normally without review by a supervisor or senior employee.
E. I am considered an expert in carrying out this task. I advise and instruct others in carrying out this task on a regular basis. I am consulted by my colleagues and/or superiors to carry out this task because of my expertise.

18. I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement, or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001); my eligibilities may be cancelled, I may be denied an appointment, or I may be removed and debarred from Federal service (5 C.F.R. part 731). I understand that any information I give may be investigated. I understand that responding "NO" to this item will result in my not being considered for this position.

A. Yes, I certify that the information provided in this questionnaire is true, correct and provided in good faith, and I understand the information provided above.
B. No, I do not certify/understand the information provided above.