Secretary (OA)


Vacancy ID: 872833   Announcement Number: NIFA-M13N-0022   USAJOBS Control Number: 341377300

Social Security Number

Vacancy Identification Number

The Vacancy Identification Number is: 872833
1. Title of Job

Secretary (OA)
2. Biographic Data

3. E-Mail Address

4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

If you are applying by the OPM Form 1203-FX, leave this section blank.

6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Enter the lowest grade you are willing to accept for this position.
07
08

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

Please indicate below how you would like to be considered for this position.  You may make more than one selection as applicable.  You will only be considered under the options you have selected, so please choose carefully.
 
MERIT PROMOTION – You may apply under Merit Promotion procedures if you meet the requirements for one of the following categories:
1. Current career/career conditional employees of the National Institute of Food and Agriculture applying for promotion to a position at a higher grade level than your current permanent position in the competitive service.

2. Current career/career conditional employees of the National Institute of Food and Agriculture applying for reassignment, or change to lower grade to a position that has greater promotion potential than currently or previously held on a permanent basis in the competitive service.

   

If applying based on #1-2 above, you must provide a copy of your most recent SF-50, Notification of Personnel Action, showing tenure group 1 or 2 in block 24.  You should also submit your most recent performance appraisal.
 
NON-COMPETITIVE AUTHORITY - You may apply under Non-Competitive procedures if you meet the requirements for one of the following categories:

1. Current competitive service Federal employees with career or career-conditional status who hold a position with the same or higher promotion potential as the position applying for; or former competitive service Federal employees with reinstatement eligibility who held a position with the same or higher promotion potential as the position applying for.  You must provide a copy of the SF-50, Notification of Personnel Action, showing the same or higher promotion potential as that of the position applying for (i.e. initial hire action, promotion action or reassignment action.)  Do not submit SF-50s for awards, within grade increases or pay adjustments.

2. Veterans eligible for a Veterans' Recruitment Appointment (VRA).  You must submit a copy of your DD-214.  NOTE:  VRA only applies to positions at the GS-11 level and below.

3. 30% or more disabled veterans.  You must submit your DD-214 and a completed SF-15.

4. Military spouses whose active duty military spouse:  1) receives a Permanent Change of Station (PCS) move; 2) has a 100% disability rating; or 3) died while on active duty.  For further information and eligibility criteria, please visit:  http://www.fedshirevets.gov/job/shams/index.aspx#msaa.

5. Persons with disabilities eligible for a Schedule A appointment.  You must provide proof of disability and certification of job readiness.  

 

6. Former Peace Corps or VISTA volunteers.  You must provide documentation as proof of non-competitive eligibility.

7. Employees in the excepted service under an OPM approved Interchange Agreement.


1 Merit Promotion
2 Non-Competitive

20. Occupational Specialties

001 Secretary

21. Geographic Availability

Select at least one geographic location in which you are interested and will accept employment.  The location code(s) for this position is/are:
110010001 Washington DC, DC

22. Transition Assistance Plan

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. Do you type a minimum of 40 words per minute (wpm)?

A. Yes
B. No

Your responses to the questions below will be used in the evaluation of your qualifications for the Secretary (OA) position. Your resume and application materials must support the level of experience and/or education you claim in this questionnaire. If, after a complete review of your application package, a determination is made that you have overstated your qualifications, you may be rated ineligible for this position.

2. Do you have at least one year of specialized experience equivalent to the GS-06 level? Specialized experience is fulfilled by the following:  experience scheduling appointments and maintaining a calendar; screening calls and visitors; arranging conferences and meetings; coordinating travel arrangements and processing travel vouchers; reviewing and routing incoming and outgoing correspondence and documents; utilizing automated systems and databases to generate reports and maintain files; and recording time and attendance.

A. Yes
B. No

3. Do you have at least one year of specialized experience equivalent to the GS-7 level?  Specialized experience is fulfilled by the following: administrative/clerical office support (i.e., typing, filing , greeting visitors, scheduling appointments/meetings, answering routine phone calls, and providing information); ensuring written materials are complete, accurate, and contain correct usage of grammar, spelling, punctuation, and structure; using time management techniques to meet deadlines; collecting, compiling, and/or tracking of data and statistical information; interpreting and applying regulations, policies and procedures; use of office automation and related software (eg., Microsoft Office Word, Excel, and Outlook) to prepare reports, correspondence, memoranda, and other forms of written communication.

A. Yes
B. No

For each of the following tasks, choose the statement from the list of level descriptions below that best describes your experience and/or training. You must respond to questions about the education and/or specialized experience you have had that is related to the requirements of the job you are applying for. Answer the questions to the best of your ability. Your narrative resume and/or other application materials must contain evidence to support your responses. Your responses are also subject to verification through background checks, job interviews, or any other information obtained during the application process. Please select only one response for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing this task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

4. Review and edit documents for proper grammar, spelling and punctuation, as well as for conformance with appropriate formats and procedural requirements.

5. Coordinate clerical support functions for an organization.

6. Read and screen incoming and outgoing correspondence.

7. Determine priorities and organize work assignments accordingly.

8. Maintain an appointment calendar or prepare weekly appointment or meeting schedules.

9. Assemble reports, gather statistics and research pertinent manuals and files to assemble materials for meetings.

10. Serve as the office time and attendance keeper.

11. Coordinate travel arrangements.

12. Resolve problems and/or requests through use of appropriate
guidelines.

13. Manage changing priorities and meet deadlines through use of effective organizational and time management skills.

14. Read and interpret written material and initiate proper action or response.

15. Make adjustments in work procedures and schedules to accommodate unexpected changes.

16. Obtain facts in order to make informed decisions or recommendations.

17. Screen and refer visitors and telephone calls to the appropriate staff or office.

18. Provide assistance to others in person and over the telephone.

19. Produce spreadsheets using data analysis software tools such as Microsoft Excel.

20. Correct errors and verify accuracy and completeness of information on paper and in computer documents or records.

21. Use a computer and software to create, edit, print, retrieve or manipulate files.